---
title: "Provision of a Human Resources Information System and Payroll Service"
ocid: "ocds-h6vhtk-06faa1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06faa1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06faa1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06faa1.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "The David Ross Education Trust"
published: "2026-09-16"
---

# Provision of a Human Resources Information System and Payroll Service

Buyer: The David Ross Education Trust  
Current stage: Tender  
OCID: ocds-h6vhtk-06faa1

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## Summary

The David Ross Education Trust is procuring a secure, modern human resources information system and payroll solution for approximately 2,200 employees across its 36 academies and central functions in the United Kingdom. The requirement covers core HR and employee records, payroll calculation and statutory reporting, employee and manager self-service, recruitment, onboarding, absence, leave, contractual changes, workflows, approvals, reporting and management information. It also includes integration and secure data exchange, data migration, configuration, testing, training and implementation, followed by support, maintenance, system updates and service management. The system must support Teachers’ Pension Scheme and multiple Local Government Pension Scheme arrangements. The Trust’s in-house payroll team will continue to operate payroll.

The procurement has reached tender: the Trust invited offers through an open procedure, with electronic submissions and communications managed through the InTend portal. Clarification questions had to be submitted by 09:00 BST on 9 October 2026, and tender submissions were due by 09:00 BST on 19 October 2026. The evaluation award period was due to end on 19 November 2026. The single contract is scheduled to run from 3 May 2027 to 1 May 2037, for a maximum period of ten years, with break options at the end of years five and eight. Its estimated value is £1.6 million excluding VAT and £2 million including VAT. Evaluation is weighted 60% quality and 40% price, with shortlisted bidders potentially asked to give a supplier demonstration.

This opportunity suits HR and payroll technology providers able to deliver an integrated platform rather than a standalone payroll product. Strong candidates will have capability in employee lifecycle management, recruitment and onboarding, pension administration, statutory payroll reporting, self-service, workflow, management information, secure integrations and data exchange. The supplier must be able to manage migration from existing arrangements and provide configuration, testing, implementation, user training, ongoing support, maintenance, updates and service management. Experience of security, data protection, business continuity and disaster recovery will be important, alongside the operational capacity to support a large, multi-academy education organisation and its varied pension arrangements. The requirement is identified as suitable for small and medium-sized enterprises, so specialist providers with appropriate delivery partnerships may be well placed to compete.

## Notice

David Ross Education Trust is inviting tenders for the implementation and ongoing provision of a secure, modern and user-friendly Human Resources Information System and payroll solution. The solution will support approximately 2,200 employees across the Trust's 36 academies and central functions. It must support the full employee lifecycle and the accurate, timely and compliant operation of payroll. The requirement includes: core HR and employee record management; payroll calculation, processing and statutory reporting, including Teachers' Pension Scheme and multiple Local Government Pension Scheme arrangements; employee and manager self-service; recruitment, onboarding and employee lifecycle processes; absence, leave and contractual change management; workflows, approvals, reporting and management information; integration and secure data exchange; data migration, configuration, testing, training and implementation; security, data protection, business continuity and disaster recovery; and ongoing support, maintenance, system updates and service management. The Trust will continue to operate payroll through its in-house payroll team. The contract will be for a maximum period of ten years, with break options available to the Trust at the end of years five and eight. Tenders will be evaluated on the basis of 60% quality and 40% price. The Trust may invite shortlisted bidders to participate in a supplier demonstration as part of the evaluation process. All tender documents, communications, clarification questions and submissions must be managed through the InTend portal. The deadline for tender submissions is 09:00 BST on 19 October 2026.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/087542-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Sep 2026 |
| Submission deadline | 19 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 3 May 2027 - 1 May 2037 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,600,000 |
| Lots value | £1,600,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The David Ross Education Trust |
| Locality | LOUGHBOROUGH |
| Postcode area | Leicester |
| Postcode | LE11 4SQ |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Charnwood |
| Electoral ward | Loughborough Ashby |
| Westminster constituency | Loughborough |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48450000 - Time accounting or human resources software package

## Release History

- 16 Sep 2026 at 08:09 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/087542-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/087542-2026
  16th September 2026 - Tender notice on Find a Tender
- https://in-tendhost.co.uk/dret/aspx/Home

## Notice URLs

- https://www.dret.co.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06faa1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06faa1.json.