{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06f3f1-2026-09-07T17:01:38+01:00", "date": "2026-09-07T17:01:38+01:00", "ocid": "ocds-h6vhtk-06f3f1", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PZDG-2995-QQMD", "name": "Staffordshire County Council", "identifier": { "scheme": "GB-PPON", "id": "PZDG-2995-QQMD" }, "address": { "streetAddress": "1 Staffordshire Place, Tipping Street,", "locality": "Stafford", "postalCode": "ST16 2DH", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "michelle.davies@staffordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.staffordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PZDG-2995-QQMD", "name": "Staffordshire County Council" }, "tender": { "id": "IA3965", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Emergency Lighting Inspection, Testing and Maintenance Services", "description": "The purpose is to provide annual Planned Inspection and Testing of maintained and non-maintained luminaires, illuminated escape signage and associated battery systems where present. The Contract comprises Planned Inspection and Testing of emergency lighting systems and Responsive Fault Attendance for reported faults and system failures. The Contract does not include guaranteed remedial works, installations, system upgrades or replacement equipment. A 24/7 callout facility will be required to deliver responsive fault activities. The Contract is to enable the inspection and testing of Staffordshire County Council's (SCC's) Corporate properties and Local Education Authority (LEA) Maintained Schools. Additionally, the Contract Managing Agent may use the Contract for some or all its customers' 200+ Academy, Fire Service and other properties. There are presently approximately 471 properties under contract, which are anticipated to be transferred to this agreement. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. Please note: The Council is awarding a single supplier Framework", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "31518200", "description": "Emergency lighting equipment" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Number of stages - This competitive flexible procedure will be conducted in two (2) stages. The two (2) stages are described in more detail below. Stage 1 Invitation to participate: Tenders are being invited publicly via: (a) The Central Digital Platform / Find a Tender Service ('FTS') www.gov.uk/find-tender (b) Councils' eProcurement system https://supplierlive.proactisp2p.com/Account/Login Following evaluation, a shortlist of suppliers will proceed to the Invitation to Tender (ITT) stage. The shortlist will consist of the five (5) highest scoring submissions. The Authority reserves the right to take through additional supplier(s) where 2 or more tie in scoring when in the last position. Stage 2 Invitation To Tender (ITT): The short-listed suppliers will complete the ITT Documents, and the Authority will award one supplier." }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "participationFees": [ { "id": "ocds-h6vhtk-06f3f1", "type": [ "win" ], "relativeValue": { "proportion": 0.003, "monetaryValue": "award" }, "description": "Please review the Framework Agreement, clause 12." } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1, "method": "withoutReopeningCompetition", "type": "open", "buyerCategories": "Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council, East Staffordshire Borough Council, Tamworth Borough Council and Lichfield District Council may call off from the Framework once awarded. Please also refer to Description of risks to contract performance re Local Government Re-organisation.", "description": "Direct Award as this will be a single supplier Framework." } }, "submissionMethodDetails": "The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'. https://supplierlive.proactisp2p.com All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-10-06T12:00:00+01:00", "enquiryPeriod": { "endDate": "2026-10-01T23:59:00+01:00" }, "awardPeriod": { "endDate": "2027-02-05T23:59:59Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Case Study One", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Case Study Two", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "technical", "description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework: 1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/# 2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service. Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas Note 2 - where brand names are mentioned, the Authority will consider equivalents Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier by the end of standstill period. Competency requirements: - All Engineers intending to deliver this contract must demonstrate the attendance and successful completion of a recognised course for emergency light maintenance provided by a nationally recognised organisation. Examples of such courses include: o The NICEIC's Emergency Lighting Systems' Design and Maintenance. o City & Guilds TS4U Emergency Lighting Course. o Proactive Technical Training's Emergency Lighting. - All Engineers intending to carry out remedial works, including the replacement of emergency lights and their associated components, must demonstrate: o The attendance and successful completion of a safe isolation course. o The attendance and successful completion of City & Guilds 2382 - Requirements for electrical installations (currently 18th edition). o Formal competencies for the work of which they carry out. - All Engineers intending to deliver this contract must have undertaken asbestos awareness training within the past 12 months accredited by the UK Asbestos Training Association (UKATA), Independent Asbestos Training Providers (IATP) or equivalent. This training must be continuous, with a valid certificate maintained at all times within a 12 month period. - All Engineers intending to deliver this contract must evidence training for working at heights within the past 5 years. - Any personnel operating specific access equipment must evidence training for that type of equipment- such as ladders, podium steps, scaffold towers, Mobile elevating work platforms (MEWPs) or any other specialist access equipment - within the past 5 years. Any personnel utilised on this contract must have an Enhanced DBS check" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2027-05-01T00:00:00+01:00", "endDate": "2029-04-30T23:59:59+01:00", "maxExtentDate": "2031-04-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years to extend to 30th April 2030 and 30th April 2031" } } ], "lotDetails": { "noLotsDivisionRationale": "However, the Council would like to award one supplier to cover the county." