---
title: "Record Information Management - Y27003"
ocid: "ocds-h6vhtk-06ec7b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ec7b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ec7b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ec7b.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Kent County Council trading as Procurement Services"
published: "2026-08-26"
---

# Record Information Management - Y27003

Buyer: Kent County Council trading as Procurement Services  
Current stage: Planning  
OCID: ocds-h6vhtk-06ec7b

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## Summary

Kent County Council, trading as Procurement Services, intends to establish a local and national framework for end-to-end records and information management services. The requirement covers secure storage, management, digitisation, governance and disposal of physical and digital information assets. It includes records storage and lifecycle management, IT asset disposal, document scanning, workflow automation, information governance, cloud services and specialist advisory support. The framework is intended to help public sector organisations manage information securely and compliantly throughout its lifecycle. The work is relevant to providers of records management, document management, scanning, information governance, cloud and IT asset disposal services, as well as businesses delivering related consultancy and workflow solutions. The procurement covers public sector customers nationally, with local as well as wider market application.

This procurement is at the planning stage and is not yet an invitation to tender. Kent County Council expects to use a framework agreement, with one lot currently identified. The indicative contract period is 1 March 2027 to 28 February 2031. The estimated value is £50 million excluding VAT, or £60 million including VAT, and the procurement is above the relevant threshold. The buyer is carrying out preliminary market engagement to test whether the market can meet the requirement, gather feedback on realistic specifications and industry standards, and inform the route to market, contract structure and commercial model. The engagement is scheduled to conclude on 25 September 2026. Supplier responses will also help identify risks, opportunities and potential innovative solutions before the tender documents are developed.

The framework is likely to suit established suppliers able to combine secure physical records storage with digital information management and lifecycle services. Relevant capability includes document scanning and digitisation at scale, records retention and disposal, workflow automation, information governance, cloud-based services and secure IT asset disposal. Specialist advisory expertise will be useful for organisations supporting public bodies with compliant information management, governance design and service improvement. Businesses with complementary capabilities may consider how their services could contribute across the framework’s end-to-end scope, including through delivery partnerships. The planned market engagement gives prospective providers an opportunity to explain their experience, operational constraints, customer requirements and possible innovations. Suppliers should prepare evidence of secure, reliable delivery for public sector customers and consider how their service model could operate locally and nationally.

## Notice

Procurement Services are looking to create a local and national framework for the provision of Record Information Management. This Framework will provide end-to-end solutions for the secure storage, management, digitisation, governance and disposal of physical and digital information assets. It covers records storage and lifecycle management, IT asset disposal, document scanning and workflow automation, information governance and cloud services, alongside specialist advisory support, enabling organisations to manage information securely and compliantly throughout its lifecycle. This questionnaire is designed to understand supplier experiences, challenges, and expectations regarding Records Information Management frameworks. Your responses will help us design a framework that meets the needs of suppliers and customers to improve the procurement and delivery experience across all areas within the Public Sector. PLEASE NOTE THIS PRE-MARKET ENGAGEMENT ONLY - THIS IS NOT A CALL FOR COMPETITION AT THIS STAGE. To respond to this opportunity, please click here: https://csg.delta-esourcing.com/respond/VK39UFDH9J For more information about this opportunity, please visit the eSourcing portal at: https://csg.delta-esourcing.com/tenders/UK-UK-West-Malling%2C-Kent:-Business-analysis-consultancy-services./VK39UFDH9J To respond to this opportunity, please click here: https://csg.delta-esourcing.com/respond/VK39UFDH9J

### Planning Information

The purpose of this engagement is to:
Understand whether the market can meet our requirements and identify any constraints or opportunities.
Gather supplier feedback to ensure specifications are realistic, achievable, and aligned with industry standards.
Use insights to determine the most appropriate route to market, contract structure, and commercial model.
Provide early visibility of the opportunity to a broad supplier base, supporting fair and open competition.
Identify potential risks and innovative solutions early, reducing the likelihood of delays or poor delivery post-award.
By engaging with the market at an early stage, we will improve the quality of our tender documents, attract a wider pool of capable suppliers, and ultimately deliver better value for money and service outcomes.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/081287-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | 25 Sep 2026 |
| Award date | Not specified |
| Contract period | 1 Mar 2027 - 28 Feb 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Kent County Council trading as Procurement Services |
| Locality | WEST MALLING, KENT |
| Postcode area | Rochester |
| Postcode | ME19 4YT |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ46 West Kent |
| Local authority | Tonbridge and Malling |
| Electoral ward | Kings Hill |
| Westminster constituency | Maidstone and Malling |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72221000 - Business analysis consultancy services
- 72500000 - Computer-related services
- 72512000 - Document management services
- 79995000 - Library management services
- 79999100 - Scanning services
- 79999200 - Invoicing services

## Release History

- 26 Aug 2026 at 13:11 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/081287-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/081287-2026
  26th August 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://csg.delta-esourcing.com/respond/VK39UFDH9J
- https://csg.delta-esourcing.com/tenders/UK-UK-West-Malling%2C-Kent:-Business-analysis-consultancy-services./VK39UFDH9J
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ec7b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ec7b.json.