---
title: "IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums"
ocid: "ocds-h6vhtk-06f0fa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f0fa"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f0fa.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f0fa.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Imperial War Museums"
published: "2026-09-03"
---

# IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

Buyer: Imperial War Museums  
Current stage: Tender  
OCID: ocds-h6vhtk-06f0fa

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## Summary

Imperial War Museums is procuring a personnel screening service for Disclosure and Barring Service checks. The requirement covers a secure online solution for candidate registration, data capture, identity verification, right to work checks, candidate communications, secure hosting, information retention and deletion, and reporting to the museum. It must support basic and enhanced DBS screening, candidate submission of identification documents, international checks for people who have lived, worked or studied outside the UK, and share-code checks for eligible international passports outside the UK and Ireland. The service will be delivered across the United Kingdom. The procurement is categorised as personnel and recruitment assessment services, including assessment centre services.

The process reached tender: Imperial War Museums invited offers through a below-threshold open competition. It has one lot. Questions could be submitted by 25 September 2026 at 4:00pm, and offers were due by 5 October 2026 at 12:00pm. The contract period is 1 January 2027 to 31 December 2030, with an extension available at the museum’s discretion until 31 December 2031. The estimated value is £88,750 excluding VAT, or £106,500 including VAT, including the extension. Evaluation is based on cost and pricing at 30%, contract management and account support at 20%, data protection and information security at 20%, service capability and coverage at 15%, and user experience and performance management at 15%.

This opportunity suits suppliers of DBS screening, employment vetting, recruitment assessment or related personnel compliance services, including small and medium-sized enterprises. Strong candidates will be able to provide and operate a secure online platform that manages the full screening journey, from registration and identity-document upload through to reporting. They will need capability in basic and enhanced DBS checks, identity verification, right to work processes delivered with an appropriate third-party partner, and international screening, including relevant passport share-code checks. The evaluation gives substantial weight to data protection and information security, contract and account management, service coverage, user experience and performance management, so suppliers should be equipped to demonstrate reliable operational support, accessible candidate processes and effective information governance.

## Notice

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 3D3J9AG76Q For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./3D3J9AG76Q To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3D3J9AG76Q

### Lot Information

Lot 1

Renewal: Extension offers will be made at the Client's discretion.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/083334-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Sep 2026 |
| Submission deadline | 5 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Dec 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £88,750 |
| Lots value | £88,750 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Imperial War Museums |
| Locality | LONDON |
| Postcode area | South East London |
| Postcode | SE1 6HZ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI44 Lewisham and Southwark |
| Local authority | Southwark |
| Electoral ward | St George's |
| Westminster constituency | Bermondsey and Old Southwark |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79630000 - Personnel services except placement and supply services
- 79635000 - Assessment centre services for recruitment

## Release History

- 3 Sep 2026 at 10:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/083334-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/083334-2026
  3rd September 2026 - Tender notice on Find a Tender

## Notice URLs

- https://www.delta-esourcing.com/respond/3D3J9AG76Q
- https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./3D3J9AG76Q
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f0fa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f0fa.json.