{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06f064-2026-09-02T13:49:12+01:00",
    "date": "2026-09-02T13:49:12+01:00",
    "ocid": "ocds-h6vhtk-06f064",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Regional Procurement Lead",
                "email": "southasia.procurement@fcdo.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "tender": {
        "id": "CPH14473-2026",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India",
        "description": "UK's Depatment for Business Innovation Science and Trade (represented by British High Commission in New Delhi) in India intends engage a competent Event Management Company on a Retainer Agreement to support planning and delivery of the events across India for a tenure of 3 month (September to December 2026), with provision for futher extension. To support an anticipated increase in event activity during the upcoming peak period. DBT will undertake rapid competative tender excercise using the Light Touch Regime (LTR) of Procurement Act 2023. The purpose of the retainer arrangement is to ensure the availability of dedicated event management support, faster response times, proactive planning, and consistent service delivery across DBTs event portfolio. The selected agency will receive a fixed monthly retainer fee covering ongoing event management support, account management, planning, coordination, and resource availability. Costs associated with the actual execution of events will be charged separately based on approved event requirements and budgets.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "IN",
                        "country": "IN",
                        "countryName": "India"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 120000,
            "amount": 120000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "Light touch contract"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Suppliers should submit their proposal by the given deadline (time and date mentioned in this notice). Detailed instruction about this tender in provided in the documentation section of this notice. Your tender must be submitted at FCDOs South Asia Mailbox (SouthAsia.Procurement@fcdo.gov.uk) in accordance with the attached Tender Documents Instructions. Tenders submitted by any other means or send to any other mailbox will not be accepted.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-09-10T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-09-07T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-18T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 120000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Relevant Experience and Retainer Capability",
                            "description": "Demonstrate experience managing multiple concurrent events under a retainer or account and project-management model. Provide details of up to five relevant projects delivered over the last three years, including client, event type, scale, scope of services and outcomes. Experience supporting HMG government (wherever possible) or other government, public sector or highly regulated organisations is desirable.",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Nationwide Event Delivery and Resource Network",
                            "description": "Provide evidence of capability to deliver events across India, including office locations, regional presence, or partner network especially markets listed in our SOW. Describe delivery arrangements for locations where the bidder does not maintain a physical presence. Include examples of events delivered outside the bidder's headquarters location and explain how local suppliers and service providers are managed and quality controlled.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Project Management, Operations and Resource Deployment",
                            "description": "Provide proposed account structure, dedicated project management resource, escalation process, service levels, and delivery methodology. Include CVs/profiles of key personnel, years of experience, tenure within the organisation, and details of owned and outsourced operational resources, equipment and vendor management processes.",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Creative Design Branding and Content Capability",
                            "description": "Describe in-house creative, design and content capabilities available to support event delivery. Provide examples of brochures, event branding, digital assets, presentations, emailers, social content or event collateral developed for clients. Demonstrate ability to adapt assets in line with government or corporate brand guidelines.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality Assurance, reporting and sustainability",
                            "description": "Describe quality control processes, risk management approach, event reporting methodology and post-event evaluation framework. Outline sustainability practices, including waste reduction, responsible sourcing, sustainable production methods, local procurement and measurement of environmental impact.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial Evaluation",
                            "description": "Commercials: Please provide detailed bifurcation of the unit cost involved in the whole process as per Pricing Template",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to documentation provided in the RfP Pack"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-18T00:00:00+01:00",
                    "endDate": "2026-12-31T23:59:59+00:00",
                    "maxExtentDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to business requirement at BIST in India"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-21799",
                "documentType": "biddingDocuments",
                "description": "Tender Information",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-21799",
                "format": "application/pdf"
            },
            {
                "id": "A-21800",
                "documentType": "biddingDocuments",
                "description": "Terms and Conditions",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-21800",
                "format": "application/pdf"
            },
            {
                "id": "A-21801",
                "documentType": "biddingDocuments",
                "description": "Pricing Model",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-21801",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "A-21802",
                "documentType": "biddingDocuments",
                "description": "Scope of Service Requirement",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-21802",
                "format": "application/pdf"
            },
            {
                "id": "A-21803",
                "documentType": "biddingDocuments",
                "description": "KPI",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-21803",
                "format": "application/pdf"
            },
            {
                "id": "A-21804",
                "documentType": "biddingDocuments",
                "description": "Annex - Event Pipeline",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-21804",
                "format": "application/pdf"
            },
            {
                "id": "083068-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/083068-2026",
                "datePublished": "2026-09-02T13:49:12+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "All the invoices will be paid in monthly arrers for the work. Payments of all the valid invoices will be made within 30 days."
        }
    },
    "language": "en"
}