---
title: "Fleet and Workshop Management System"
ocid: "ocds-h6vhtk-06f800"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f800"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f800.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f800.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "The North Yorkshire Council"
published: "2026-09-11"
---

# Fleet and Workshop Management System

Buyer: The North Yorkshire Council  
Current stage: Award  
OCID: ocds-h6vhtk-06f800

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## Summary

The North Yorkshire Council bought an integrated fleet and workshop management system for itself and NY Highways. The service covers the operational, compliance, maintenance and financial management of fleet assets, together with fleet management, reporting and operational support. This is a software-related service, including fleet-management software and information systems. Delivery is in North Yorkshire. The requirement is relevant to suppliers providing fleet, vehicle-asset or workshop-management platforms, particularly those able to combine maintenance planning, compliance controls, financial management, operational workflows and reporting in one system. It is a council requirement rather than a standalone supply of vehicles, workshop equipment or routine vehicle maintenance, so businesses focused only on those activities are unlikely to be suitable. The buyer is The North Yorkshire Council, a local authority.

The procurement has been awarded and the contract is active. The council used a limited further competition under YPO DPS 1117 Fleet Management Solutions, without a separate call for competition. Four bids were recorded. Evaluation was weighted 70% to quality and 30% to price. FREEWAY FLEET SYSTEMS LIMITED was awarded the contract. The contract value is £616,504.96 excluding any stated tax treatment, in GBP, and it was signed on 27 July 2026. The procurement record gives an option period from 1 September 2029 to 31 August 2031, followed by a further option period from 1 September 2031 to 31 August 2033. The single lot is recorded as cancelled, although the related award and contract are active; the award outcome therefore takes precedence for understanding the completed procurement.

This award shows demand for a substantial, integrated fleet and workshop-management capability within a local-authority highways environment. A credible competitor for a future requirement of this type would need a proven software platform covering fleet records, workshop operations, planned and reactive maintenance, statutory and operational compliance, financial controls and management reporting. The system would need to support day-to-day operational users as well as provide reliable information for governance, cost control and asset decisions. Experience delivering to councils, highways organisations or similarly complex fleet operators would strengthen a supplier’s position, as would the capacity to implement, integrate, support and develop a live operational system. The selected supplier was an SME, indicating that specialist providers can compete through focused capability rather than only large corporate scale.

## Notice

Integrated Fleet Management System for North Yorkshire Council and NY Highways, providing fleet management, reporting and operational support services.

### Lot Information

Lot 1

The procurement is for the provision of a Fleet and Workshop Management System to support the operational, compliance, maintenance, and financial management of fleet assets used by North Yorkshire Council and NY Highways.

Options: 1 September 2029- 31 August 2031 1 September 2031- 31 August 2033

### Procurement Information

The contract was awarded following a further competition under YPO DPS 1117 Fleet Management Solutions, established in accordance with the Public Contracts Regulations 2015. No separate contract notice was required.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/086387-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £616,504 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The North Yorkshire Council |
| Locality | NORTHALLERTON |
| Postcode area | Darlington |
| Postcode | DL7 8AD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE22 North Yorkshire |
| Local authority | North Yorkshire |
| Electoral ward | Romanby |
| Westminster constituency | Richmond and Northallerton |
| Delivery location | TLE2 North Yorkshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Freeway Fleet Systems Ltd |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72260000 - Software-related services

## Release History

- 11 Sep 2026 at 12:43 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/086387-2026

## Notice URLs

- https://www.northyorks.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f800. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f800.json.