---
title: "Hybrid Mail"
ocid: "ocds-h6vhtk-06f150"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f150"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f150.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f150.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Rochford District Council"
published: "2026-09-03"
---

# Hybrid Mail

Buyer: Rochford District Council  
Current stage: Award  
OCID: ocds-h6vhtk-06f150

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f150)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06f150.json)

## Summary

Rochford District Council is procuring hybrid mail services: printing documents, preparing mail, delivering letters and supporting electronic mail software. The requirement combines digital and physical communications rather than a single postal or printing service. It is classified as a services contract and covers activity in the United Kingdom. Suppliers would need to provide an integrated service capable of receiving or handling electronic mail content, producing printed correspondence, and arranging postal delivery to recipients. This may suit managed print, transactional mail, hybrid mail, document production and postal fulfilment providers, particularly those able to link digital workflows with secure, reliable physical distribution. The buyer is Rochford District Council, a sub-central public authority.

The procurement has been awarded and the tender is complete. DATAGRAPHIC LIMITED was selected for the single lot. The contract was signed on 1 July 2026 and runs from 1 October 2026 to 30 September 2027. Its value is £43,660.08 excluding VAT, or £52,392.10 including VAT. Rochford District Council used a direct award below the applicable threshold without competition. The published information does not set out an evaluation scoring basis; the award therefore records the selected supplier and the completed outcome rather than a competitive tender assessment. The contract is active, as is the award. This is a relatively focused requirement for a defined hybrid mail service combining software, printing and postal delivery.

This award demonstrates that Rochford District Council buys an end-to-end hybrid mail capability, not isolated printing or ordinary courier services. A credible future competitor would need to show reliable production of council correspondence, integration between electronic workflows and print operations, and dependable letter delivery. Operational capacity should cover recurring transactional volumes, accurate address and document handling, quality control, data security and continuity of service. Experience delivering similar public-sector or regulated communications would strengthen a supplier’s position, especially where sensitive personal or service information is processed. Providers with established print-and-mail infrastructure, postal fulfilment arrangements and software integration capability are better placed than firms offering only one part of the chain. The selected SME also indicates that a specialist supplier can meet this requirement.

## Notice

Mail, service

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/083480-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Oct 2026 - 30 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £43,660 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Rochford District Council |
| Locality | 8 ROCHE CL |
| Postcode area | Southend-on-Sea |
| Postcode | SS4 1PX |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH37 Essex Thames Gateway |
| Local authority | Rochford |
| Electoral ward | Roche South |
| Westminster constituency | Southend East and Rochford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DATAGRAPHIC LIMITED |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48223000 - Electronic mail software package
- 64112000 - Postal services related to letters
- 64121100 - Mail delivery services
- 79810000 - Printing services

## Release History

- 3 Sep 2026 at 13:39 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/083480-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/083480-2026
  3rd September 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://datagraphic.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f150. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f150.json.