---
title: "CST312 Collections Management Solution"
ocid: "ocds-h6vhtk-06f6b9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f6b9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f6b9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f6b9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Derbyshire County Council"
published: "2026-09-10"
---

# CST312 Collections Management Solution

Buyer: Derbyshire County Council  
Current stage: Award  
OCID: ocds-h6vhtk-06f6b9

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## Summary

Derbyshire County Council procured an archive management collections system for managing its collections. The requirement is for software and associated information systems, providing a digital solution for archive and collections management rather than physical archive works or general IT support. The council is based in Matlock, Derbyshire, and the service is associated with delivery in the East Midlands. The procurement covered one requirement under the title CST312 Collections Management Solution. Businesses suited to this opportunity would provide specialist collections-management or archive-management software, with the capability to support a public authority’s operational archive and collection-handling needs. The selected supplier, METADATIS LTD, is a small or medium-sized enterprise based in Evesham.

The procurement has been completed and awarded following a below-threshold limited competition. METADATIS LTD was selected for the single requirement. The contract was signed on 30 June 2026 and runs from 1 July 2026 to 30 June 2029. Its gross value is £36,000. The council may extend the arrangement by up to 24 months through two additional 12-month extensions, with a maximum stated end date of 30 June 2031. The contract is active, as is the award. The published outcome identifies software and information systems as the contract classification. The available procurement information records the route and award outcome, but does not set out separate quality, price or technical evaluation weightings.

This award indicates a defined public-sector requirement for a collections management platform in the East Midlands, at a relatively contained contract scale and with potential for a multi-year relationship. Competitors would need a credible archive or museum collections system, rather than a generic document-management product, and should be able to demonstrate practical support for cataloguing, managing and retrieving collection information. Experience of supplying software to councils or other public heritage organisations would help establish suitability, particularly where teams need dependable implementation, user support and ongoing service management. Smaller specialist software businesses can be relevant: the selected supplier is recorded as an SME. A future competitor would also benefit from understanding below-threshold limited-competition routes and preparing concise evidence of product fit, delivery capability and public-sector readiness.

## Notice

The provision of an archive management collections system.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/085837-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jul 2026 - 30 Jun 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £36,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Derbyshire County Council |
| Locality | MATLOCK |
| Postcode area | Derby |
| Postcode | DE4 3AG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF13 South and West Derbyshire |
| Local authority | Derbyshire Dales |
| Electoral ward | Matlock West |
| Westminster constituency | Derbyshire Dales |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Metadatis Ltd |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 10 Sep 2026 at 12:17 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/085837-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/085837-2026
  10th September 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://metadatis.com/
- https://www.derbyshire.gov.uk/home.aspx
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f6b9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f6b9.json.