---
title: "Online Image Library"
ocid: "ocds-h6vhtk-06f198"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f198"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f198.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f198.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Royal Armouries Museum"
published: "2026-09-03"
---

# Online Image Library

Buyer: Royal Armouries Museum  
Current stage: Award  
OCID: ocds-h6vhtk-06f198

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f198)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06f198.json)

## Summary

Royal Armouries Museum, a central government public authority based in Leeds, procured services from a new online image library website provider. The requirement covers the operation and hosting of a web-based image library, supported by multimedia software and software licence management. The service is for the museum’s online image-library provision and is delivered for the Royal Armouries Museum in Leeds. The procurement was structured as one lot and concerns digital services rather than physical goods, construction or general IT support. It is relevant to website operators, digital asset and image-library platform providers, multimedia software specialists, and businesses able to manage software licensing and hosted online services for a public-sector museum.

The procurement has been completed and the contract was awarded to AETOPIA LIMITED, a Belfast-based small and medium-sized enterprise. The award is active and the contract was signed on 12 August 2026. The contract period runs from 15 August 2026 to 14 August 2029, with an option for the museum to extend it by 24 months, up to 14 August 2031. The contract value is £69,450 excluding VAT and £83,340 including VAT. It was a below-threshold procurement using a procedure described as “below threshold - unknown”. The award covered the single completed lot and included website operation and hosting, multimedia software, and licence management software.

This award demonstrates a defined requirement at the Royal Armouries Museum for an externally provided online image-library platform and associated hosted digital services. Suppliers preparing for a future requirement would need to show they can operate a reliable public-facing website, host and manage a substantial multimedia asset environment, and administer the software licences on which the service depends. Relevant capability includes digital asset or image-library platforms, multimedia content handling, web hosting, service continuity, security, maintenance and user support. A credible competitor would also benefit from experience delivering integrated software and website services to an organisation with public-facing collections, where dependable access, clear content management and long-term platform support are important.

## Notice

Procurement of new image library website provider

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/083599-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Below threshold - unknown |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 15 Aug 2026 - 14 Aug 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £69,450 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Royal Armouries Museum |
| Locality | LEEDS |
| Postcode area | Leeds |
| Postcode | LS10 1LT |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Hunslet & Riverside |
| Westminster constituency | Leeds South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AETOPIA LIMITED |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48218000 - License management software package
- 48520000 - Multimedia software package
- 72415000 - World wide web (www) site operation host services

## Release History

- 3 Sep 2026 at 16:04 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/083599-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/083599-2026
  3rd September 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://www.aetopia.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f198. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f198.json.