---
title: "Hybrid Meeting Room Support"
ocid: "ocds-h6vhtk-06ecde"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ecde"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ecde.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ecde.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Science Museum Group"
published: "2026-08-26"
---

# Hybrid Meeting Room Support

Buyer: Science Museum Group  
Current stage: Tender  
OCID: ocds-h6vhtk-06ecde

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ecde)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06ecde.json)

## Summary

Science Museum Group is seeking a supplier for hybrid meeting room support across its meeting-room facilities. The service will support rooms equipped with Yealink video-conferencing systems running with Microsoft Teams. The requirement covers operational support for hybrid meetings and associated video-conferencing, multimedia, electronic, telecommunications and network equipment, together with monitoring and control services. This is a technology support service rather than a purchase of standalone equipment. The buying organisation is Science Museum Group, a central government public authority based at the Science Museum in London. The procurement is relevant to providers of managed audiovisual and collaboration-technology support, particularly those able to maintain and assist users of Yealink devices integrated with Microsoft Teams. The requirement is grouped into one lot covering the complete support service.

The process reached tender: Science Museum Group invited quotations through an open, below-threshold competition. Enquiries had to be submitted by 31 August 2026 at 5:00 pm, and quotations had to be submitted electronically through the Science Museum Group In-Tend portal by 7 September 2026 at 5:00 pm. The intended contract period is 28 September 2026 to 31 October 2027. The tender value is £17,000 excluding VAT and £20,400 including VAT; the lot entry records a value of AED 17,000. Responses are evaluated on qualitative selection questions using the methodology in Section 1, page 3 of the ITQ. Price is scored against the lowest-priced compliant tender using the stated formula, combining available marks with the ratio of lowest compliant price to tender price. The procurement comprises one lot.

This opportunity suits an audiovisual, unified-communications or IT support provider with practical experience of hybrid meeting-room environments. Suppliers should be able to support Yealink video-conferencing equipment used with Microsoft Teams, diagnose and resolve faults, and help maintain reliable meetings for room-based and remote participants. Relevant capability may include managing video, multimedia, telecommunications and network equipment, alongside monitoring and control services. The requirement is likely to favour a provider able to take responsibility for an established estate of meeting rooms rather than delivering a one-off installation. Businesses with an existing support operation for collaboration technology, responsive technical assistance and experience working with public-sector users should examine the ITQ’s qualitative selection questions carefully. The single-lot structure presents the service as one overall support requirement, rather than separate equipment or site packages.

## Notice

The Science Museum Group wishes to appoint a Supplier to provide Hybrid Meeting Room Support. Science Museum Group (SMG) currently have meeting rooms using Yealink video conferencing with Microsoft Teams. Our current support management contract has expired, and we wish to tender for an organisation to provide this service for us.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/081425-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Aug 2026 |
| Submission deadline | 7 Sep 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 28 Sep 2026 - 31 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £17,000 |
| Lots value | £17,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Science Museum Group |
| Locality | LONDON |
| Postcode area | South West London |
| Postcode | SW7 2DD |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham |
| Local authority | Kensington and Chelsea |
| Electoral ward | Brompton & Hans Town |
| Westminster constituency | Kensington and Bayswater |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32 - Radio, television, communication, telecommunication and related equipment
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 30200000 - Computer equipment and supplies
- 30236000 - Miscellaneous computer equipment
- 31710000 - Electronic equipment
- 32232000 - Video-conferencing equipment
- 32322000 - Multimedia equipment
- 32323300 - Video equipment
- 32420000 - Network equipment
- 32522000 - Telecommunications equipment
- 71700000 - Monitoring and control services

## Release History

- 26 Aug 2026 at 15:10 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/081425-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/081425-2026
  26th August 2026 - Tender notice on Find a Tender

## Notice URLs

- https://in-tendhost.co.uk/sciencemuseumgroup/aspx/Home
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ecde. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ecde.json.