---
title: "STA-26069 Digitisation of Paper Based records and secure disposal"
ocid: "ocds-h6vhtk-06eaa7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06eaa7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06eaa7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06eaa7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Royal Holloway and Bedford New College"
published: "2026-08-24"
---

# STA-26069 Digitisation of Paper Based records and secure disposal

Buyer: Royal Holloway and Bedford New College  
Current stage: Award  
OCID: ocds-h6vhtk-06eaa7

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## Summary

Royal Holloway and Bedford New College is procuring services to digitise paper-based records and securely dispose of the physical records afterwards. The requirement covers the handling and conversion of the university’s paper records into digital form, followed by secure disposal. It is a records-management and document-digitisation service, with an associated secure destruction requirement. The buyer is Royal Holloway and Bedford New College, based at Royal Holloway University of London in Egham. Delivery is associated with the South East of England, including Surrey and East and West Sussex. The requirement is relevant to suppliers that provide document scanning, records digitisation, secure information destruction, or an integrated service covering both digital conversion and disposal. It concerns one completed requirement rather than separate service categories.

The procurement has reached completion and the contract was awarded to ADETIQ LIMITED. It used a direct award below the applicable threshold, without competition. The contract was signed on 3 July 2026 and runs from 3 July 2026 to 2 July 2027. Its value is £63,541 excluding VAT and £76,249 including VAT. The procurement was treated as a services requirement and comprised one completed lot. The stated basis was the direct award for digitisation of paper-based records and secure disposal. The selected supplier is an SME. The contract is recorded as active, while the tender itself is recorded as complete. No competitive evaluation or bid-scoring basis is given because the route used was a below-threshold direct award without competition.

This procurement provides a clear indication of demand from a higher-education organisation for a combined paper-record digitisation and secure-disposal service. Suppliers considering similar future requirements would need practical capacity to receive, track and process sizeable volumes of paper records, scan or otherwise digitise them accurately, and manage the resulting digital files in an organised, usable form. They would also need dependable arrangements for secure custody, controlled movement and compliant destruction of the original records, with an auditable chain from collection through disposal. A credible competitor would therefore combine document-management operations with information-security controls and secure destruction capability, rather than offering scanning alone. The award to an SME shows that the requirement can be delivered by a focused specialist supplier, including one able to provide an integrated end-to-end service.

## Notice

Awarded to Adetiq Limited via a direct award for Digitisation of Paper Based records and secure disposal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/080402-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 3 Jul 2026 |
| Contract period | 3 Jul 2026 - 2 Jul 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £63,541 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Royal Holloway and Bedford New College |
| Locality | EGHAM |
| Postcode area | Twickenham |
| Postcode | TW20 0EX |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Runnymede |
| Electoral ward | Englefield Green East |
| Westminster constituency | Windsor |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ADETIQ LIMITED |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79990000 - Miscellaneous business-related services

## Release History

- 24 Aug 2026 at 14:26 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/080402-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/080402-2026
  24th August 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://adetiq.co.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06eaa7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06eaa7.json.