---
title: "Enhanced Severe Weather Emergency Protocol (SWEP) service"
ocid: "ocds-h6vhtk-06ead1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ead1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ead1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ead1.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Wychavon District Council"
published: "2026-08-24"
---

# Enhanced Severe Weather Emergency Protocol (SWEP) service

Buyer: Wychavon District Council  
Current stage: Tender  
OCID: ocds-h6vhtk-06ead1

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## Summary

Wychavon District Council is procuring an enhanced Severe Weather Emergency Protocol (SWEP) service, replacing or providing an alternative to the current in-house Housing Team arrangement shared with Malvern Hills District Council. The requirement is a seasonal emergency accommodation and support service for people who might otherwise sleep rough during severe weather. The provider will offer safe, short-term accommodation and practical support during SWEP activation periods, including referral arrangements, risk management, welfare checks, reporting and support to move people on to longer-term arrangements. This is a social work service with accommodation and without accommodation. The buying organisation is Wychavon District Council, based in Pershore, and the service relates to Wychavon and the associated shared-service area with Malvern Hills.

The procurement has reached tender: Wychavon District Council invited offers through a below-threshold open competition, with electronic submission permitted through the Proactis Pro-Contract portal. Questions had to be submitted by 2 September 2026 at 12:00, and tender responses were due by 11 September 2026 at 12:00. The contract runs from 1 November 2026 to 31 March 2027, with an option to renew for one further seasonal year, from 1 November 2027 to 31 March 2028. Its estimated value is £160,000 excluding VAT, or £192,000 including VAT. There is one lot. The award decision is based on 60% quality and 40% price, under the light-touch services regime.

The opportunity suits experienced and skilled providers of emergency accommodation, homelessness support, social work or related welfare services. Strong candidates will be able to provide safe short-term accommodation at short notice during severe weather activations, while managing referrals, risks, welfare checks and practical support. The service also requires reliable reporting and the ability to support people towards appropriate move-on arrangements. Providers should have the operational resilience to deliver a seasonal service across the Wychavon and Malvern Hills shared-service area, responding when the emergency protocol is activated and coordinating effectively with the Council’s Housing Team and relevant referral partners. The requirement is identified as suitable for small and medium-sized enterprises and voluntary, community and social enterprises.

## Notice

Wychavon District Council is seeking options for an enhanced SWEP service; the SWEP service is currently carried out in house by the Housing Team which is a shared service across both Malvern Hills and Wychavon District Councils. The Council invites suitably experienced and skilled providers to submit a tender response for the provision of SWEP services. SWEP is a locally agreed emergency procedure and service offer intended to help protect people who may otherwise sleep rough during severe weather. The service is expected to provide safe, short-term emergency accommodation and practical support during activation periods, with clear arrangements for referral, risk management, welfare checks, reporting and move-on support. The service is seasonal and will run from 1 November to 31 March inclusive each year. Please see the procurement documents for further information. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Wychavon District Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents

### Lot Information

Lot 1

Renewal: This is a seasonal service there is the option to extend for another year (1 November 2027 to 31 March 2028).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/080471-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Aug 2026 |
| Submission deadline | 11 Sep 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Nov 2026 - 31 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £160,000 |
| Lots value | £160,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Wychavon District Council |
| Locality | PERSHORE |
| Postcode area | Worcester |
| Postcode | WR10 1PT |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG12 Worcestershire CC |
| Local authority | Wychavon |
| Electoral ward | Pershore |
| Westminster constituency | West Worcestershire |
| Delivery location | TLG12 Worcestershire CC |

## CPV Codes

### Divisions

- 85 - Health and social work services

### Codes

- 85311000 - Social work services with accommodation
- 85312000 - Social work services without accommodation

## Release History

- 24 Aug 2026 at 15:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/080471-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/080471-2026
  24th August 2026 - Tender notice on Find a Tender

## Notice URLs

- https://procontract.due-north.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ead1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ead1.json.