--- title: "ENQ1318 - For the Provision of Event Traffic Management" ocid: "ocds-h6vhtk-06fafa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fafa" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fafa.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fafa.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Derby City Council" published: "2026-09-16" --- # ENQ1318 - For the Provision of Event Traffic Management Buyer: Derby City Council Current stage: Tender OCID: ocds-h6vhtk-06fafa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fafa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06fafa.json) ## Summary Derby City Council is procuring event traffic management services for events across Derby. The requirement covers operating car parks, managing vehicles on site, processing payments efficiently and managing local roads serving event car parks. Most work is expected to support indoor events at Derby Arena, alongside outdoor events requiring traffic management for road closures. The Council will submit applications for any required road closures. This is a services opportunity, classified under car park management services (CPV 98351000), with delivery across Derby. The procurement is suitable for small and medium-sized enterprises. Suppliers should be able to provide coordinated event traffic management covering both car park operations and arrangements affecting surrounding roads. The procurement has reached tender: Derby City Council invited quotations through a below-threshold open competition under the Procurement Act 2023 and Procurement Regulations 2024. Suppliers had to express interest and obtain the documents by 12:00 on 22 September 2026, with completed returns due by 12:00 on 23 September 2026. The contract is estimated at £99,999 excluding VAT, or £119,998.80 including VAT. The initial contract period is 1 October 2026 to 30 September 2027, with one 12-month extension option, allowing a maximum end date of 30 September 2028. Bidders must complete the Request for Quotation document. The Council expected to decide whether to proceed with a quotation by 30 September 2026 and communicate its decision after that date. Electronic submission was allowed. This opportunity suits specialist event traffic management providers able to manage vehicle movements and car parks during public events, operate parking arrangements on site and process customer payments efficiently. Relevant suppliers will also need to manage traffic on local roads serving car parks and support arrangements for outdoor events involving road closures. The work is suited to SMEs with the operational capability to provide these services across Derby and to coordinate different requirements for indoor and outdoor events. Bidders need to demonstrate their approach through the Council’s Request for Quotation document and provide a complete quotation for consideration. The contract offers a continuing service requirement with a possible extension, making it relevant to providers with suitable event operations capacity and experience. ## Notice Quotations are invited for the provision of event traffic management Services for events across the city, where a car park needs to be operated in respect of the management of vehicles on site and processing of payment as efficiently as possible while managing the local roads to the car park. The Services will predominately be required for indoor events hosted by Derby Arena and a schedule of outdoor events requiring traffic management for road closures. Applications for any road closures will be submitted by the Council. The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".) The contract is estimated to commence on 1st October 2026 and expires on 30th September 2027. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 22nd September 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00 on Wednesday 23rd September 2026. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) (https://www.eastmidstenders.org (https://www.eastmidstenders.org)) Please search for ENQ1318 or DN825980. Please note: we will only accept expressions of interest through the e-tendering system. ### Lot Information Lot 1 Renewal: 1 x 12 months option to extend. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/087689-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Sep 2026 | | Submission deadline | 23 Sep 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Oct 2026 - 30 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £99,999 | | Lots value | £99,999 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Derby City Council | | Locality | DERBY | | Postcode area | Derby | | Postcode | DE1 2FS | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF11 Derby | | Local authority | Derby | | Electoral ward | Darley | | Westminster constituency | Derby South | | Delivery location | TLF11 Derby | ## CPV Codes ### Divisions - 98 - Other community, social and personal services ### Codes - 98351000 - Car park management services ## Release History - 16 Sep 2026 at 11:54 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/087689-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/087689-2026 16th September 2026 - Tender notice on Find a Tender - www.eastmidstenders.org Please search for ENQ1318 or DN825980. ## Notice URLs - https://www.derby.gov.uk/ - https://www.eastmidstenders.org - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fafa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06fafa.json.