---
title: "GWR - Bulk Packed Oils, Lubricants and Greases"
ocid: "ocds-h6vhtk-0775f0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0775f0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0775f0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0775f0.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "FIRST GREATER WESTERN LIMITED"
published: "2026-09-18"
---

# GWR - Bulk Packed Oils, Lubricants and Greases

Buyer: FIRST GREATER WESTERN LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-0775f0

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## Summary

First Greater Western Limited is buying bulk oils, lubricants, greases, coolants, antifreeze, screenwash and AdBlue. The goods support the maintenance, servicing and overhaul of Great Western Railway rolling stock and associated engineering equipment, as well as wider rolling stock operation and engineering activities. The requirement is divided into two lots: oils, lubricants and greases; and coolants, antifreeze, screenwash and AdBlue. Products are engineering-critical and may need original equipment manufacturer approval, rolling-stock leasing company acceptance, materials compatibility checks or GWR technical approval. Delivery is required across London, the South East and the South West of England. This is a goods requirement covering industrial lubricants, cleaning products, vehicle fluids and related consumables.

The procurement has reached tender: GWR invited suppliers to submit offers through a single-stage open competitive flexible procedure. Suppliers may bid for one or both lots, with electronic submission allowed in English. Enquiries and tenders were due by 19 October 2026 at 18:00. Evaluation was scheduled to conclude by 1 December 2026. Lot 1 is valued at £1,000,000 excluding VAT (£1,200,000 including VAT); Lot 2 at £1,400,000 excluding VAT (£1,680,000 including VAT). Each lot runs from 1 December 2026 to 30 November 2027, with up to two additional 12-month extensions, giving a maximum period to 30 November 2029. Each lot is scored 50% commercial, 40% technical and 10% contract.

This opportunity suits suppliers of industrial lubricants, greases, coolants, antifreeze, screenwash and AdBlue that can support railway engineering and vehicle maintenance operations. Businesses should be able to supply products approved for the intended rolling-stock and engineering applications, and to manage requirements for OEM approval, rolling-stock leasing company acceptance, materials compatibility and GWR technical approval. Alternative or substitute products require prior approval where engineering approval is needed. Suppliers must provide relevant Safety Data Sheets, COSHH information and supporting product documentation. Lot 2 also requires products to meet applicable technical, safety and environmental requirements. The published suitability indicates that small and medium-sized enterprises can compete, with bids assessed on technical quality, commercial value and contract arrangements.

## Notice

Products are required to support are: Lot 1 - Oils, Lubricants and Greases Lot 2 - Coolants, Antifreeze, Screenwash and AdBlue Many of the products within scope are engineering-critical items which may be subject to OEM approval, ROSCO acceptance, materials compatibility requirements and/or GWR technical approval. Alternative or substitute products must not be supplied without the prior approval of GWR where engineering approval is required.

### Lot Information

Oils, Lubricants and Greases

Supply of approved oils, lubricants and greases required for the maintenance, servicing and overhaul of GWR rolling stock and associated engineering equipment. Products must meet applicable GWR technical and engineering requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.

Renewal: GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.

Coolants, Antifreeze, Screenwash and AdBlue

Supply of approved coolants, antifreeze, screenwash and AdBlue required to support the operation, servicing and maintenance of GWR rolling stock and associated engineering activities. Products must meet applicable GWR technical, safety and environmental requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.

Renewal: GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/088920-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Sep 2026 |
| Submission deadline | 19 Oct 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Dec 2026 - 30 Nov 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,400,000 |
| Lots value | £2,400,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIRST GREATER WESTERN LIMITED |
| Locality | WILTSHIRE |
| Postcode area | Swindon |
| Postcode | SN1 1HL |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Central |
| Westminster constituency | Swindon South |
| Delivery location | TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 24 - Chemical products
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

### Codes

- 24951000 - Greases and lubricants
- 39831200 - Detergents
- 39831400 - Screen cleaners
- 39831500 - Automotive cleaners

## Release History

- 18 Sep 2026 at 17:41 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/088920-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/088920-2026
  18th September 2026 - Tender notice on Find a Tender
- https://s2c-uk62.waxdigital.com/FirstGroupPlc/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=5382&Culture=en-GB

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0775f0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0775f0.json.