--- title: "PDSE Patient Record Management Solution" ocid: "ocds-h6vhtk-06fa90" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fa90" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fa90.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fa90.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UNIVERSITY OF PLYMOUTH" published: "2026-09-15" --- # PDSE Patient Record Management Solution Buyer: UNIVERSITY OF PLYMOUTH Current stage: Tender OCID: ocds-h6vhtk-06fa90 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fa90) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06fa90.json) ## Summary The University of Plymouth is seeking a patient record management solution for Peninsular Dental School CIC, its wholly owned subsidiary. The requirement covers the full solution rather than software alone: licensing, transition, data migration, user training and professional services. The system is intended for patient administration and dental practice management, with related education, information management and IT support functions. Delivery is in Plymouth, Devon, for the university’s dental school operation. The procurement combines goods and services and suits suppliers providing medical or dental software, patient-record platforms, configurable information systems and associated implementation support. Suppliers should be able to provide an established, configurable product that can be adapted to the school’s requirements, rather than developing a bespoke system uniquely for this contract. The procurement has reached tender: the University of Plymouth invited offers through an open procedure. It is a single-lot opportunity, with electronic submission allowed in English. Bidders could ask questions until 30 September 2026 at 13:00, and offers were due by 20 October 2026 at 16:00. The planned contract starts on 1 March 2027 and runs to 29 February 2032, with renewal options allowing either a single 10-year agreement or a five-year term plus two one-year extensions; the maximum stated end date is 29 February 2036. The estimated value is £890,000 excluding VAT, or £1,068,000 including VAT. Award evaluation is weighted 70% to quality and 30% to price, with the award decision period ending on 25 January 2027. This opportunity suits established patient-record, dental practice management and medical software suppliers that can deliver implementation as well as ongoing platform capability. The solution must be configurable and existing, not a newly created bespoke system, and must meet the mandatory requirements in Schedule A. Suppliers must demonstrate appropriate financial standing, assessed through Creditsafe, and hold Cyber Essentials, ISO 27001 or SOC accreditation, or an equivalent standard meeting or exceeding the requirement. The product must also appear on the NHS Business Services Authority certified dental practice management software systems list. Relevant bidders are therefore likely to combine software licensing, data migration, transition planning, training, professional services and system support, with sufficient organisational capacity to serve a dental education and clinical environment. ## Notice Procurement of a patient record management solution for Peninsular Dental School CIC ( a wholly owned subsidiary of University of Plymouth) This opportunity is for all elements of the solution including licencing, transition, migration, training and professional services for a 5 + 2 year period ### Lot Information Lot LOT-0000 Renewal: options to award single 10 year agreement or 5 year plus 2 one year extensions dependent on MAT ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/087510-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Sep 2026 | | Submission deadline | 20 Oct 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2027 - 29 Feb 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £890,000 | | Lots value | £890,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF PLYMOUTH | | Locality | PLYMOUTH, DEVON | | Postcode area | Plymouth | | Postcode | PL4 8AA | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK41 Plymouth | | Local authority | Plymouth | | Electoral ward | Drake | | Westminster constituency | Plymouth Sutton and Devonport | | Delivery location | TLK41 Plymouth | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 85 - Health and social work services ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48180000 - Medical software package - 48190000 - Educational software package - 48218000 - License management software package - 48219300 - Administration software package - 48780000 - System, storage and content management software package - 48814200 - Patient-administration system - 72000000 - IT services: consulting, software development, Internet and support - 85130000 - Dental practice and related services ## Release History - 15 Sep 2026 at 17:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/087510-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/087510-2026 15th September 2026 - Tender notice on Find a Tender ## Notice URLs - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108387&TID100113449&B= - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.plymouth.ac.uk/about-us/university-structure/service-areas/procurement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fa90. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06fa90.json.