---
title: "Provision of Process Serving"
ocid: "ocds-h6vhtk-06f4b8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f4b8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f4b8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f4b8.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Caerphilly County Borough Council"
published: "2026-09-08"
---

# Provision of Process Serving

Buyer: Caerphilly County Borough Council  
Current stage: Planning  
OCID: ocds-h6vhtk-06f4b8

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## Summary

Caerphilly County Borough Council is preparing to procure process serving services. The service will support statutory and court proceedings, particularly Public Law Outline matters and care proceedings. Providers will need to serve documents promptly and produce evidence of service that meets court requirements. The work also involves safeguarding, information governance and legal compliance. The council is seeking to understand available service capabilities, delivery models and potential innovations before starting a formal procurement. This is a legal services requirement for the council and is intended to support time-critical activity connected with public law and care cases. The future service will be delivered for Caerphilly County Borough Council, with the detailed service specification to be set out when the formal procurement is launched.

This procurement is at the planning and preliminary market engagement stage; it is not yet an invitation to tender. Providers interested in contributing to the engagement are asked to email the council’s procurement inbox by 16:00 on 22 September 2026. The council may hold a supplier engagement event for interested providers. The engagement milestone is scheduled to conclude on 2 October 2026, with a future notice currently expected on 7 October 2026. The council intends the contract to start on 1 December 2026 for four years, with an option to extend by up to two further years. The estimated value is £50,000 excluding VAT, or £60,000 including VAT. The requirement is a below-threshold light-touch services procurement and is planned as one lot.

This will suit specialist process serving providers able to support public-sector legal and safeguarding work, including service of documents connected with court and Public Law Outline proceedings. Businesses should be prepared to demonstrate reliable, time-critical delivery and the ability to produce court-compliant evidence that can withstand scrutiny in statutory or care proceedings. Strong information governance, safeguarding arrangements and understanding of relevant legal requirements are likely to be important when the formal specification is issued. The council is actively seeking views on current market capability, alternative delivery models and emerging innovations, so experienced providers can help shape the future requirement during engagement. The procurement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, making it relevant to smaller specialist firms as well as larger legal support providers.

## Notice

Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Process Serving. he Council relies on process serving services to support statutory and court proceedings, primarily in relation to Public Law Outline (PLO) matters and care proceedings. These services are time-critical and require providers to deliver court-compliant evidence of service whilst ensuring compliance with safeguarding, information governance and legal requirements. The Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Council is therefore looking to procure a Process Serving service.

### Planning Information

The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the Provision of Process Serving.
To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council**
All requests must be received by 16:00 hours Tuesday 22 September 2026 to the procurement inbox.
This notice is to commence market engagement prior to going to tender to understand services available to the Council.
Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents.
The Council reserves the right to hold a supplier engagement event and will invite interested parties who register an interest to procurement@caerphilly.gov.uk
It is intended that the contract will commence on 01 December 2026 for a period of four (4) years with the option to extend for up to a further period of two (2) years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/084963-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | 7 Oct 2026 |
| Award date | Not specified |
| Contract period | 1 Dec 2026 - 30 Nov 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Caerphilly County Borough Council |
| Locality | HENGOED |
| Postcode area | Cardiff |
| Postcode | CF82 7PG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79100000 - Legal services

## Release History

- 8 Sep 2026 at 14:45 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/084963-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/084963-2026
  8th September 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.caerphilly.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f4b8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f4b8.json.