---
title: "Provision and Management of the Council's Multi-Functional Device (MFD) fleet"
ocid: "ocds-h6vhtk-077467"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077467"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077467.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077467.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Hull City Council"
published: "2026-09-17"
---

# Provision and Management of the Council's Multi-Functional Device (MFD) fleet

Buyer: Hull City Council  
Current stage: Award  
OCID: ocds-h6vhtk-077467

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077467)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077467.json)

## Summary

Kingston upon Hull City Council procured printing and related services for the provision and management of its multi-functional device (MFD) fleet. The requirement covers the council’s managed fleet of multifunction printers and associated printing services, supporting continuity of document production across council operations. Delivery and service activity are centred on Hull, where the council is based. The selected supplier is Ricoh UK Limited, an established provider of managed print and office technology services. The procurement is for services rather than goods or construction work, and is focused on maintaining an existing council-wide MFD operation while a replacement managed service requirement is prepared and mobilised.

The procurement is complete and the contract was awarded to Ricoh UK Limited. Kingston upon Hull City Council used a limited award procedure without prior publication of a competition, relying on an extension of the previous contract. The award date was 1 September 2026, when the contract was signed. The active contract runs from 1 September 2026 to 31 August 2027 and is valued at £180,000 including the stated currency of GBP. The requirement was evaluated on price. One bid was recorded. The arrangement extends the existing MFD fleet service for continuity while the council completes procurement and mobilisation of a new managed service requirement.

This award is useful market evidence for suppliers of managed print, multifunction devices and related printing services. A credible competitor would need to manage an established council-wide MFD fleet, provide reliable day-to-day service in Hull and maintain continuity during transition between managed service arrangements. The buyer selected an incumbent supplier through an extension of the previous contract, indicating that operational continuity and familiarity with the existing estate were important in this procurement. Suppliers considering comparable future council requirements should therefore be able to demonstrate robust fleet management, responsive support, service mobilisation and sufficient capacity for a large public-sector customer. Competitive pricing is particularly important because price was the stated evaluation basis.

## Notice

Hull City Council (The Authority) varied it's existing contract with Ricoh UK Limited for the provision and management of the Council's Multi-Functional Device (MFD) fleet for a further 12 months from 1 September 2026 to 31 August 2027, to provide continuity of the existing service while the Council completes the procurement and mobilisation of its new managed service requirement.

### Lot Information

Lot 1

Hull City Council (The Authority) varied it's existing contract with Ricoh UK Limited for the provision and management of the Council's Multi-Functional Device (MFD) fleet for a further 12 months from 1 September 2026 to 31 August 2027, to provide continuity of the existing service while the Council completes the procurement and mobilisation of its new managed service requirement.

### Procurement Information

Extension of previous contract

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/088217-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £180,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Hull City Council |
| Locality | HULL |
| Postcode area | Hull |
| Postcode | HU1 1AA |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE11 Kingston upon Hull, City of |
| Local authority | Kingston upon Hull, City of |
| Electoral ward | St Andrew's & Docklands |
| Westminster constituency | Kingston upon Hull West and Haltemprice |
| Delivery location | TLE11 Kingston upon Hull, City of |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Ricoh UK Ltd. |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79800000 - Printing and related services

## Release History

- 17 Sep 2026 at 13:34 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/088217-2026

## Notice URLs

- https://www.hull.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077467. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077467.json.