---
title: "Supply and Maintenance of Water Coolers"
ocid: "ocds-h6vhtk-07742a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07742a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07742a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07742a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Chesterfield Borough Council"
published: "2026-09-17"
---

# Supply and Maintenance of Water Coolers

Buyer: Chesterfield Borough Council  
Current stage: Tender  
OCID: ocds-h6vhtk-07742a

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## Summary

Chesterfield Borough Council is procuring the supply and maintenance of water coolers for various council sites across Chesterfield. The requirement covers the provision of water-cooling equipment together with ongoing repair and maintenance services. It is primarily a goods contract, with maintenance forming an important supporting service. Suppliers will need to propose the water cooler model or models they intend to supply and provide supporting images of the units. The work is intended for council locations in Chesterfield, and is suitable for businesses supplying commercial water coolers, as well as providers able to maintain and repair the equipment they install.

The procurement has reached tender: Chesterfield Borough Council invited offers through a below-threshold open competition. Bids were to be submitted electronically through the Proactis tender portal by 12:00 on 8 October 2026, with a completed procurement-specific questionnaire, price schedule, form of contract, and details of the proposed water cooler models. The single lot has an estimated value of £75,000 excluding VAT and £90,000 including VAT. The initial contract period runs from 26 October 2026 to 25 October 2027, with three optional 12-month extensions following formal review, allowing a maximum period to 25 October 2030. Award is based entirely on price.

This opportunity suits suppliers with an established commercial water-cooler supply and maintenance operation. Businesses should be able to recommend and provide suitable water cooler models, support their proposals with product images, and maintain or repair the equipment across multiple council sites. The tender requires completion of the procurement-specific questionnaire, price schedule and proposed contract, so bidders need the administrative capacity to provide a complete compliant submission. The opportunity is identified as suitable for small and medium-sized enterprises and for voluntary, community and social enterprises. It may therefore suit both specialist equipment suppliers with in-house servicing capability and maintenance providers able to support supplied units across Chesterfield.

## Notice

The Supply and Maintenance of Water Coolers for various sites across Chesterfield Borough Council

### Lot Information

Lot 1

Renewal: The awarded contract will commence on 26/10/2026 and will continue for 12 months. There will be 3 options to extend for a further 12 months subject to a formal review.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/088107-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Sep 2026 |
| Submission deadline | 8 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 26 Oct 2026 - 25 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,000 |
| Lots value | £75,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Chesterfield Borough Council |
| Locality | CHESTERFIELD |
| Postcode area | Sheffield |
| Postcode | S40 1LP |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF12 East Derbyshire |
| Local authority | Chesterfield |
| Electoral ward | Spire |
| Westminster constituency | Chesterfield |
| Delivery location | TLF East Midlands (England) |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 50 - Repair and maintenance services

### Codes

- 31141000 - Water coolers
- 50000000 - Repair and maintenance services

## Release History

- 17 Sep 2026 at 11:16 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/088107-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/088107-2026
  17th September 2026 - Tender notice on Find a Tender

## Notice URLs

- https://procontract.due-north.com/Advert?advertId=2507b7fb-79b2-f111-813c-005056b64545&fromProjectDashboard=True
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07742a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07742a.json.