---
title: "IT2357 Replacement of Axiell CALM to new Collections Management System"
ocid: "ocds-h6vhtk-06f53f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f53f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f53f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f53f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Wiltshire Council"
published: "2026-09-10"
---

# IT2357 Replacement of Axiell CALM to new Collections Management System

Buyer: Wiltshire Council  
Current stage: Award  
OCID: ocds-h6vhtk-06f53f

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f53f)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06f53f.json)

## Summary

Wiltshire Council procured a replacement collections management system for its archive service. The requirement is to replace Axiell CALM, which is due to cease operating at the end of 2027, with a new system that supports archive collections information in line with national and legal standards. The system must meet professional requirements and help the Council retain its status as an accredited archive service. This is an IT services requirement covering software-related support and associated implementation or consultancy. The buying organisation is Wiltshire Council, and the service is for its archive collections operation in Wiltshire, within the UK. The procurement was arranged as a single requirement rather than separate service packages.

The procurement is complete and has been awarded through a below-threshold tender; the published procurement method details describe the method as unknown. METADATIS LTD was awarded the contract on 1 September 2026, and the contract was signed on 9 September 2026. The contract runs from 10 September 2026 to 30 March 2033, with an option, at the Council’s discretion, to extend by up to two further years, giving a maximum end date of 30 March 2035. Its value is £51,840 excluding VAT, or £64,800 including VAT. There is one lot, covering the complete replacement collections management system requirement. The award is below the relevant threshold and the contract is active.

This award shows established demand from Wiltshire Council for a long-term archive collections management system rather than a short software purchase. Suppliers best placed for comparable work would understand collections management and archival information, and be able to provide a system that conforms to national and legal standards for archive collections. Credibility would also depend on meeting professional archive-service requirements and supporting the operational needs of an accredited archive service. Relevant capability may include replacing an incumbent system, protecting or migrating existing collections information, configuring a new platform, and providing dependable software support over a multi-year public-sector contract. The requirement is suited to an IT services provider with archive-sector knowledge, implementation capacity and experience supporting systems through a substantial contract term.

## Notice

Replacement of Axiell CALM to new Collections Management System Our current collections management system will cease to exist at the end of 2027. We need to procure a new system for archives collections to conform to national and legal standards for archive collections information and retain our status as an accredited archive service. For this we require a new CMS which will meet professional requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/085713-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Below threshold - unknown |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Sep 2026 |
| Contract period | 10 Sep 2026 - 30 Mar 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £51,840 |
| Contracts value | £51,840 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Wiltshire Council |
| Locality | TROWBRIDGE |
| Postcode area | Bath |
| Postcode | BA14 8JN |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK72 Wiltshire |
| Local authority | Wiltshire |
| Electoral ward | Trowbridge Central |
| Westminster constituency | South West Wiltshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Metadatis Ltd |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 10 Sep 2026 at 10:35 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/085713-2026
- 9 Sep 2026 at 10:11 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/085221-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/085713-2026
  10th September 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/085221-2026
  9th September 2026 - Contract award notice on Find a Tender

## Notice URLs

- http://www.wiltshire.gov.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f53f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f53f.json.