---
title: "Cito Core Electronic Document Management Solution (EDMS)"
ocid: "ocds-h6vhtk-06f66e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f66e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f66e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f66e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MEDWAY NHS FOUNDATION TRUST"
published: "2026-09-10"
---

# Cito Core Electronic Document Management Solution (EDMS)

Buyer: MEDWAY NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-06f66e

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## Summary

Medway NHS Foundation Trust procured continuation and re-licensing of its on-premise Cito Core Electronic Document Management Solution (EDMS). The requirement includes the extraction tool and associated services needed to export the system’s documents to the Trust, together with agreed metadata. This is specialist information-management and document-content management software services, including software development services (CPV 72212780). The buying organisation is Medway NHS Foundation Trust, based at Medway Maritime Hospital in Gillingham. The requirement covers the Trust’s document-management environment and the related export of system records and metadata. It is a single service requirement rather than a construction, supply-only or general administrative-services opportunity.

The procurement is complete and has been awarded through a below-threshold route; the published method detail is recorded as unknown. It comprised one lot. Civica UK Limited was selected as supplier, and the contract was signed on 7 September 2026. The contract runs from 13 September 2026 to 12 September 2027 and is active. Its value is £200,000 gross. The award covers the Cito Core EDMS re-licensing and continuation, extraction tool and export services described for Medway NHS Foundation Trust. The published outcome identifies the successful supplier and a signed contract; no separate award date or detailed scoring basis is stated.

This award indicates demand for suppliers able to support an established, on-premise electronic document-management platform rather than deliver a new standalone system. A credible competitor for a comparable requirement would need capability in document and content management software, EDMS licensing or continuation, extraction tooling, and controlled export of system documents with agreed metadata. Experience of handling structured information and migration or data-extraction services would be relevant to the requirement’s stated scope. Suppliers should also be able to support a public-sector healthcare organisation’s existing operational environment, maintain continuity of service, and provide the technical services needed to transfer records accurately from the incumbent platform.

## Notice

The re-licence and continuation of the on-premise Cito Core Electronic Document Management Solution (EDMS) plus the extraction tool and services required to export the system documents to the Trust including agreed metadata

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/085729-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Below threshold - unknown |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 13 Sep 2026 - 12 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MEDWAY NHS FOUNDATION TRUST |
| Locality | GILLINGHAM |
| Postcode area | Rochester |
| Postcode | ME7 5NY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ41 Medway |
| Local authority | Medway |
| Electoral ward | Gillingham South |
| Westminster constituency | Gillingham and Rainham |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Civica UK Limited |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212780 - System, storage and content management software development services

## Release History

- 10 Sep 2026 at 10:52 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/085729-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/085729-2026
  10th September 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-22209

## Notice URLs

- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f66e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f66e.json.