---
title: "Multi-Functional Devices"
ocid: "ocds-h6vhtk-06f0ca"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f0ca"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f0ca.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f0ca.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "The Police and Crime Commissioner for Surrey"
published: "2026-09-03"
---

# Multi-Functional Devices

Buyer: The Police and Crime Commissioner for Surrey  
Current stage: Award  
OCID: ocds-h6vhtk-06f0ca

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06f0ca.json)

## Summary

The Police and Crime Commissioner for Surrey procured the lease of multi-functional devices across the Surrey estate. The requirement covers printers and plotters, with delivery across Surrey. The equipment supports document production for the commissioner’s estate, and the procurement is associated with public order and safety administration. The arrangement also relates to existing MyQ print management software, which may be retained if the requirement is extended or refreshed. This is a goods procurement for organisations supplying, leasing or supporting multi-functional printing equipment, including providers able to manage estates of devices rather than isolated office hardware. The selected supplier is based in Reading and is a large organisation specialising in document solutions.

The procurement has been awarded. The Police and Crime Commissioner for Surrey used a limited direct-award procedure under a framework, without publishing a prior call for competition. The stated reason was the cost of change and the resources needed to implement a new supplier. The requirement was evaluated on price. The award was made to KYOCERA DOCUMENT SOLUTIONS (U.K.) LIMITED on 3 September 2026, and the contract is active. Its value is £109,801.97. The contract was signed on 3 September 2026. The procurement included an option for a further direct award at call-off expiry, potentially retaining MyQ print management software and refreshing hardware where appropriate over a newly agreed term. The single lot is recorded as cancelled, although the award and contract are active.

This procurement indicates established demand from Surrey’s policing estate for managed multi-functional device provision, rather than a one-off equipment purchase. A credible competitor for a future requirement would need to supply or lease printers and plotters across multiple sites, support day-to-day device operation, and manage the practical transition of an existing estate. Experience with print management software, particularly MyQ or comparable systems, would be relevant where continuity and hardware refresh are required. Suppliers would also need to demonstrate that they can provide a stable service at the scale of a public-sector estate, with sufficient implementation resources to avoid disruption. The direct-award rationale shows that reducing change costs and implementation effort was important, so transition planning and compatibility would be commercially significant alongside price.

## Notice

Lease of Multi-Functional Devices across the Surrey estate

### Lot Information

Lot 1

Direct Award for Lease of Multi-Functional Devices across the Surrey estate.

Options: At the call off expiry date, there maybe an option to direct award, retaining the existing MyQ print management software and refresh the hardware where appropriate, over a new agreed term.

### Procurement Information

Direct award under a framework due to cost of change and resource to be able to implement a new supplier.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/083257-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £109,801 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The Police and Crime Commissioner for Surrey |
| Locality | GUILDFORD |
| Postcode area | Guildford |
| Postcode | GU3 1YJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Stoke |
| Westminster constituency | Guildford |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Kyocera Document Solutions (UK) Limited |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30232100 - Printers and plotters

## Release History

- 3 Sep 2026 at 08:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/083257-2026

## Notice URLs

- https://www.surrey.police.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f0ca. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f0ca.json.