---
title: "Servicing and Response Maintenance of Air Conditioning, Air Handling and Air Source Heat Pumps"
ocid: "ocds-h6vhtk-06f7b5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f7b5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f7b5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f7b5.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Telford & Wrekin Council"
published: "2026-09-11"
---

# Servicing and Response Maintenance of Air Conditioning, Air Handling and Air Source Heat Pumps

Buyer: Telford & Wrekin Council  
Current stage: Tender  
OCID: ocds-h6vhtk-06f7b5

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## Summary

The Borough of Telford & Wrekin is seeking a contractor to service and provide response maintenance for air-conditioning systems, air-handling equipment and air-source heat pumps. The work covers cooling, ventilation and heating, ventilation and air-conditioning installation and maintenance, including planned servicing and responding to faults or breakdowns. It is a works requirement for the council’s buildings and facilities in Telford and Wrekin. The published classifications include cooling and ventilation equipment, construction work, and heating, ventilation and air-conditioning installation work. Suppliers will need to provide the operational capacity to maintain different types of building mechanical services and respond when repairs are required. The opportunity is intended for suppliers able to deliver public-sector estates maintenance across the Borough of Telford & Wrekin.

The process has reached tender: the council invited offers through a below-threshold open competition. Enquiries had to be submitted by 9 October 2026 at 12:00, and offers by 16 October 2026 at 12:00. Bids must be submitted electronically through the Telford & Wrekin tender portal; no other submission method is accepted. The contract is scheduled to run from 1 April 2027 to 31 March 2030, with a possible renewal for one further year to 31 March 2031. The estimated value is £600,000 excluding VAT and £720,000 including VAT. Evaluation is based on 70% price, 10% quality, 10% environmental considerations and 10% social value. The procurement is a single lot.

This opportunity suits air-conditioning, air-handling and heat-pump maintenance contractors with the technicians, vehicles, tools and scheduling capacity to provide both routine servicing and responsive repairs across a council estate. Relevant experience in maintaining commercial or public buildings and diagnosing faults across heating, ventilation and cooling systems would be useful. The single contract offers a defined programme of planned work alongside an emergency or fault-response service, so suppliers need enough resource to manage competing call-outs and scheduled visits. The evaluation gives substantial weight to price, but quality, environmental performance and social value each form part of the assessment. Suppliers must register on the tender portal and keep their core supplier information up to date on the Central Digital Platform, sharing it with the council so exclusion grounds can be checked.

## Notice

Servicing and response maintenance of Air Conditioning, Air Handling and Air source heat pumps 2027 - 2031

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/086259-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Sep 2026 |
| Submission deadline | 16 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Apr 2027 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £600,000 |
| Lots value | £600,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Telford & Wrekin Council |
| Locality | TELFORD, SHROPSHIRE |
| Postcode area | Telford |
| Postcode | TF3 4JA |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG21 Telford and Wrekin |
| Local authority | Telford and Wrekin |
| Electoral ward | Malinslee & Dawley Bank |
| Westminster constituency | Telford |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work

### Codes

- 42500000 - Cooling and ventilation equipment
- 45000000 - Construction work
- 45331000 - Heating, ventilation and air-conditioning installation work

## Release History

- 11 Sep 2026 at 10:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/086259-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/086259-2026
  11th September 2026 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/telford/aspx/home
  As well as viewing the documents at the above web address, it is the responsibility of tenderers to register on the Central Digital Platform, to ensure their core supplier information is up to date on this system, and to answer the questions in that system to enable the council to determine whether any exclusion grounds apply. Suppliers must share the information with the council via the systems sharing facility. This opportunity is accessed through the Telford & Wrekin tender portal https://in-tendhost.co.uk/telford/aspx/home. If you are not already registered on the In-Tend system you can register via this link https://in-tendhost.co.uk/telford/aspx/registration. Once you have registered, the opportunity can be accessed via https://in-tendhost.co.uk/telford/aspx/tenders/current TWC001855. Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time. No other method of submission will be accepted.

## Notice URLs

- http://www.telford.gov.uk
- https://in-tendhost.co.uk/telford/aspx/registration
- https://in-tendhost.co.uk/telford/aspx/tenders/current
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f7b5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f7b5.json.