---
title: "Planon CAFM Room occupancy"
ocid: "ocds-h6vhtk-06ec5e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ec5e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ec5e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ec5e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "University of Sunderland"
published: "2026-08-26"
---

# Planon CAFM Room occupancy

Buyer: University of Sunderland  
Current stage: Award  
OCID: ocds-h6vhtk-06ec5e

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## Summary

The University of Sunderland procured a room occupancy solution for integration with its Planon computer-aided facilities management (CAFM) system. The requirement covered room occupancy sensors and the associated software licensing for the CAFM solution. This is a facilities-management technology and software supply opportunity, classified under software packages and information systems. Delivery is for the University of Sunderland in Sunderland. The stated requirement was specifically tied to Planon Limited’s CAFM platform, so suppliers with compatible occupancy-sensing hardware, facilities-management software integration and licensing capability are the relevant market. The buyer is a public university governed by public law and operates in the education sector. The requirement was arranged as a single lot covering the sensors and licensing needed for the room-occupancy system.

The procurement has been completed and awarded. The University of Sunderland selected Planon Limited, which is recorded as an active award supplier. The contract was signed on 1 May 2026 and is active. Its value is £337,678.56. The procurement used a limited procedure without prior publication of a call for competition, through the Crown Commercial Service G-Cloud 14 Framework Agreement established under the Public Contracts Regulations 2015. One bid was recorded. The award basis was price. The procurement was treated as outside the scope of the relevant directive. The single lot covering room occupancy sensors and Planon CAFM licensing is marked cancelled, while the associated award and contract remain recorded as active. No contract end date is stated.

This procurement demonstrates demand from a higher-education buyer for integrated room-occupancy monitoring linked to an established Planon CAFM environment, with a contract of substantial scale. A credible competitor for a future requirement would need to supply reliable occupancy sensors, provide the necessary software licences and integrate the solution with Planon’s CAFM platform without disrupting facilities-management operations. Experience delivering interoperable building-management or workplace-technology systems would support a strong proposition, particularly where the supplier can demonstrate dependable data exchange, installation capability and ongoing technical support. The route used here also shows the commercial importance of access to the G-Cloud framework and readiness to compete on price. Planon Limited is recorded as an SME supplier, indicating that specialist smaller businesses can operate in this type of requirement.

## Notice

Room occupancy solution, integration into the Computer-Aided Facilities Management (CAFM) solution from Planon Limited.

### Lot Information

Lot 1

Room occupancy sensors and licensing for the Computer-Aided Facilities Management (CAFM) solution from Planon Limited

### Procurement Information

The procurement will be carried out through the Crown Commercial Service (CCS) G-Cloud 14 Framework Agreement, established under the Public Contracts Regulations 2015

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/081237-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 May 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £337,678 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | University of Sunderland |
| Locality | SUNDERLAND |
| Postcode area | Sunderland |
| Postcode | SR1 3SD |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC44 Sunderland |
| Local authority | Sunderland |
| Electoral ward | Millfield |
| Westminster constituency | Sunderland Central |
| Delivery location | TLC23 Sunderland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Planon Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 26 Aug 2026 at 12:26 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/081237-2026

## Notice URLs

- https://www.sunderland.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ec5e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ec5e.json.