{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06f122-2026-09-07T11:23:53+01:00", "date": "2026-09-07T11:23:53+01:00", "ocid": "ocds-h6vhtk-06f122", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PXRR-8771-PHVX", "name": "Foreign, Commonwealth and Development Office", "identifier": { "scheme": "GB-PPON", "id": "PXRR-8771-PHVX" }, "address": { "streetAddress": "King Charles Street", "locality": "London", "postalCode": "SW1A 2AH", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "name": "Regional Procurement Lead", "email": "southasia.procurement@fcdo.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-PPON-PXRR-8771-PHVX", "name": "Foreign, Commonwealth and Development Office" }, "tender": { "id": "CPH-13985-2027", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "PA23 UK4 - Tender notice Framework Agreement for Electrical Spares & Consumables Supplies to British High Commission in New Delhi", "description": "The British High Commission in New Delhi intends to conduct a competitive tender process to identify and empanel qualified suppliers (maximum 3 Suppliers) who are competent in supplying local (Indian) electrical spares and consumables. The Framework agreement will be signed with 3 top bidders with the rate card of the consumables in the agreement on the basis of the MAT Criteria. Contract manager will undertake a rapid/quick RFQ as per their requirement among the selected suppliers and order(s) will be placed to the most commercial advantageous bidder. The electrical spares and consumables are required to maintain the operations and maintenance within BHC of the premises and the on and off compound properties. The Regional Procurement Hub in New Delhi will use the Open Procedure route (under Procurement Act 2023) to competitively on board the suppliers, ensuring timely delivery, quality and service delivery continuation. The framework agreements will tentatively start on 1st December 2026 and will be valid for a period of 4 years in total. The rate card for the products will remain fixed for the initial 2 years period. Regional procurement hub will undertake a mid-term review of framework suppliers on their performance and commercial offers before the end of 2-year period. Commercials will be taken for 4 years at the time of tendering only. Supplier will be awarded based on their ability to meet requirements in the Most Advantageous Tender (MAT) basis. The Award Criteria will be split between technical and commercial factors, with 50% weighting to technical aspects and 50% for the Commercial.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "31680000", "description": "Electrical supplies and accessories" } ], "deliveryAddresses": [ { "region": "IN", "country": "IN", "countryName": "India" } ], "relatedLot": "1" } ], "value": { "amountGross": 906162, "amount": 767934, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "coveredBy": [ "GPA" ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 3, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "This Framework Agreement aims to consolidate requirements for these categories of services/works and improve spend and contract management for the FCDO. The Statement of Service Requirements (SoSR) will clearly define the required services, expected quality standards, and delivery timelines. Service providers will be required to adhere to agreed Service Level Agreements (SLAs) to ensure effective performance monitoring and oversight. Call-off assignments/work orders with an estimated value of up to PS3,000/month may be awarded directly to any supplier appointed to the framework. Assignments exceeding PS3,000 will be awarded through a mini-competition among the suppliers appointed to the framework. The Framework Agreement will be established as a Standalone Framework with a Fixed term of Four (4) years, commencing on 1 December 2026 (tentative). Suppliers will be selected on the basis of the Most Advantageous Tender (MAT). The award criteria will comprise both technical and commercial factors, with a weighting of 50% for technical evaluation and 50% for commercial evaluation." } }, "submissionMethodDetails": "Your tender must be submitted via the FCDO's e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 13985. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-07T17:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-09-21T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-11-02T23:59:59+00:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 906162, "amount": 767934, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Experience & Capability (Past Experience and Reputation)", "description": "a) Please provide complete details of your experience in supply of all types Electrical spares & consumable in any High Commission, Embassies, and Diplomatic mission, Government Sector or International Organisations of the last 3 years b) Please include names, address and contact person of the company, where possible share purchase order/ agreement/ relevant email correspondence for the type of service provided.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Methodology:", "description": "a) Please provide the approach and methodology of delivery schedule of the different parameter of the delivery as mentioned in the SOSR/Pricing Schedule o Within 8 Hours o Within 24-48 Hours o Within 48-72 Hours o Within 120 Hours o Within 360 Hours", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Certifications: (Warranty and Guarantee)", "description": "Please provide the authorised or dealership/distributorship letter of the brands specified in SOSR/Pricing Schedule for the supply of material", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Performance", "description": "a) What will be service level agreement or how do you deal with the escalations and complaints b) Please provide at least 3 level if your escalation matrix with contact details with their designation", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial Criteria", "description": "A full assessment of the total price breakdown for each of the item requested. Competitiveness of the Commercial offer in relation to the Market. Competitiveness of Rates and Overall Cost in relation to the market to demonstrate value for money. (Formats provide in ATT 3 - Pricing Schedule). Proposed rates and cost should remain valid for 6 months.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act" }, { "type": "technical", "description": "Please refer to documentation in Tender Pack." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-12-01T00:00:00+00:00", "endDate": "2030-11-30T23:59:59+00:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "083409-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/083409-2026", "datePublished": "2026-09-03T11:54:58+01:00", "format": "text/html" }, { "id": "084294-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/084294-2026", "datePublished": "2026-09-07T11:23:53+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-01-15T23:59:59+00:00" } ] }, "contractTerms": { "financialTerms": "Contractor will raise a monthly invoice for items delivered in the preceding month. No payments will be made against services provided in case it is not supported by a valid requisition. Authority ensures payment to contractor within 30 days of receipt of invoice. A soft copy of invoice must be sent to contract manager. All payments will be electronically transferred to bank account against the material and services delivered." }, "amendments": [ { "id": "084294-2026", "description": "Enquiry deadline has been post poned to 21/09/2026 Tender submission deadline has been changed 07/10/2026" } ] }, "language": "en" }