---
title: "Purchasing Invida Assets Management software"
ocid: "ocds-h6vhtk-06ee33"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ee33"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ee33.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ee33.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Sheffield Hallam University"
published: "2026-08-28"
---

# Purchasing Invida Assets Management software

Buyer: Sheffield Hallam University  
Current stage: Award  
OCID: ocds-h6vhtk-06ee33

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06ee33.json)

## Summary

Sheffield Hallam University procured the continued provision of INVIDA, a cloud-based Integrated Workplace Management System supporting its Estates and Facilities Management operations. The requirement covers software and information systems, including the CORE, LIFECYCLE, COMPLIANCE, TASK and LIBRARY modules. These provide space and asset management, lifecycle planning, statutory and non-statutory compliance, planned and reactive maintenance, helpdesk and task management, and document management. The service also includes hosting, data storage, backups, system upgrades, technical support, and associated maintenance. The work is for Sheffield Hallam University’s operations in Sheffield. The procurement was arranged as a single requirement, although the recorded lot has been marked cancelled while the associated award remains active.

The procurement is complete and has been awarded. Sheffield Hallam University used a limited award procedure without prior publication of a call for competition, through the Crown Commercial Service Low Value Purchasing System. Invida Limited was the selected supplier, with one bid recorded. The award was based on price. The contract is active, was signed on 1 August 2026, and is valued at £196,790.40. It covers an initial three-year period, with an option to extend for a further year. The procurement rationale states that Invida Limited was an appointed supplier under the existing commercial arrangement and that the award followed its applicable call-off provisions. The recorded lot status is cancelled.

This award indicates established demand from a higher education estates and facilities operation for a fully managed workplace and asset-management system rather than standalone software alone. A credible competitor for comparable work would need to provide cloud hosting, secure data storage and backups, system upgrades, technical support and maintenance, alongside broad functional coverage. Relevant capability includes space and asset management, lifecycle planning, compliance management, planned and reactive maintenance, helpdesk and task workflows, and controlled document management. Suppliers should also understand the operational needs of a university estate and be able to support an integrated system across these functions. Experience of public-sector purchasing arrangements, including call-offs from an established framework or purchasing system, would be commercially relevant. The selected supplier was a large business and the award attracted one bid.

## Notice

Sheffield Hallam University currently uses INVIDA, a cloud-based Integrated Workplace Management System (IWMS), to support its Estates and Facilities Management operations. This procurement is for the continued provision of the existing INVIDA software, including associated support and maintenance services, for an initial period of three years with an option to extend for a further one year.

### Lot Information

Lot 1

The procurement is for the continued provision of the INVIDA cloud-based Integrated Workplace Management System (IWMS) used by Sheffield Hallam University to support Estates and Facilities Management operations. The requirement includes access to the CORE, LIFECYCLE, COMPLIANCE, TASK and LIBRARY modules, providing functionality for space and asset management, lifecycle planning, statutory and non-statutory compliance, planned and reactive maintenance, helpdesk and task management, and document management. The service includes hosting, data storage, backups, system upgrades and technical support. The contract will be awarded for an initial period of three years, with an option to extend for a further one year.

### Procurement Information

The contract is being awarded through the Crown Commercial Service (CCS) Low Value Purchasing System (LVPS), an existing commercial arrangement established under the Public Contracts Regulations 2015. Invida Limited is an appointed supplier under the arrangement and the contract is being awarded in accordance with the applicable LVPS call-off provisions. Therefore, a separate prior call for competition was not published by Sheffield Hallam University for this contract award.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/082031-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £196,790 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Sheffield Hallam University |
| Locality | SHEFFIELD |
| Postcode area | Sheffield |
| Postcode | S1 1WB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | TLE32 Sheffield |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Invida Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 28 Aug 2026 at 09:27 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/082031-2026

## Notice URLs

- https://www.shu.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ee33. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ee33.json.