{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06f08a-2026-09-02T15:24:47+01:00", "date": "2026-09-02T15:24:47+01:00", "ocid": "ocds-h6vhtk-06f08a", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PLXX-7954-VCLM", "name": "East Hertfordshire District Council", "identifier": { "scheme": "GB-PPON", "id": "PLXX-7954-VCLM" }, "address": { "streetAddress": "Wallfields, Pegs Lane", "locality": "HERTFORD", "postalCode": "SG13 8EQ", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "email": "Procurement@eastherts.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PLXX-7954-VCLM", "name": "East Hertfordshire District Council" }, "tender": { "id": "EHC425/1323/2026", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "EHC 0726 Provision of annual family pantomime", "description": "BEAM is a flagship venue and multi-faceted Arts & Culture destination in the centre of Hertford, which opened in August 2024. BEAM sits on the site of the former Hertford Theatre and is the result of a significant investment by the council. BEAM has a range of facilities including a 550-seat Theatre, a flexible Studio space, with seating for 140+, three dedicated cinema screens, a dance studio and community space, as well as hospitality spaces. The Pantomime is a major commercial driver for BEAM and will deliver significant revenue back to the venue. The Council is seeking an experienced Pantomime Production Company to produce and deliver an annual high-quality family pantomime at BEAM for the next three years (2026-2028), with an option to extend for a further two years (2029-2030). Objectives: * High Quality: The quality of the pantomime is critical to BEAMs ongoing success and the appointed Pantomime provider will need to deliver a captivating and magical Pantomime that appeals to all ages and has high-quality at its core. * Attract a broad audience demographic: BEAM is ideally located to be able to reach an extremely broad range of audiences. It's therefore important that the Pantomime present an attractive offer to all potential customers. School visits will also be important to the success of Pantomime at BEAM. * Revenue Growth: Pantomime is a critical commercial driver for BEAM, so it is expected that revenue growth will be built into all Pantomime planning. * Community Outreach: Pantomime provides an excellent opportunity for local talent- especially young people- to get involved in the magic of Pantomime. * Brand Awareness: As a new venue, building brand recognition is highly important to us and Pantomime provides an excellent opportunity to grow Brand Awareness on a regional level, as well as the national level through the potential of award nominations. East Hertfordshire District Council reserves the right to cancel the procurement and not to proceed with the long term contracts at any stage of the procurement process. East Hertfordshire District Council also reserves the right not to award a contract. Neither East Hertfordshire District Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these contracts. The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to perform the Contract. To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. Any clarifications regarding this opportunity must be raised through the Correspondence area in the eTendering system. If you are experiencing problems with the eTendering system, In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email: support@in-tend.com or telephone +441144070065 for any website /technical questions, Monday to Friday 8:30 - 17:30. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law, including the Freedom of Information Act 2000. If the potential supplier considers that any of the information submitted in the proposal should not be disclosed because of its commercial sensitivity or for reasons of confidentiality, then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the potential supplier about such commercially sensitive or confidential information when considering any request received under the Freedom of Information Act 2000 before replying to such a request, but the decision of the Council in deciding whether an exemption applies is final. Please note the deadline for return and allow sufficient time to make your return as late returns will not be permitted. Conditions of participation: There is a minimum turnover threshold of PS1m pa, and previous experience of delivering a similar contract. previous notice regarding PPME https://www.find-tender.service.gov.uk/Notice/045773-2025", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "92312000", "description": "Artistic services" } ], "deliveryAddresses": [ { "region": "UKH23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The Council will shortlist the highest three scoring bidders against the award criteria stated in the Invitation to Tender document (Price/ Quality/ Social Value). At this stage any bidders outside of the top three will be deemed unsuccessful and their bids not taken forward. In the event that a tie break is required at this stage then the Tenderer that scored the highest weighted score for the Quality element of their ITT submission will be taken forward. The top three scoring bidders will be invited to a negotiation phase. Bidders will be asked to deliver a presentation to the evaluation panel going into more detail on the Quality and Social Value element outlined in the ITT above. Revised and final scoring will then take place on the Quality and Social Value criteria." }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-02T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-11-01T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "AED" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 55, "weight": "percentageExact" } ] }, { "type": "quality", "name": "social value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2026-11-15T00:00:00+00:00", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "At the councils discretion option to extend by two years" } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "All documents are available via above link", "url": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "083140-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/083140-2026", "datePublished": "2026-09-02T15:24:47+01:00", "format": "text/html" } ], "riskDetails": "In February 2025 the UK Government formally invited Hertfordshire County Council and the various district and borough Councils of Hertfordshire to develop proposals for local government reorganisation in Hertfordshire which is likely to result in the current two-tier system of local government being reorganised into a single tier of local government with four unitary councils for the whole of the Hertfordshire area. If implemented, local government reorganisation is currently expected to take effect in April 2028 and, on that date, the existing two-tier councils will be dissolved and replaced by one or more new unitary authorities. Existing contracts held by Hertfordshire County Council and the district and borough Councils of Hertfordshire are expected to transfer to their successor authorities on vesting day in accordance with the Local Government and Public Involvement in Health Act 2007 and the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008. These reforms will be subject to a decision of the Secretary of State and could be subject to change at any time. As these reforms may occur during the term of this contract and result in changes to the form, structure, size and shape of local government in Hertfordshire, they are a known risk to the Council within the meaning of paragraph 6, Schedule 8 of the Procurement Act 2023 (Act) in that the reforms could jeopardise the satisfactory performance of the contract but because the nature and extent of the reforms are presently unknown, it is not possible to address the risks in the contract. If these risks materialise, the contract may need to be modified under paragraph 5 of Schedule 8 of the Act. Such modification could include, but not be limited to, the need to replace the contracting authority with a successor public authority and/or vary the structure, scope, nature and/or geographical location/boundary within which the contract is delivered." }, "language": "en" }