---
title: "Holiday Activities and Food (HAF) Programme Booking and Data Solution"
ocid: "ocds-h6vhtk-06fae2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fae2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fae2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fae2.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Suffolk County Council"
published: "2026-09-16"
---

# Holiday Activities and Food (HAF) Programme Booking and Data Solution

Buyer: Suffolk County Council  
Current stage: Award  
OCID: ocds-h6vhtk-06fae2

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06fae2.json)

## Summary

Suffolk County Council procured a digital booking and data platform for its Holiday Activities and Food (HAF) Programme. The service supports families on low incomes in Suffolk by helping them access enriching activities and healthy food during school holidays. Activity providers can create listings describing their offers, while parents can book directly with providers and manage their bookings. HAF staff use the platform to administer the programme, review bookings and produce management information for Department for Education returns and internal monitoring. The requirement is software and information systems, covering one lot and delivered in Suffolk. It combines public-facing booking functionality with provider management, programme administration, reporting and data-handling capability.

The procurement has been awarded and the contract is active. Suffolk County Council used a direct award below the relevant threshold, without competition. EEQU LTD was selected as supplier for the single lot. The award was made and the contract signed on 10 August 2026. The contract runs from 1 September 2026 to 31 August 2027, with two optional 12-month extensions available, giving a maximum end date of 31 August 2029. Its value is £48,000 excluding VAT and £57,600 including VAT. The contracting route indicates that the council selected a supplier directly rather than evaluating competing tenders. The contract is below the applicable threshold and includes renewal rights for the two optional extension periods.

This procurement shows demand from Suffolk County Council for a specialist platform supporting holiday activity programmes, rather than a general-purpose booking system alone. A credible future competitor would need to provide a straightforward service for activity providers to publish listings, parents to make and manage bookings, and council staff to administer activity provision and monitor participation. Strong reporting and data-management capability would be important, including the ability to collate management information for Department for Education returns and internal oversight. Suppliers should be able to support a public-sector programme serving families on low incomes, with reliable booking workflows, role-based administration and accurate data handling. The selected supplier is an SME, indicating that a focused specialist business can meet this type of requirement.

## Notice

HAF (Holiday Activity and Food programme) is a Department for Education funded project, it's aim is to provide activities and healthy food to families on low incomes so that the children do not go without a meal in the holidays and have access to enriching activities. This contract is for a digital platform for one year, plus two periods of optional twelve-month extensions each, and supports delivery of the HAF programme in Suffolk. The platform: * Enables activity providers to create listings, detailing their offer to families. * Enables parents to book activities directly with the provider and manage their bookings * Enables HAF staff to review bookings and administrate the programme through the digital platform * Allows for management information and data to be collated and used for DfE returns and internal monitoring

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/087643-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Sep 2026 - 31 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £48,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Suffolk County Council |
| Locality | IPSWICH |
| Postcode area | Ipswich |
| Postcode | IP1 2BX |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH62 Ipswich |
| Local authority | Ipswich |
| Electoral ward | Gipping |
| Westminster constituency | Ipswich |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EEQU LTD |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 16 Sep 2026 at 10:43 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/087643-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/087643-2026
  16th September 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://suffolk.gov.uk
- https://eequ.org/haf
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fae2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06fae2.json.