--- title: "Electronic Document Record Management" ocid: "ocds-h6vhtk-06f78f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f78f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f78f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f78f.json" source: "Find A Tender Service" current_stage: "Award" buyer: "Bournemouth Christchurch and Poole Council" published: "2026-09-11" --- # Electronic Document Record Management Buyer: Bournemouth Christchurch and Poole Council Current stage: Award OCID: ocds-h6vhtk-06f78f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f78f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06f78f.json) ## Summary Bournemouth, Christchurch and Poole Council procured an electronic document and records management system (EDRMS) to provide secure storage and management of key council records across its services. This is a document management service, delivered for the council’s operations in Bournemouth, Christchurch and Poole. The requirement covers the system needed to manage council records electronically, rather than general information technology support or document production. Businesses relevant to this requirement include suppliers of enterprise document and records management platforms, secure digital records storage, information governance systems and related implementation or support services. The council is the public-sector buyer, with the requirement focused on maintaining a council-wide records management capability. The procurement has been awarded. The council used a limited direct-award procedure without prior publication of a competition, under the Technology Services 4 framework (RM6190). Wavenet Limited was selected as the supplier, and the contract was signed on 1 July 2026 for £40,338.96. The stated rationale was that Wavenet was the incumbent EDRMS provider and offered technical compatibility with existing council systems, service continuity, and avoidance of the cost and risk of migration. The award decision related to the EDRMS requirement and the published award criterion was price. One bid was recorded. The procurement was covered by the Government Procurement Agreement, and the tender status is complete. This award indicates demand from the council for a secure, council-wide electronic document and records management capability, with particular importance attached to continuity and compatibility with established systems. A future competitor would need a proven EDRMS platform able to store and manage key public-sector records securely across multiple services, integrate reliably with existing council technology, and support uninterrupted operations. Experience of replacing or supporting incumbent systems would be commercially relevant, especially where migration creates operational, technical or financial risk. Suppliers should also be able to compete through the relevant public-sector technology procurement route and offer clear, competitive pricing, since price was the stated award criterion for this requirement. ## Notice Electronic Document and Records Management System (EDRMS) for secure storage and management of key council records across services. ### Lot Information Lot 1 Electronic Document and Records Management System (EDRMS) for secure storage and management of key council records across services. ### Procurement Information The contract was awarded by direct award under the Technology Services 4 (RM6190) framework. Wavenet Limited, the incumbent provider of the Council's Electronic Document and Records Management System (EDRMS), was selected due to existing technical compatibility with Council systems, ensuring service continuity and avoiding the cost and risk of system migration. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/086197-2026 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Sep 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £40,338 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | Bournemouth Christchurch and Poole Council | | Locality | BOURNEMOUTH | | Postcode area | Bournemouth | | Postcode | BH2 6DY | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK6 North Somerset, Somerset and Dorset | | ITL 3 | TLK63 Bournemouth, Christchurch and Poole | | Local authority | Bournemouth, Christchurch and Poole | | Electoral ward | Bournemouth Central | | Westminster constituency | Bournemouth West | | Delivery location | TLK24 Bournemouth, Christchurch and Poole | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | WAVENET LIMITED | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72512000 - Document management services ## Release History - 11 Sep 2026 at 09:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/086197-2026 ## Notice URLs - https://www.bcpcouncil.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f78f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f78f.json.