{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06eb7c-2026-08-25T12:19:04+01:00", "date": "2026-08-25T12:19:04+01:00", "ocid": "ocds-h6vhtk-06eb7c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PDTG-2978-LHCN", "name": "Herefordshire Council", "identifier": { "scheme": "GB-PPON", "id": "PDTG-2978-LHCN" }, "address": { "streetAddress": "Herefordshire Council, Plough Lane", "locality": "Hereford", "postalCode": "HR4 0LE", "country": "GB", "countryName": "United Kingdom", "region": "UKG11" }, "contactPoint": { "email": "commercialservices@herefordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PDTG-2978-LHCN", "name": "Herefordshire Council" }, "tender": { "id": "ocds-h6vhtk-06eb7c", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Tender for the provision of General Management and Staffing for the Winter Shelter Provision", "description": "Herefordshire Council is seeking to appoint an experienced Supplier to provide the management and staffing of a Winter Shelter Service for adults experiencing rough sleeping within Hereford. The service forms part of the Council's statutory homelessness prevention and relief duties under the Homelessness Reduction Act 2017 and supports the objectives of the Herefordshire Homeless Prevention and Rough Sleeping Strategy 2026-2031. The successful Supplier will be responsible for the operational management of Council-provided emergency accommodation, including resident check-in and check-out, overnight waking cover, welfare monitoring, risk management, safeguarding, property security, and day-to-day service delivery. The accommodation provides dormitory-style provision for up to 16 individuals together with two additional single-person pods, offering an immediate off-the-streets response during the winter period. The contract is expected to commence on 2 November 2026 and continue until 29 April 2027, with the option to extend for up to three further winter delivery periods (November to April), subject to funding, governance approvals, demand, and satisfactory Supplier performance. The estimated total contract value is up to PS360,000 over the full potential term, with a maximum budget of PS90,000 per winter delivery period. The procurement is being conducted using the Open Procedure under the Procurement Act 2023. The Council is seeking a Supplier with demonstrable experience of working with individuals experiencing homelessness, multiple disadvantage, trauma, mental health needs, substance misuse, and other complex support requirements, and which can deliver a safe, trauma-informed, and person-centred service.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85311000", "description": "Social work services with accommodation" } ], "deliveryAddresses": [ { "region": "UKG11", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 432000, "amount": 360000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Suppliers must submit tenders electronically via the ProContract e-tendering portal: www.supplyingthesouthwest.org.uk All clarification questions, correspondence and other communications relating to this procurement must be submitted through the portal messaging facility. Tenders or communications submitted by alternative means will not be accepted.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-09-21T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-09-14T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-10-15T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 432000, "amount": 360000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Q1 Experience", "numbers": [ { "number": 19, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Q2 Service Delivery", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Q3 Managing Risk", "numbers": [ { "number": 14, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 12, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Full conditions of participation relating to legal and financial capacity are set out in the Procurement Specific Questionnaire (PSQ) and associated procurement documents." }, { "type": "technical", "description": "Full conditions of participation relating to technical ability are set out in the Procurement Specific Questionnaire (PSQ) and associated procurement documents." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-11-02T00:00:00Z", "endDate": "2027-04-29T23:59:59+01:00", "maxExtentDate": "2030-04-29T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract is for an initial winter delivery period from 2 November 2026 to 29 April 2027. Subject to funding availability, internal governance approval, budget approval, demand for the service and satisfactory supplier performance, the Council may extend the contract for up to three further winter delivery periods. Any extension will be for seasonal service delivery only (November to April) and not for year-round provision. The maximum potential contract end date is 29 April 2030." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "080808-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/080808-2026", "datePublished": "2026-08-25T12:19:04+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-08-25T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "Payment will be made within 30 days of receipt of a valid and undisputed invoice in accordance with the contract terms and conditions." }, "riskDetails": "The Council has identified the following known risks which may necessitate a contract modification: The necessary planning approvals required to operate the winter shelter provision are not granted beyond April 2027. External funding is not secured for future winter delivery periods beyond April 2027. Demand for the winter shelter provision fluctuates significantly, resulting in lower or higher than anticipated service utilisation and resource requirements. Any contract modification arising from the materialisation of these risks will be subject to the provisions of the Procurement Act 2023 and the terms of the contract." }, "language": "en" }