{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0776dd-2026-09-21T16:55:17+01:00", "date": "2026-09-21T16:55:17+01:00", "ocid": "ocds-h6vhtk-0776dd", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PWJT-5264-WYMY", "name": "Hertfordshire County Council", "identifier": { "scheme": "GB-PPON", "id": "PWJT-5264-WYMY" }, "address": { "streetAddress": "Robertson House, Six Hills Way", "locality": "Stevenage", "postalCode": "SG1 2FQ", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "email": "strategic.procurement@hertfordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.hertfordshire.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWJT-5264-WYMY", "name": "Hertfordshire County Council" }, "tender": { "id": "HCC2416201", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "THE PROVISION OF A FRAMEWORK FOR THE SUPPLY OF BRANDED & GENERIC WASHROOM PAPER DISPOSABLES", "description": "Hertfordshire County Council acting on behalf of the Participating Authorities is leading on the procurement process to establish a Framework Agreement for the Supply and purchase of Branded & Generic Washroom Paper Disposables and Dispensers (herein after referred to as \"Good(s)\"), and is seeking suitably qualified Contractor(s) to supply the Good(s) and any related Services under any Agreement resulting from this tendering exercise. The participating Authorities both produce annual paper catalogues which are printed and distributed to customers each year, the publication generally runs from 1st April - 31st March each year. Customers may choose and select products listed in the catalogue at their discretion. Customers include schools and local authority establishments who are geographically spread across the UK. Details of the Good(s) required under this Agreement are given in Section 7 of this Specification (Good(s) Requirement). The requirement is for delivery of the Good(s) in bulk drops to their central stores. The method of delivery and palletisation will be as stated in Section 11 and 14 of this Specification (Delivery and Pallets). However, there may be a requirement for direct orders placed by and delivered directly to the End User. 1.1 The requirement is divided into Two Lots: Lot 1: Branded paper consumables - (must be exact brand to match product specified in pricing schedule, otherwise tenderers bid will not be accepted) Lot 2: Generic/ HFS own brand paper consumables - (any brand will be accepted as long as it meets the dimensions detailed in pricing schedule, otherwise bid will not be accepted) The authorities that are currently participating in this Agreement are listed below: Hampshire County Council Hertfordshire County Council (Contracting Authority) (including Herts Full Stop, Any and all unitary authorities that arise out local government reorganisation, Herts Full Stop Limited , Hertfordshire Catering Limited, , Herts at Home, , and any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of the Council. and any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of the Council.) Correspondence addresses for the above authorities are given in Schedule 8 of the Agreement. The pattern and volume of demand for Good(s) may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For guidance only, an estimated overall annual spend across all Lots for each Participating Authority is given below. The Participating Authorities do not undertake to purchase that quantity and equally the Contractor should be prepared to supply quantities in excess of the figures shown. The anticipated total annual joint expenditure across the Participating Authorities on these Good(s) across all Lots is presently circa PS2.475 million per annum, however the estimated annual range for all Customers and all Lots is between PS2 million and PS5.2 million. The estimated annual spend by each Participating Authority can be broken down as follows: Hampshire County Council PS975,000 Hertfordshire County Council PS1,500,000 Total value range (incl all extensions): PS8m - PS20.8m Full details of the requirement and context of the procurement can be found in the Specification of the Tender Document. This procurement is an open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the Thursday 22nd October 2026. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Framework formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the Framework requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00. The Council reserves the right at any time to cease the procurement process and not award the Framework or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "33760000", "description": "Toilet paper, handkerchiefs, hand towels and serviettes" } ], "deliveryAddresses": [ { "region": "UKH23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "33760000", "description": "Toilet paper, handkerchiefs, hand towels and serviettes" } ], "deliveryAddresses": [ { "region": "UKH23", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 24960000, "amount": 20800000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "participationFees": [ { "id": "ocds-h6vhtk-0776dd", "type": [ "win" ], "relativeValue": { "proportion": 0.03, "monetaryValue": "award" }, "description": "The Participating Authorities require a fixed 3% rebate on their own individual spend. This rebate is to be paid every six (6) months to each Participating Authority. Tenderers need to be aware that this is a requirement when agreeing to the Specification within the Response Document." } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "If the Council decides to source Services through the Framework, then it may satisfy its requirements for Services by awarding a Contract through a direct award or following a Mini Competition conducted in accordance with the requirements of the Framework. Full details are in the tender document set." } }, "submissionMethodDetails": "https://in-tendhost.co.uk/supplyhertfordshire", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-10-22T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-10-02T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-11-24T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "Branded Paper Consumables", "description": "Please refer to the tender documents", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Weightings - Price 80%, Quality 20%. Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Weightings - Price 80%, Quality 20%. Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria.", "numbers": [ { "number": 80, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the Instructions to Tenderers document." }, { "type": "technical", "description": "Please refer to the Instructions to Tenderers document." } ] }, "contractPeriod": { "startDate": "2027-01-02T00:00:00+00:00", "endDate": "2031-01-01T23:59:59+00:00" } }, { "id": "2", "title": "Generic / HFS Own Brand Paper Consumables", "description": "Kindly refer to the procurement documents", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Weightings - Price 80%, Quality 20%. Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Weightings - Price 80%, Quality 20%. Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria.", "numbers": [ { "number": 80, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to the Instructions to Tenderers document." }, { "type": "technical", "description": "Please refer to the Instructions to Tenderers document." } ] }, "contractPeriod": { "startDate": "2027-01-02T00:00:00+00:00", "endDate": "2031-01-01T23:59:59+00:00" } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the full set of documentation relating to this tender opportunity.", "url": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "089345-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/089345-2026", "datePublished": "2026-09-21T16:55:17+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of the Framework. Payment will normally be made within thirty (30) days of receipt of a correct invoice." }, "riskDetails": "In February 2025 the UK Government formally invited Hertfordshire County Council (the \"Council\") and the various district and borough Councils of Hertfordshire to develop proposals for local government reorganisation in Hertfordshire with the aim of re-organising the current two-tier system of local government into a single tier of local government with one or more unitary councils for the whole of the Hertfordshire area. Local government reorganisation is expected to take effect on 1 April 2028, and, on that date, the existing two-tier councils will be dissolved and replaced by four new unitary authorities (being (1) West Hertfordshire (2) South West Hertfordshire (3) Central Hertfordshire and (4) East Hertfordshire and Broxbourne). Existing contracts held by the Council and the district and borough Councils of Hertfordshire are expected to transfer to their successor authorities on vesting day in accordance with the Local Government and Public Involvement in Health Act 2007 and the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008. These reforms could be subject to change at any time. As these reforms may occur during the term of this contract and result in changes to the form, structure, size and shape of local government in Hertfordshire, they are a known risk to the Council within the meaning of paragraph 6, Schedule 8 of the Procurement Act 2023 (Act) in that the reforms could jeopardise the satisfactory performance of the contract but because the nature and extent of the reforms are presently unknown, it is not possible to address the risks in the contract. If these risks materialise, the contract may need to be modified under paragraph 5 of Schedule 8 of the Act. Such modification could include, but not be limited to, the need to replace the contracting authority with a successor public authority and/or vary the structure, scope, nature and/or geographical location/boundary within which the contract is delivered. Tenderers should note that any variation(s) to the terms and conditions of the contract will be made in accordance with its terms." }, "language": "en" }