--- title: "Bespoke and specialist exhibition display production design & fitout services" ocid: "ocds-h6vhtk-06ed08" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ed08" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ed08.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ed08.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Royal Botanic Garden Edinburgh" published: "2026-08-26" --- # Bespoke and specialist exhibition display production design & fitout services Buyer: Royal Botanic Garden Edinburgh Current stage: Tender OCID: ocds-h6vhtk-06ed08 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ed08) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06ed08.json) ## Summary Royal Botanic Garden Edinburgh is procuring bespoke exhibition display production, design and fit-out services for the Victorian Palm Houses at its Edinburgh garden. The requirement covers the production design, build and installation of interpretative displays and exhibition equipment. The appointed contractor will provide principal designer duties, production and project management, fabrication of exhibition structures, scenic model making, small-scale mechanical and electromechanical interactives, exhibition-unit electrical design and installation, structural advice, graphic production, audio-visual hardware supply, main-contractor duties, site mobilisation and installation. The contractor must manage health and safety, including risk assessments and method statements. Royal Botanic Garden Edinburgh will provide design-intent drawings, exhibit data sheets, graphic artwork files, audio-visual software and real artefacts for the displays. The process reached tender: the buyer invited offers through an open procedure. It is a single-lot procurement with a value of £365,000. Offers were due by 29 September 2026 at 12:00 BST, with bid opening scheduled for the same time; the evaluation period starts then. The contract is planned to run from 9 November 2026 to 17 June 2027. Bids must remain valid for 90 days, be submitted electronically in English, and variants are not allowed. Quality carries 70% of the evaluation and price 30%. The buyer may require additional work and renewal if necessary. The procurement is covered by the Government Procurement Agreement and the specification and timelines have been amended. This opportunity suits an exhibition fit-out contractor able to assemble and lead a multidisciplinary design team, rather than only deliver one specialist trade. Relevant capability includes exhibition production design, project and budget management, fabrication, scenic model making, interactive mechanical or electromechanical installations, structural advice, exhibition-specific electrical works, audio-visual hardware, site mobilisation and installation. The successful supplier must coordinate these activities and act as main contractor, while managing health and safety through suitable risk assessments and method statements. Experience of successfully forming and managing multidisciplinary teams on exhibition projects of similar scale and nature is expressly required. Work may be subcontracted, so firms with strong partner networks and the capacity to manage specialist contributors may be well placed to compete. ## Notice AMENDED SPECIFICATION SCOPE AND TIMELINES - RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. ### Lot Information Lot 1 PLEASE NOTE AMENDED SPECIFICATION SCOPE AND TIMLINES RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT): 1. Principal designer duties 2. Production design 3. Production management including budget and programme working with the project manager 4. Fabrication of exhibition structures 5. Scenic model making 6. Small scale mechanical & electromechanical interactives 7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others) 8. Structural advice and implementation 9. Graphic production (design by others) 10. AV hardware supply (Software design & commissioning by others) 11. Main contractor duties 12. Site mobilisation 13. Installation of exhibition elements 14. Managing and mitigating health & safety including RAMS Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature. RBGE will supply the following to the successful contractor: - Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification. - Exhibition data sheets for all exhibits, including AV exhibits - Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor. - Audio Visual software. - Any real artefacts for use in the displays Options: If required Renewal: If necessary ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/081520-2026 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Aug 2026 | | Submission deadline | 29 Sep 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 9 Nov 2026 - 17 Jun 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | £365,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Royal Botanic Garden Edinburgh | | Locality | EDINBURGH | | Postcode area | Edinburgh | | Postcode | EH3 5LR | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Inverleith | | Westminster constituency | Edinburgh North and Leith | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 39154000 - Exhibition equipment - 79930000 - Specialty design services - 79950000 - Exhibition, fair and congress organisation services ## Release History - 26 Aug 2026 at 17:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/081520-2026 ## Notice URLs - http://www.publiccontractsscotland.gov.uk - http://www.rbge.org.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000841193 - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=841193 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=841193 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ed08. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ed08.json.