---
title: "Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead"
ocid: "ocds-h6vhtk-0775d2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0775d2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0775d2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0775d2.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Mole Valley District Council"
published: "2026-09-18"
---

# Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead

Buyer: Mole Valley District Council  
Current stage: Tender  
OCID: ocds-h6vhtk-0775d2

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0775d2.json)

## Summary

Mole Valley District Council is procuring a fully managed mechanical and electrical maintenance service for The Swan Centre shopping centre in Leatherhead. The requirement covers planned preventative maintenance, reactive repairs, statutory inspections and testing, emergency call-outs, compliance reporting and associated contract management. The service is intended to support the centre’s safe, legally compliant and efficient operation. The successful contractor will report operationally to Estama (UK) Limited, which manages the centre’s day-to-day operations for the council. Work will take place in a live shopping-centre environment, requiring careful planning to minimise disruption to tenants, visitors, other contractors and normal centre operations. This is a services contract for repair and maintenance work, classified under CPV 50000000.

The procurement has reached tender: Mole Valley District Council invited offers through an open procedure. It is a single-lot contract. The estimated value is £280,000 excluding VAT, or £336,000 including VAT. The contract is scheduled to run from 1 February 2027 to 31 January 2030, with one possible 12-month extension to 31 January 2031 at the council’s discretion and subject to performance. The deadline for enquiries was 20 October 2026 at 5pm, and the deadline for tender submissions was 3 November 2026 at noon. The council expected to complete its award decision by 4 January 2027. Tenders are evaluated on quality, weighted at 60%, and price, weighted at 40%.

This opportunity suits an established mechanical and electrical maintenance contractor able to deliver a comprehensive, fully managed service in a busy commercial property. Suppliers should be able to organise planned preventative and reactive maintenance, statutory inspections, testing, emergency response and compliance reporting within an operational shopping centre. The work calls for qualified and experienced personnel, dependable call-out capacity and the ability to coordinate activities around tenants, visitors, contractors and trading operations. Strong contract-management and reporting capability will be important because the contractor will work operationally with Estama on behalf of the council. Businesses with experience maintaining complex, occupied retail or similarly public-facing premises are well placed to compete, particularly where they can demonstrate safe working and minimal operational disruption.

## Notice

Mole Valley District Council invites tenders for the provision of Mechanical & Electrical Maintenance Services for The Swan Centre, Leatherhead. Estama (UK) Limited acts as the Managing Agent for The Swan Centre and is responsible for the day-to-day operational management of the Centre on behalf of MVDC. The successful Contractor will report operationally to Estama throughout the Contract term. The purpose of this procurement is to appoint a suitably qualified and experienced Contractor to provide comprehensive Mechanical and Electrical Maintenance Services to support the safe, compliant and efficient operation of The Swan Centre. The successful Contractor shall provide a fully managed maintenance service comprising planned preventative maintenance, reactive maintenance, statutory inspections and testing, emergency call-out services, compliance reporting and associated contract management. All works shall be undertaken within a live shopping centre environment and must be carefully planned to minimise disruption to tenants, visitors, contractors and the day-to-day operation of the Centre. The Commencement Date for the delivery of the services is scheduled to be on 1st February 2027. The Contract will be awarded for a period of 3 years until 31st January 2030, with an option to extend for a further 1-year period subject to performance and the absolute discretion of the Council.

### Lot Information

Lot 1

Renewal: One option to extend for 12 months only.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/088869-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Sep 2026 |
| Submission deadline | 3 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Feb 2027 - 31 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £280,000 |
| Lots value | £280,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Mole Valley District Council |
| Locality | DORKING |
| Postcode area | Redhill |
| Postcode | RH4 1SJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ26 East Surrey |
| Local authority | Mole Valley |
| Electoral ward | Dorking North |
| Westminster constituency | Dorking and Horley |
| Delivery location | TLJ26 East Surrey |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 18 Sep 2026 at 16:14 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/088869-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/088869-2026
  18th September 2026 - Tender notice on Find a Tender

## Notice URLs

- http://www.molevalley.gov.uk
- https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0775d2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0775d2.json.