--- title: "Request for Information: SharePoint Digital Workplace Transformation Programme" ocid: "ocds-h6vhtk-06faa0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06faa0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06faa0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06faa0.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "ClwydAlyn Housing" published: "2026-09-16" --- # Request for Information: SharePoint Digital Workplace Transformation Programme Buyer: ClwydAlyn Housing Current stage: Planning OCID: ocds-h6vhtk-06faa0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06faa0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06faa0.json) ## Summary ClwydAlyn Housing is planning a SharePoint Digital Workplace Transformation Programme. The requirement concerns the supply and transformation of digital workplace and intranet software, classified under CPV 48200000, with the intention of improving how the organisation uses SharePoint. The buying organisation is ClwydAlyn Housing, based in St Asaph. Delivery is expected across North Wales, covering Anglesey, Gwynedd, Conwy, Denbighshire, Flintshire and Wrexham. The programme is structured as one proposed lot, and suppliers may provide information on that lot whether they can address the full requirement or only areas within their expertise. The work is categorised as goods, although the intended programme also involves solution design, delivery planning and implementation-related activity. This procurement is at the planning stage. ClwydAlyn Housing is conducting preliminary market engagement through a request for information, rather than inviting tenders or seeking bids. The buyer expects to use supplier responses to shape the future scope, affordability, lot structure, timetable and route to market. Responses are expected by 6 October 2026. The proposed contract period is 1 November 2026 to 31 October 2029. The published estimated value is £1 gross, which is recorded as a planning figure rather than a firm contract value. The buyer has asked the market to comment on potential solutions, delivery approaches, indicative timescales, costs, risks and other relevant considerations. The exercise is for procurement planning and does not commit ClwydAlyn to purchase. The engagement will suit suppliers with practical SharePoint and digital workplace expertise, including organisations able to explain platform capabilities, propose transformation solutions and set out credible delivery approaches. It is relevant to software specialists, digital workplace consultancies, systems integrators and implementation partners that can contribute to a programme covering intranet or workplace software across a housing organisation operating in North Wales. The buyer is seeking market intelligence on capability, solution options, delivery models, indicative timescales, costs, risks and wider commercial considerations. Suppliers can focus on the areas where they have expertise and can contribute to either proposed lot or the full requirement. Responses will help shape the eventual procurement, so businesses with relevant experience should use the engagement to influence the future scope and route to market rather than treat it as a current tender. ## Notice Request for information file link is below. ClwydAlyn is undertaking preliminary market engagement in relation to a potential SharePoint Digital Workplace Transformation Programme. The purpose of the engagement is to gather information regarding supplier capability, potential solutions, delivery approaches, indicative timescales, costs and relevant market considerations. The engagement will be conducted through Sell2wales. Suppliers may respond to either of the proposed lots or both and are not required to address areas outside their expertise. This exercise is not a call for competition, invitation to tender or commitment to purchase. Responses will be used to inform the scope, affordability, lot structure, timetable and route to market for any future procurement. https://www.clwydalyn.co.uk/wp-content/uploads/2026/09/SharePoint-Digital-Workplace-Request-for-information.pdf ### Planning Information ClwydAlyn is conducting preliminary market engagement through an attached Request for Information for a potential SharePoint Digital Workplace Transformation Programme. Suppliers are invited to provide feedback on capability, potential solutions, delivery approaches, indicative timescales, costs, risks and relevant market considerations. Suppliers may respond to either proposed lot or both. Responses must be submitted using the mechanism stated in this notice by 6th October 2026. This exercise is for information-gathering and procurement-planning purposes only. It is not a call for competition or commitment to purchase, and responses will not be formally evaluated or used to shortlist suppliers. Information received may inform the scope, budget, lot structure, timetable and route to market for any future procurement. Request for information link is below https://www.clwydalyn.co.uk/wp-content/uploads/2026/09/SharePoint-Digital-Workplace-Request-for-information.pdf ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/087771-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Sep 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2026 - 31 Oct 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ClwydAlyn Housing | | Locality | ST ASAPH | | Postcode area | Llandudno | | Postcode | LL17 0JD | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Denbighshire | | Electoral ward | Bodelwyddan | | Westminster constituency | Clwyd North | | Delivery location | TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham, TLL24 Powys | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48200000 - Networking, Internet and intranet software package ## Release History - 16 Sep 2026 at 13:41 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/087771-2026 - 16 Sep 2026 at 08:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/087541-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/087771-2026 16th September 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/087541-2026 16th September 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.clwydalyn.co.uk/ - https://www.clwydalyn.co.uk/wp-content/uploads/2026/09/SharePoint-Digital-Workplace-Request-for-information.pdf - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06faa0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06faa0.json.