---
title: "Supply, Installation and Operation of an Occupancy Sensor and Monitoring Solution"
ocid: "ocds-h6vhtk-06f99c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f99c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f99c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06f99c.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "University of Portsmouth"
published: "2026-09-14"
---

# Supply, Installation and Operation of an Occupancy Sensor and Monitoring Solution

Buyer: University of Portsmouth  
Current stage: Tender  
OCID: ocds-h6vhtk-06f99c

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## Summary

The University of Portsmouth Higher Education Corporation is buying the supply, installation and operation of an occupancy sensor and monitoring solution for its urban campus in Portsmouth. The requirement covers an initial set of campus buildings, including teaching spaces, laboratories, offices, research facilities, student services and social areas. The solution must provide accurate room-level occupancy and headcount data in real time and historically, through a web-based reporting portal integrated with the University's existing data analytics environment. It is intended to support energy-saving measures and evidence-based decisions on room allocation, timetabling and future estate investment. The procurement is categorised as goods and includes occupancy sensors (CPV 35125100), with the work delivered across the University’s Portsmouth estate.

The procurement reached tender: the buyer invited offers through an open competitive flexible procedure. It has two stages: pre-selection questionnaire evaluation, followed by invitation-to-tender bid and pricing evaluation. The enquiry deadline was 30 September 2026 at 12:00, and the tender submission deadline was 12 October 2026 at 12:00. The intended award decision period ended on 14 December 2026. The contract is scheduled to run from 3 January 2027 to 2 January 2030, with two optional 12-month extensions and a maximum end date of 2 January 2032. The maximum contract value is £1,350,000 gross. This is a single lot. Evaluation is weighted 70% for the written tender bid and 30% for the commercial bid. Additional call-off value is included for expansion beyond the initial three buildings.

This opportunity suits suppliers that can provide an end-to-end occupancy monitoring service, combining sensor supply with installation, system operation and ongoing access to reliable data. Strong candidates will be able to measure occupancy and headcount at room level, deliver both real-time and historical reporting, and provide a web portal suitable for estates and facilities users. Experience integrating monitoring data with an existing analytics environment will be relevant, as will the technical capacity to deploy consistently across multiple buildings and varied university spaces. Suppliers should be able to support practical uses such as identifying under-used or unnecessarily energy-consuming rooms and informing estate planning. The requirement also suits businesses able to manage expansion beyond the initial three buildings.

## Notice

The University of Portsmouth operates from a multi-building urban campus in the centre of Portsmouth, with a diverse estate comprising teaching spaces, laboratories, offices, research facilities, student services and social spaces. The University does not currently have a systematic, data-driven understanding of how its buildings and rooms are used. Timetabling data tells us when spaces are scheduled, but not whether anyone is in them, or how many people are present compared to room capacity, and whilst we monitor attendance in certain sessions this relies on physical registration by identity card and reader resulting in a high degree of inaccuracy. This gap has two practical consequences: * Energy waste: spaces are being heated, lit and ventilated regardless of whether they are occu-pied. Without occupancy data, the University cannot identify which spaces are consuming energy unnecessarily or target interventions effectively. * Space planning based on assumptions: decisions about room allocation, timetabling, and future estate investment are made without reliable utilisation evidence. The University needs accurate, granular data to make better decisions about how its estate is used. The University seeks to address both problems by deploying an occupancy sensor and monitoring solution across an initial set of campus buildings. The solution will provide real-time and historical data on room-level occupancy and headcount, accessible through a web-based reporting portal and integrated with the University's existing data analytics environment.

### Lot Information

Lot 1

Options: Additional call off value included in the maximum contract value outside of the initial three buildings confirmed in the five years of the Contract lifetime.

Renewal: 2 x 12 month optional extensions

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/087083-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Sep 2026 |
| Submission deadline | 12 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 3 Jan 2027 - 2 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,350,000 |
| Lots value | £1,350,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | University of Portsmouth |
| Locality | PORTSMOUTH |
| Postcode area | Portsmouth |
| Postcode | PO1 2EG |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | St Thomas |
| Westminster constituency | Portsmouth South |
| Delivery location | TLJ3 Hampshire and Isle of Wight |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment

### Codes

- 35125100 - Sensors

## Release History

- 14 Sep 2026 at 19:52 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/087083-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/087083-2026
  14th September 2026 - Tender notice on Find a Tender

## Notice URLs

- http://www.port.ac.uk/
- https://supplier.in-tend.co.uk/port/home
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06f99c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06f99c.json.