---
title: "PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India"
ocid: "ocds-h6vhtk-06f064"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f064"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f064.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f064.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Foreign Commonwealth and Development Office"
published: "2026-09-02"
---

# PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India

Buyer: Foreign Commonwealth and Development Office  
Current stage: Tender  
OCID: ocds-h6vhtk-06f064

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## Summary

The Foreign, Commonwealth and Development Office is procuring an event management agency for the Department for Business and Trade, represented by the British High Commission in New Delhi. The supplier will provide event management services across India under a retainer arrangement. The scope covers account management, event planning, coordination, resource availability and support for the planning and delivery of events across the department’s portfolio. A fixed retainer will cover ongoing support, while the costs of delivering individual events will be charged separately against approved requirements and budgets. The requirement is intended to support increased event activity during a peak period and to provide rapid response, proactive planning and consistent delivery. It is suitable for small and medium-sized businesses and voluntary, community or social enterprises.

The procurement has reached tender: the buyer invited offers through an accelerated open procedure under the Light Touch Regime. The tender deadline is 10 September 2026 at 17:00 UK time, and questions must be submitted by 7 September 2026 at 17:00 UK time. Proposals must be sent in English to the FCDO South Asia procurement mailbox, in accordance with the tender instructions. The contract is planned from 18 September to 31 December 2026, with an option to renew until 31 March 2027 subject to business requirements. Its estimated value is £120,000 gross. Award is expected by 18 September 2026. Quality accounts for 60% and price for 40%; relevant experience and retainer capability, and project management, each carry 15%.

This opportunity suits an India-registered event management company able to operate lawfully in India and comply with tax, labour and other applicable requirements. Strong bidders will show experience managing multiple concurrent events through a retainer, account-management or project-management model, with up to five relevant projects from the last three years. The requirement favours organisations able to deliver nationwide through offices, regional presence or reliable partner networks, including management and quality control of local suppliers. Useful capability includes dedicated project management, escalation arrangements, service levels, experienced personnel, operational resources and vendor management. Creative, branding and content production, government or corporate brand compliance, quality assurance, risk management, reporting, post-event evaluation and sustainable sourcing will also be assessed.

## Notice

UK's Depatment for Business Innovation Science and Trade (represented by British High Commission in New Delhi) in India intends engage a competent Event Management Company on a Retainer Agreement to support planning and delivery of the events across India for a tenure of 3 month (September to December 2026), with provision for futher extension. To support an anticipated increase in event activity during the upcoming peak period. DBT will undertake rapid competative tender excercise using the Light Touch Regime (LTR) of Procurement Act 2023. The purpose of the retainer arrangement is to ensure the availability of dedicated event management support, faster response times, proactive planning, and consistent service delivery across DBTs event portfolio. The selected agency will receive a fixed monthly retainer fee covering ongoing event management support, account management, planning, coordination, and resource availability. Costs associated with the actual execution of events will be charged separately based on approved event requirements and budgets.

### Lot Information

Lot 1

Renewal: Subject to business requirement at BIST in India

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/083068-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Sep 2026 |
| Submission deadline | 10 Sep 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 18 Sep 2026 - 31 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £120,000 |
| Lots value | £120,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Foreign Commonwealth and Development Office |
| Locality | LONDON |
| Postcode area | South West London |
| Postcode | SW1A 2AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 2 Sep 2026 at 13:49 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/083068-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/083068-2026
  2nd September 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-21799
  Tender Information
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-21800
  Terms and Conditions
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-21801
  Pricing Model
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-21802
  Scope of Service Requirement
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-21803
  KPI
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-21804
  Annex - Event Pipeline

## Notice URLs

- https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f064. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f064.json.