---
title: "Canvassing and Electoral Registration Printing"
ocid: "ocds-h6vhtk-06f43f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f43f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f43f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f43f.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Pembrokeshire County Council"
published: "2026-09-08"
---

# Canvassing and Electoral Registration Printing

Buyer: Pembrokeshire County Council  
Current stage: Tender  
OCID: ocds-h6vhtk-06f43f

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## Summary

Pembrokeshire County Council is procuring electoral registration and canvassing print services for its Electoral Registration Officer. The requirement covers the production of canvass forms, invitation-to-register forms, personal identifier refresher and reapplication forms, household notification letters, communications relating to automatic voter registration and associated printed materials. This is a public-sector printing and related services contract, classified under CPV 79800000. Delivery is for Pembrokeshire County Council in Pembrokeshire, Wales. The work is suited to a print supplier able to produce varied electoral and registration materials accurately, consistently and at scale, with distribution arrangements covering the council’s requirements. The contract also places importance on Welsh-language provision, design quality, checking processes and service delivery.

The procurement has reached tender: Pembrokeshire County Council invited suppliers to submit offers through an open procedure. Enquiries had to be submitted by 5 October 2026 at 12:00, and tenders by 9 October 2026 at 14:00. The council’s award decision was due by 23 October 2026. The contract is scheduled to run from 16 November 2026 to 15 November 2029, with one possible 12-month renewal extending the maximum period to 15 November 2030. The estimated value is £275,000 excluding VAT, or £330,000 including VAT. There is one lot. Evaluation gives 40% to total pricing and 60% to quality: service delivery 15%, quality checking 10%, and design, capacity, business continuity, Welsh language and distribution 7% each.

This opportunity suits commercial printers and print-management businesses with experience delivering high-volume, time-sensitive public information materials. Suppliers should be able to handle multiple form and letter formats, maintain strong quality-control processes, and demonstrate reliable service delivery from design through production and distribution. Capacity is explicitly evaluated, so bidders should be able to evidence sufficient production and fulfilment resources for electoral registration work. Business continuity planning is also assessed, favouring suppliers with credible arrangements for maintaining service during disruption. Welsh-language capability is a scored requirement, making bilingual production or access to suitable language resources commercially relevant. The council states that the lot is suitable for small and medium-sized enterprises, and distribution capability is important alongside design, print accuracy and dependable operational performance.

## Notice

The Electoral Registration Officer (ERO) of Pembrokeshire County Council (PCC) is undertaking an exercise for the procurement of electoral registration print materials including Canvass forms, invitation to register forms, PI refresher and reapplication forms, household notification letters, communications in relation to automatic voter registration and associated printing

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/084752-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Sep 2026 |
| Submission deadline | 9 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 16 Nov 2026 - 15 Nov 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £275,000 |
| Lots value | £275,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Pembrokeshire County Council |
| Locality | PEMBROKESHIRE |
| Postcode area | Swansea |
| Postcode | SA61 1TP |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Pembrokeshire |
| Electoral ward | Haverfordwest: Castle |
| Westminster constituency | Mid and South Pembrokeshire |
| Delivery location | TLL14 South West Wales |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79800000 - Printing and related services

## Release History

- 8 Sep 2026 at 10:34 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/084752-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/084752-2026
  8th September 2026 - Tender notice on Find a Tender

## Notice URLs

- https://etenderwales.ukp.app.jaggaer.com/home.html
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f43f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f43f.json.