{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06f37e-2026-09-07T13:28:17+01:00", "date": "2026-09-07T13:28:17+01:00", "ocid": "ocds-h6vhtk-06f37e", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Josie Medforth", "email": "josie.medforth@phplaw.co.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultan" }, { "id": "GB-PPON-PTGV-4879-MXYD", "name": "Ivy Education Trust", "identifier": { "scheme": "GB-PPON", "id": "PTGV-4879-MXYD" }, "address": { "streetAddress": "Exeter Road", "locality": "Teignmouth", "postalCode": "TQ14 9HZ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Jon Lasker", "email": "jonathan.lasker@ivyeducationtrust.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://ivyeducationtrust.co.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PTGV-4879-MXYD", "name": "Ivy Education Trust" }, "planning": { "noEngagementNoticeRationale": "The justification is that the requirements are not complex, or niche, the Trust already understands what they want the service to deliver, and the market is known." }, "tender": { "id": "IET01.47", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Outsourced Catering Tender - Ivy Education Trust", "description": "The Trust is seeking a Contractor to provide a high-quality outsourced catering service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement.", "status": "active", "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "55524000", "description": "School catering services" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "value": { "amountGross": 6000000, "amount": 5000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "specialRegime": [ "lightTouch" ], "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108651&TID100113710&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-16T11:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-10-16T11:00:00+00:00" }, "awardPeriod": { "endDate": "2026-12-15T23:59:59Z" }, "lots": [ { "id": "LOT-0000", "status": "active", "value": { "amountGross": 6000000, "amount": 5000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality Questions", "description": "Set of Quality Questions 1 Catering service offer 2 Innovation 3 Meal Uptake 4 Weekly Menu Offer 5 Menu Planning and Development 6 Food Supply Chain 7 Allergy Management 8 Contractor staff 9 Contract Management 10 Complaint Management 11 Contract Mobilisation and Risk Management 12.1 Sustainability - Organisational Net Zero Strategy 12.2 Sustainability - Food miles and carbon footprint 12.3 Sustainability - Energy use in production", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial Model", "description": "Commercial Model - The model shows that the service will operate at net zero cost to the Academy Trust. The Trust is not required to provide any subsidy. - Pass/Fail Requirement Further set of Cost Written Questions in response to the Commercial Model Submitted: 2 Overall Structure and Clarity 3 Commercial Viability 4 Free School Meal Equity of Access 5 Paid Pupil and Menu Item Pricing & Uptake 6 Labour Model 7 Risk Management", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Financial Capacity Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. Please refer to Appendix A of Document 1 Instructions & Information for the financial assessment process. Insurance requirements to be in place for the start of the Contract: Minimum employer's liability insurance: PS10 million. Minimum public liability insurance: PS5 million. Minimum professional indemnity insurance: PS1 million. Minimum Product liability Insurance: PS2m" }, { "type": "technical", "description": "To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity in delivering a managed catering service in a multi-site environment across a geographical area. Tenderers must provide a minimum of two and a maximum of three examples of contracts delivered within the last three years which demonstrate experience relevant to the requirement. Where a Tenderer cannot provide a relevant contract example, or cannot provide the requested number of examples, alternative evidence demonstrating equivalent technical capability may be submitted and will be assessed by the Authority." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00Z", "endDate": "2030-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Two further 1 year extensions - (3+1+1)" }, "hasOptions": true, "options": { "description": "Further schools may be added that join the Trust" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "084410-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/084410-2026", "datePublished": "2026-09-07T13:28:17+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2032-01-01T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "One Trustinvoice per month, Invoicing for UIFSM & FSM based on actual meals taken, broken down by school" }, "riskDetails": "1. Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non-compliance with the tender specification or compliance requirement" }, "language": "en" }