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-22072", "documentType": "biddingDocuments", "description": "SCC eTendering Portal User Guide", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-22072", "format": "application/pdf" }, { "id": "084613-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/084613-2026", "datePublished": "2026-09-07T17:01:38+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-08-01T23:59:59+01:00" } ] }, "riskDetails": "Local Government Re-organisation 1) On 16 July 2026, the Secretary of State confirmed the reorganisation of local government in Staffordshire and Stoke-on-Trent into two new unitary authorities comprising: (i) a North Staffordshire Unitary Authority covering Newcastle-under-Lyme, Stoke-on-Trent and Staffordshire Moorlands; and (ii) a South Staffordshire Unitary Authority covering Stafford, East Staffordshire, Cannock Chase, Lichfield, Tamworth and South Staffordshire; 2) the existing county, city, district and borough councils within Staffordshire and Stoke-on-Trent are expected to be abolished and replaced by the new unitary authorities with effect from the relevant vesting date established by law, currently anticipated to be April 2028; 3) secondary legislation and transitional arrangements will be implemented by Government to give effect to the reorganisation; and 4) this Agreement may require transfer, assignment, novation or variation to give effect to the local government reorganisation and any statutory requirements arising from it. Transfer, Assignment or Novation The Provider consents to the transfer, assignment, novation or vesting of this Agreement (in whole or in part), whether by operation of law or otherwise, to any successor authority, shadow authority or replacement authority established as part of the local government reorganisation. Such transfer, assignment, novation or vesting shall not constitute a breach of this Agreement and shall not entitle the Provider to any compensation, adjustment, loss of profit, loss of opportunity or other financial remedy. Continuity of Services The Provider shall ensure uninterrupted performance of the Services throughout the implementation of the local government reorganisation and shall cooperate with the Council, any shadow authority and any successor authority to ensure a smooth transition of service delivery. TUPE Where applicable, the Parties acknowledge that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply as a consequence of the local government reorganisation and shall comply with their respective obligations under TUPE. Co-operation and Transition The Provider shall co-operate fully with the Council, any shadow authority and any successor authority in connection with the implementation of the local government reorganisation, including: - providing information reasonably requested - attending transition and mobilisation meetings - executing all documents reasonably required to effect any transfer, assignment, novation or statutory vesting of this Agreement; and - supporting any service transition activities at no additional cost to the Council unless expressly agreed otherwise in writing. A Information Sharing The Provider shall provide to the Council, any shadow authority and/or any successor authority such information, records and documentation relating to this Agreement and the Services as may be reasonably requested for the purposes of planning, implementing or operating local government reorganisation, including information required for service continuity, contract management, financial planning, audit, governance, statutory compliance and transition arrangements. The Parties shall ensure that any disclosure of information under this clause is carried out in compliance with Applicable Law, including Data Protection Legislation and obligations of confidentiality under this Agreement. Any information shared pursuant to this clause shall be used solely for purposes connected with the local government reorganisation and the management, transfer or continuation of the Services. Variations The Parties may agree such amendments to this Agreement as are reasonably necessary to: a) reflect the identity of a successor authority; b) implement statutory requirements arising from the local government reorganisation; or c) facilitate the continued delivery of the Services following the local government reorganisation. No such amendment shall, of itself, entitle the Provider to any additional payment or compensation unless expressly agreed by the Parties in writing. Termination following Local Government Reorganisation a) The Council or any successor authority may terminate this Agreement in whole or in part in accordance with Clause 25 (Break Clause) where local government reorganisation results in a material change to service delivery requirements, funding arrangements or operational requirements. b) The Provider shall not be entitled to compensation, loss of profit or additional payment arising from termination under this clause, save for undisputed charges properly due for Services delivered up to the effective date of termination." }, "language": "en" }