---
title: "Joint DBS System"
ocid: "ocds-h6vhtk-06eea3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06eea3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06eea3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06eea3.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "The Police and Crime Commissioner for Surrey"
published: "2026-08-28"
---

# Joint DBS System

Buyer: The Police and Crime Commissioner for Surrey  
Current stage: Tender  
OCID: ocds-h6vhtk-06eea3

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06eea3.json)

## Summary

The Police and Crime Commissioner for Surrey and Sussex is seeking a supplier for a joint Disclosure and Barring Service (DBS) system. This is a software and information-systems requirement intended to provide a shared DBS service for the two policing organisations. The work is therefore suited to businesses supplying and supporting software platforms for public-sector or policing environments, particularly systems that can serve more than one participating organisation. The buying organisation is The Police and Crime Commissioner for Surrey, with delivery for Surrey and Sussex. The requirement is classified as goods because it concerns a software package and information system, rather than construction or a conventional professional service.

The procurement has reached tender: the buyer invited offers through an open procedure using a competitive flexible process. It is a two-stage competition. The first stage requires a written tender response with pricing; the three highest-scoring bidders are invited to a second, negotiated stage involving a presentation. Enquiries were due by 25 September 2026 at 12:00, and tender responses by 2 October 2026 at 12:00. The estimated value is £2,800,000 excluding VAT and £3,359,991 including VAT. The contract is intended to run from 1 February 2027 to 31 January 2031, with four possible one-year extensions, allowing a maximum end date of 31 January 2035. Evaluation weights are quality 75%, price 20% and social value 5%.

This opportunity suits software suppliers able to provide a joint DBS system and support its use across Surrey and Sussex. Businesses should be prepared to demonstrate the quality of their proposed solution in a written tender response, provide pricing, and potentially take part in a negotiated presentation stage if ranked among the three highest-scoring bidders after stage one. The evaluation gives substantially greater weight to quality than price, with social value also assessed, so suppliers will need a credible, well-developed solution and a clear account of its wider social value. The requirement is above the relevant threshold and covered by the Government Procurement Agreement, making it relevant to established suppliers able to compete for a significant public-sector software contract.

## Notice

This Invitation to Tender ("ITT") has been issued by The Police and Crime Commissioner for Surrey and Sussex who are seeking to award a Contract for the provision of a joint DBS system.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/082220-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Aug 2026 |
| Submission deadline | 2 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Feb 2027 - 31 Jan 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,800,000 |
| Lots value | £2,800,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The Police and Crime Commissioner for Surrey |
| Locality | GUILDFORD |
| Postcode area | Guildford |
| Postcode | GU3 1YJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Stoke |
| Westminster constituency | Guildford |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 28 Aug 2026 at 14:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/082220-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/082220-2026
  28th August 2026 - Tender notice on Find a Tender

## Notice URLs

- https://in-tendhost.co.uk/surreypolice/aspx/Home
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06eea3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06eea3.json.