--- title: "Learning Management System and Associated Services" ocid: "ocds-h6vhtk-06f608" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f608" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f608.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f608.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Fairhive Homes Ltd." published: "2026-09-09" --- # Learning Management System and Associated Services Buyer: Fairhive Homes Ltd. Current stage: Planning OCID: ocds-h6vhtk-06f608 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f608) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06f608.json) ## Summary Fairhive Homes Limited intends to procure a hosted Learning Management System and associated services. The requirement covers software and e-learning services, including supply, configuration, implementation, data migration, testing, user acceptance, go-live support and hypercare. The system will manage learning pathways, compliance training, certification, reporting, dashboards, user administration, workflows, notifications and branding. It must support SCORM 1.2/2004 content, accessibility, mobile use and manager and learner functions. Required integrations include Microsoft Entra ID single sign-on and user provisioning, Microsoft Teams and Outlook calendars, plus the wider Fairhive systems environment. The supplier will provide training, hosting, storage, backups, disaster recovery, service desk support, maintenance, service levels, account management, reporting and continuous improvement. Delivery covers England across the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West. This procurement is at the planning stage: Fairhive has announced its intention to buy, but this record is not an invitation to tender. The planned approach is a below-threshold open competition for a single supplier. The buyer’s indicative date for the next notice is 14 September 2026, and the procurement is expected to run to 5 October 2026. The anticipated contract period is 15 February 2027 to 14 February 2029, with a possible renewal extending the maximum period to 14 February 2031. The estimated value is £125,000 excluding VAT and £150,000 including VAT. One planned lot is suitable for SMEs. Fairhive expects to assess the optimum combination of quality, measurable social value and price, with emphasis on functional capability, integration, security, implementation and support. This will suit an LMS provider able to deliver a complete hosted platform rather than software alone, with implementation, configuration, migration, training and long-term support capability. Relevant experience in housing, public services or another regulated environment will be important, alongside demonstrable compliance with ISO 27001, Cyber Essentials Plus and UK GDPR. Suppliers should be able to provide secure UK hosting arrangements, resilience, disaster recovery, business continuity and incident management. Strong Microsoft 365, Teams, Outlook and Entra ID integration expertise will be relevant, as will SCORM, accessibility, mobile learning, compliance reporting and workflow automation. The buyer is also looking for mature service desk, service-level, account-management and continuous-improvement arrangements. Evidence of measurable social value, sustainability, digital inclusion, community investment, skills and employment support, and supplier diversity will strengthen a future response. ## Notice Fairhive Homes Limited intends to procure a contract for the supply, implementation, configuration, support, maintenance and continuous improvement of a Learning Management System. The procurement is intended to support Fairhive's requirement for an LMS platform that enables effective learning management, compliance training, reporting, user administration and integration with Fairhive's wider systems environment. The RFQ states that Fairhive wishes to appoint a single supplier to provide, implement, configure, support and maintain the LMS in accordance with the specification. The requirement is expected to include: 1. Supply of a hosted Learning Management System platform. 2. Configuration of workflows, roles, permissions, learning pathways, dashboards, notifications and branding. 3. Implementation support, including mobilisation, discovery, implementation planning, testing, user acceptance testing, go-live support and hypercare. 4. Data migration support, including extraction support, mapping, cleansing support, migration, reconciliation and validation. 5. Microsoft Entra ID Single Sign-On and user provisioning integration. 6. Microsoft 365 integrations, including Microsoft Teams and Outlook calendar integration. 7. Administrator, manager and end-user training, including materials and train-the-trainer or digital resources. 8. Initial content and SCORM set-up, including upload, configuration and validation of SCORM 1.2/2004 and other agreed content. 9. Ongoing hosting, storage, backups, disaster recovery, support, service levels, maintenance, updates, escalation and account management. 10. Reporting, dashboards and scheduled reporting. Suppliers will be expected to demonstrate: 1. Relevant experience implementing and supporting Learning Management Systems for a housing association, public sector organisation or similarly regulated environment. 2. A functional solution that supports learning pathways, compliance training management, reporting and dashboards, certification, SCORM compliance, accessibility, mobile functionality, workflow automation, manager functionality, learner experience and Microsoft 365 integration. 3. A clear implementation, data migration and training methodology, including project mobilisation, configuration, testing, user acceptance testing, data migration, training, go-live support and hypercare. 4. Robust information security, compliance and business continuity arrangements, including ISO27001, Cyber Essentials Plus, UK GDPR compliance, data hosting, resilience, disaster recovery, business continuity and incident management. 5. Effective support, service desk, account management, service level, escalation, reporting, quarterly review, product roadmap and continuous improvement arrangements. 6. Measurable social value and sustainability commitments, including community investment, skills and employment support, carbon reduction, digital inclusion, volunteering, equality, diversity and inclusion, supplier diversity and wider environmental sustainability initiatives. Fairhive intends to use the procurement documentation and evaluation process to assess the optimum combination of quality, social value and price. The RFQ defines Most Advantageous Tender as the tender offering the optimum combination of quality, social value and price in accordance with the evaluation methodology. Particular emphasis is expected to be placed on: 1. Functional LMS capability and user experience. 2. Compliance training management and reporting. 3. Data security, UK GDPR compliance and hosting arrangements. 4. Microsoft 365 and Microsoft Entra ID integration. 5. Implementation, data migration and training support. 6. Service desk, support, service levels and account management. 7. Social value, sustainability and measurable community benefits. ### Lot Information Lot 1 Renewal: As per the provisions in the agreement ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/085565-2026 | | Notice type | UK3 - Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Sep 2026 | | Submission deadline | Not specified | | Future notice date | 14 Sep 2026 | | Award date | Not specified | | Contract period | 15 Feb 2027 - 14 Feb 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £125,000 | | Lots value | £125,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Fairhive Homes Ltd. | | Locality | AYLESBURY | | Postcode area | Hemel Hempstead | | Postcode | HP20 2NJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ13 Buckinghamshire | | Local authority | Buckinghamshire | | Electoral ward | Aylesbury North | | Westminster constituency | Aylesbury | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 80 - Education and training services ### Codes - 48000000 - Software package and information systems - 80420000 - E-learning services ## Release History - 9 Sep 2026 at 17:22 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/085565-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/085565-2026 9th September 2026 - Planned procurement notice on Find a Tender ## Notice URLs - http://altairltd.co.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f608. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f608.json.