---
title: "Provision of Multi Functional Devices"
ocid: "ocds-h6vhtk-06fa32"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fa32"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fa32.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fa32.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Truro & Penwith Academy Trust"
published: "2026-09-15"
---

# Provision of Multi Functional Devices

Buyer: Truro & Penwith Academy Trust  
Current stage: Award  
OCID: ocds-h6vhtk-06fa32

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## Summary

Truro & Penwith Academy Trust procured multifunctional device services and print management software for its education estate. The requirement covered multifunctional devices and associated hardware, software, consumables and replacement parts, together with installation, maintenance, removal, disposal and user training. The procurement also included photocopiers and ongoing photocopier maintenance. The Trust is based in Truro, and the services were intended for delivery across its sites in Cornwall and the Isles of Scilly. This is a managed print and document-output requirement rather than a one-off equipment purchase, so relevant suppliers are those able to combine device provision with software, consumables, lifecycle support and training. The procurement is categorised as services, with the equipment element centred on photocopiers and multifunctional devices.

The procurement has reached completion: Vision Group (Holdings) PLC was awarded the multifunctional devices requirement and holds an active contract. The contract was signed on 22 January 2025 for £648,000 including the stated contract value currency, GBP. The procedure was a limited award without prior publication of a call for competition, using an award route stated to be outside the scope of the relevant directive. Four bids were recorded. Evaluation weighted qualitative considerations at 60% and price at 40%. The requirement was arranged as one lot, with two possible further 12-month extensions described as a 3+1+1 structure. The award and contract are active, although the associated lot is recorded as cancelled.

This procurement demonstrates demand from a multi-site academy trust for an integrated managed print service, combining a device fleet with print management software and the full equipment lifecycle. A credible future competitor would need to supply and support multifunctional devices at education-estate scale, manage consumables and replacement parts, install and remove equipment, dispose of redundant devices responsibly, and provide user training. Strong maintenance and service-response capability would be important because the requirement includes ongoing support rather than simple supply. Suppliers should also be able to evidence a technically strong solution, since quality carried greater weight than price in the evaluation. The recorded award to a large specialist provider and four submitted bids indicate a competitive market in which operational capacity and service quality matter alongside cost.

## Notice

Provision of Multifunctional Device Services and Print Management Software.

### Lot Information

Lot 1

Provision of Multifunctional Device Services to the Trust: Multi-Functional Devices (MFD's) and Print Management Software, including the supply of hardware, software, consumables, and replacement parts as well as the provision of installation, maintenance, removal, disposal, and training services to the Client.

Options: Two further 12-month extensions (3+1+1)

### Procurement Information

Not applicable: error in Contract Award Notice process; system unable to recognise previous notices as follows: 2024/S 000-010465 2024/S 000-010474 The original opportunity was published by an external organisation operating on behalf of Truro and Penwith Academy Trust (refer notice 2024/S 000-010465) so unable to link previous notices under this Contract Award Notice and publish.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/087330-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £648,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Truro & Penwith Academy Trust |
| Locality | TRURO |
| Postcode area | Truro |
| Postcode | TR4 9LD |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Threemilestone & Chacewater |
| Westminster constituency | Truro and Falmouth |
| Delivery location | TLK3 Cornwall and Isles of Scilly |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Vision Group (Holdings) Limited |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50 - Repair and maintenance services

### Codes

- 30121100 - Photocopiers
- 50313200 - Photocopier maintenance services

## Release History

- 15 Sep 2026 at 14:01 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/087330-2026

## Notice URLs

- https://www.tpacademytrust.org/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fa32. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06fa32.json.