---
title: "Provision of Scanning Equipment Maintenance Services"
ocid: "ocds-h6vhtk-06fafe"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fafe"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fafe.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06fafe.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Historic Environment Scotland"
published: "2026-09-16"
---

# Provision of Scanning Equipment Maintenance Services

Buyer: Historic Environment Scotland  
Current stage: Award  
OCID: ocds-h6vhtk-06fafe

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## Summary

Historic Environment Scotland is procuring maintenance services for digital scanning equipment used by the National Collection of Aerial Photography in Edinburgh. The requirement covers precision equipment repair and maintenance, including customer support, annual on-site preventative hardware maintenance, annual servicing and recalibration, and replacement of fluorescent transmissive lamps. The equipment is legacy scanning equipment that is no longer commercially available. The buyer is Historic Environment Scotland, a national agency responsible for heritage, tourism, the built environment and conservation. The contract also allows the authority to request additional deliveries, including partial replacement of supplies or installations and extensions to existing supplies and installations. This is a specialist equipment-support requirement rather than general IT or facilities maintenance work.

The procurement has been completed and awarded under a limited procedure without prior publication of a call for competition. Historic Environment Scotland awarded the single lot to GeoToolBox Iberica S.L. for £215,000. The contract was signed on 14 September 2026 and is intended to run for 60 months. The buyer relied on the absence of competition for technical reasons: the equipment is legacy equipment, and the required support engineers and stock of spare parts can only be provided by the selected supplier. The award was made under regulation 33.4(b)(ii) of the Public Contracts (Scotland) Regulations. The procurement is covered by the Government Procurement Agreement and was evaluated on the basis of the technical justification for awarding without competition.

This award indicates a continuing specialist requirement from Historic Environment Scotland for maintaining and supporting legacy digital scanning equipment used in a national photographic collection. Competitors would need demonstrable expertise with the specific equipment, including the ability to diagnose faults, provide customer support, carry out preventative maintenance and recalibrate scanners on site. They would also need suitably qualified service engineers and reliable access to compatible spare parts, including fluorescent transmissive lamps. The buyer’s stated technical rationale makes equipment-specific capability and supply-chain control central to credibility; general scanning, IT or engineering experience alone would not be enough. Suppliers with manufacturer, specialist distributor or equivalent technical rights and established access to legacy components would be better placed for any future requirement from this buyer.

## Notice

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 60 months.

### Lot Information

Lot 1

Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Customer support services - Annual on-site preventative hardware maintenance - Annual service visit to re-calibrate equipment - Replacement of fluorescent transmissive lamps

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

### Procurement Information

HES intends to award to the Supplier on the basis that competition is absent for technical reasons. The equipment in question is legacy equipment and no longer commercially available. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/087701-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £215,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Historic Environment Scotland |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GeoToolBox Iberica S.L. |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50430000 - Repair and maintenance services of precision equipment

## Release History

- 16 Sep 2026 at 12:10 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/087701-2026

## Notice URLs

- http://historicenvironment.scot
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000843116
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06fafe. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06fafe.json.