--- title: "Provision of a Financial Management System" ocid: "ocds-h6vhtk-06eaf2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06eaf2" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06eaf2.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06eaf2.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Derby College Group" published: "2026-08-24" --- # Provision of a Financial Management System Buyer: Derby College Group Current stage: Tender OCID: ocds-h6vhtk-06eaf2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06eaf2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06eaf2.json) ## Summary Derby College Group is procuring a financial management system to replace its Open Accounts system and maintain continuity of financial functionality. The requirement covers the supply of financial and accounting software, implementation, software-related services, development where needed, data migration, integrations, ongoing support, reporting and dashboards, including self-service functions for non-finance users. The work will be delivered for Derby College Group in the United Kingdom. This is primarily a financial software and implementation services opportunity, rather than a general IT support contract. The college group completed pre-market engagement in May 2026, with seven suppliers responding and helping to refine the functional specification, implementation expectations, pricing assumptions, migration, integration and support requirements. The procurement has reached tender: Derby College Group invited offers through an above-threshold open competition using a competitive flexible procedure. Tenders must be submitted electronically by 21 September 2026 at 12:00; enquiries close on 14 September 2026 at 12:00, and the intended award decision date is 3 November 2026. There is one lot. The contract is planned to run from 1 December 2026 to 31 July 2032, with extensions potentially taking the maximum term to 31 July 2039 through 3+3+1-year increments, subject to satisfactory performance and agreed terms. The recorded tender and lot values are £0 gross and AED 0 gross respectively. Stage 1 allocates 85 points to quality and 35 to price; shortlisted suppliers proceed to interview or demonstration. This opportunity suits established financial management system suppliers, software developers and implementation partners able to provide a complete accounting platform and support its adoption within a college group. Strong candidates will be able to demonstrate financial analysis and accounting functionality, reliable data migration from Open Accounts, integrations with existing systems, clear reporting and dashboard tools, and usable self-service facilities for non-finance staff. Suppliers should have the delivery capacity to implement the system before the existing arrangement expires and to provide ongoing software support and development over a potentially long contract term. The two-stage process favours suppliers able to complete the preliminary selection requirements, present a credible tender, and demonstrate their proposed solution in an interview or live demonstration. ## Notice Derby College Group (herein referred to as 'DCG') currently utilises a Financial Management System via the Open Accounts system. This contract is due to expire automatically on 31.07.27. The intended outcome of the process is to determine the most advantageous tender(s) (MAT) and select a suitable Financial Management System, capable of meeting all DCG specified requirements for implementation before 01.08.27 to ensure seamless continuity of system functionality for DCG. Derby College Group undertook a Pre-Market Engagement exercise in accordance with Section 17 of the Procurement Act 2023 to test the proposed requirement, understand current market capabilities and inform the final procurement strategy in May 2026 with ocds-h6vhtk-06908f and FTS reference 2026/S 000-040647. Seven suppliers responded, representing a range of Financial Management System solutions and implementation approaches. The PME confirmed that there is a competitive market capable of delivering DCG's requirements and that an open competition is appropriate. The key themes arising from market engagement were: * The need for a clear and detailed functional specification, with mandatory requirements distinguished from desirable requirements. * The importance of publishing a transparent evaluation methodology and treatment of partial compliance. * Clarification of user volumes, entity structure, integration requirements and data migration expectations. * Recognition that approaches to contract terms vary across the market and may influence supplier participation. * The importance of defining reporting, dashboard and self-service requirements for non-finance users. * The need for a realistic implementation timetable and adequate internal change-management resource. * The desirability of clear pricing assumptions to ensure tender responses are directly comparable As a result of the PME, DCG has refined the specification, clarified implementation expectations, defined the evaluation methodology, confirmed pricing assumptions and strengthened guidance relating to migration, integrations and ongoing support. In accordance with procurement legislation and good practice, participation in the PME does not confer any advantage, preference or prior knowledge benefit during the evaluation of tenders. All bidders will be evaluated solely on the basis of their tender submission against the published evaluation criteria. ### Lot Information Lot 1 Renewal: Subject to satisfactory performance and the agreement of terms the contract may be extended on 3 + 3 + 1-year increments (or as agreed between the parties) to a maximum term of 12 years ending 31.07.39. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/080538-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Aug 2026 | | Submission deadline | 21 Sep 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Dec 2026 - 31 Jul 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Derby College Group | | Locality | DERBY | | Postcode area | Derby | | Postcode | DE24 8UG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF11 Derby | | Local authority | Derby | | Electoral ward | Alvaston North | | Westminster constituency | Derby South | | Delivery location | TLF11 Derby | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48400000 - Business transaction and personal business software package - 48440000 - Financial analysis and accounting software package - 48441000 - Financial analysis software package - 72212440 - Financial analysis and accounting software development services - 72212441 - Financial analysis software development services - 72212442 - Financial systems software development services - 72260000 - Software-related services - 72261000 - Software support services - 72262000 - Software development services - 72268000 - Software supply services ## Release History - 24 Aug 2026 at 16:31 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/080538-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/080538-2026 24th August 2026 - Tender notice on Find a Tender ## Notice URLs - http://www.agmprocurement.com - http://www.derby-college.ac.uk - https://www.in-tendhost.co.uk/educationportal/aspx/Home - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06eaf2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06eaf2.json.