{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06f65e-2026-09-10T10:22:52+01:00", "date": "2026-09-10T10:22:52+01:00", "ocid": "ocds-h6vhtk-06f65e", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PXLG-3144-TYMJ", "name": "Torbay Council", "identifier": { "scheme": "GB-PPON", "id": "PXLG-3144-TYMJ" }, "address": { "streetAddress": "Town Hall", "locality": "Torquay", "postalCode": "TQ1 3DR", "country": "GB", "countryName": "United Kingdom", "region": "UKK42" }, "contactPoint": { "name": "Clare Farquhar", "email": "clare.farquhar@torbay.gov.uk", "telephone": "+44 1803208514" }, "roles": [ "buyer" ], "details": { "url": "http://www.torbay.gov.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PXLG-3144-TYMJ", "name": "Torbay Council" }, "planning": { "noEngagementNoticeRationale": "None undertaken" }, "tender": { "id": "COM26142", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "COM26142 Temporary Accommodation and Hostel Cleaning", "description": "This tender is for the provision of Cleaning Services at specific sites for the Hostel, Temporary Accommodation and Torbay Council Owned Permanent Accommodation within Torbay Council boundaries, predominantly in Torquay and Paignton. The site list may also be extended or reduced to include or exclude different locations during the contract period. The successful Supplier(s) is expected to carry out the duties as stated in the Part 2 Specification and any ad-hoc requirements to a very high standard. The tender is being split into two lots: Lot 1 - Temporary Accommodation Lot 2 - Hostel", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90911100", "description": "Accommodation cleaning services" } ], "deliveryAddresses": [ { "region": "UKK42", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "90911100", "description": "Accommodation cleaning services" } ], "deliveryAddresses": [ { "region": "UKK42", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 468000, "amount": 390000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk - reference DN828936 In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-08T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-09-24T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-11-16T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "Lot 1 Temporary Accommodation", "description": "Torbay Council currently has 49 temporary accommodation properties, which are located in Torquay, Paignton and Brixham. There are 45 self-contained properties and 4 HMO's (House in Multiple Occupancy). The Temporary accommodation properties will require void cleaning (flipping), before a new tenant(s) move in. This is a specialist cleaning service that is required for the vacated properties. The HMO properties require regular cleaning of the communal areas and void cleaning of the bedrooms once a tenant has moved out.", "status": "active", "value": { "amountGross": 360000, "amount": 300000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Method Statements", "description": "Quality for service and contract delivery. There are 6 method statements in total which add up to the percentage weighting", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Social Value assessment. The social value assessment for Lot 1 is a combination of a qualitative assessment and quantitative assessment. Further information can be found in Part 6 Social Value Requirement and Part 8 Social Value Calculator.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "The total estimated annual cost of the service", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information." }, { "type": "technical", "description": "Relevant Experience and Contract Examples Health and Safety Modern Slavery Relevant policies, procedures and accreditations required to deliver the contract Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-12-01T00:00:00+00:00", "endDate": "2028-11-30T23:59:59+00:00", "maxExtentDate": "2029-11-30T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "1 x 12m extension" }, "hasOptions": true, "options": { "description": "Routine services to be provided at a new site(s), not included in the original contract Services decreased from a site(s) The Authority requesting changes in the level of services required, and/or in the way services are provided and the site specific instructions Statutory minimum wage increases" } }, { "id": "2", "title": "Lot 2 Hostel", "description": "The Hostel is located in Torquay and compromises of 28 bedrooms (of which, 26 of those bedrooms have en-suite shower rooms) and communal areas. The communal areas required to be cleaned fortnightly, and void cleans will be required once a bedroom has become vacant.", "status": "active", "value": { "amountGross": 108000, "amount": 90000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Method Statements", "description": "Quality for service and contract delivery. There are 7 method statements in total which add up to the percentage weighting.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "description": "Social Value assessment. The social value assessment for Lot 1 is a combination of a qualitative assessment and quantitative assessment. Further information can be found in Part 6 Social Value Requirement and Part 8 Social Value Calculator.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Total estimated Annual Contract value", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information." }, { "type": "technical", "description": "Relevant Experience and Contract Examples Health and Safety Modern Slavery Relevant policies, procedures and accreditations required to deliver the contract Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-12-01T00:00:00+00:00", "endDate": "2028-11-30T23:59:59+00:00", "maxExtentDate": "2029-11-30T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "1 x 12m optional extension" }, "hasOptions": true, "options": { "description": "Services to be provided at a new site(s), not included in the original contract Services decreased from a site(s) The Authority requesting changes in the level of services required, and/or in the way services are provided and the site specific instructions Statutory minimum wage increases" } } ], "lotDetails": { "maximumLotsBidPerSupplier": 1, "maximumLotsAwardedPerSupplier": 1, "awardCriteriaDetails": "Lot 1 - Temporary Accommodation - a single supplier Lot 2 - Hostel - a single supplier Applicants may bid for an individual lot or both lots. An Applicant can be awarded both lots if they are the highest scoring applicant for both lots." }, "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "In order to provide unrestricted, full, direct and free of charge access to the Tender Documents, the Authority is providing the documents in PDF in the Opportunities Area of the ProContract e-tendering portal at https://www.supplyingthesouthwest.org.uk/ - reference DN828936 In order to access amendable versions of the documents and to submit a response, Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Work and Excel format documents for completion and submission.", "url": "http://www.supplyingthesouthwest.org.uk/" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "085700-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/085700-2026", "datePublished": "2026-09-10T10:22:52+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2028-09-04T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "In consideration of the provision of the Services by the Supplier in accordance with the terms and conditions of this Contract, the Authority shall pay the Charges to the Supplier. The Charges shall be calculated as set out in the Payment Schedule. Unless otherwise stated in the Payment Schedule the Charges: (a) shall be payable from the Commencement Date; (b) shall remain fixed during the Term unless agreed by both parties; and (c) are the entire price payable by the Authority to the Supplier in respect of the Ser-vices and includes, without limitation, any royalties, licence fees, supplies and all consumables used by the Supplier, travel costs, accommodation expenses and the cost of Supplier Personnel. The Authority shall pay each properly submitted invoice received by the Supplier within 30 days of the date when Authority has determined that the invoice is a valid and undisputed in-voice. The Supplier shall accept payment electronically via BACS. Further information on payment terms can be found in Clause 6 Charges and Payments of the Service Contract." } }, "language": "en" }