--- title: "Information Management Solution" ocid: "ocds-h6vhtk-077746" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077746" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077746.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077746.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Castles and Coasts" published: "2026-09-22" --- # Information Management Solution Buyer: Castles and Coasts Current stage: Planning OCID: ocds-h6vhtk-077746 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077746) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077746.json) ## Summary Castles and Coasts Housing Association is exploring an information management solution to improve how organisational information is managed throughout its lifecycle. The scope covers both digital information and physical records, with support for a clear and sustainable approach to information architecture and information governance. The potential requirement is structured around three areas: information architecture and governance consultancy, information management technology, and digitisation of physical records. Suppliers may be able to support one area, several areas, or a joined-up solution through a partnership. The buying organisation is based in Newcastle upon Tyne, and delivery is intended to cover the United Kingdom. The technology element is classified as software packages and information systems, although the overall requirement also includes consultancy and records digitisation services. This procurement is at the planning and preliminary market engagement stage; it is information-gathering rather than a formal tender and does not commit the buyer to a future contract award. CCHA expects to receive market submissions by 7 October 2026, with a subsequent notice currently expected on 8 October 2026. The engagement will inform the final solution, delivery approach, procurement route, market capacity, indicative costs, risks and dependencies. The potential contract is currently valued at £150,000 excluding VAT, or £180,000 including VAT. The planned contract period is 30 November 2026 to 30 November 2028. The procurement is below the relevant threshold and is divided into three prospective lots covering consultancy, technology, and physical-record digitisation. This engagement will suit information architecture and information governance consultancies, information management software and systems providers, records management businesses, digitisation specialists, and organisations able to combine these capabilities. It is also relevant to suppliers that can form partnerships to offer a coordinated solution across advisory work, technology implementation and the conversion of physical records into usable digital information. Businesses should be prepared to explain their relevant delivery models, technical capability, approach to managing digital and physical information, implementation dependencies and capacity to support a housing association. The buyer is seeking practical evidence of supplier capability, possible delivery approaches, market capacity, indicative costs and key risks, so early preparation should focus on a credible response to those areas rather than a tender bid. ## Notice CCHA is seeking external specialist support and/or technology to help create a clear and sustainable approach to Information Architecture and Information Governance. This will include both digital information and physical records. ### Planning Information Castles & Coasts Housing Association (CCHA) is looking to improve how organisational information is managed throughout its lifecycle. CCHA is seeking external specialist support and/or technology to help create a clear and sustainable approach to Information Architecture and Information Governance. This will include both digital information and physical records. CCHA is seeking market submissions from suppliers who can support one or more of these lots: Lot 1 Information Architecture & Governance Consultancy, Lot 2 Information Management Technology, and Lot 3 Digitisation of Physical Records. CCHA has not yet decided the final solution. Suppliers may respond to one lot, more than one lot, or as part of a partnership where this would provide a joined-up approach for CCHA. This market engagement is for information-gathering only. It will help CCHA understand supplier capability, possible delivery approaches, market capacity, indicative costs and any key risks or dependencies before deciding the most appropriate procurement route. It is not a formal tender and does not commit CCHA to any future procurement or contract award. Please visit https://procontract.due-north.com/ for further details on how to engage ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/089528-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Sep 2026 | | Submission deadline | Not specified | | Future notice date | 8 Oct 2026 | | Award date | Not specified | | Contract period | 30 Nov 2026 - 30 Nov 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Castles and Coasts | | Locality | NEWCASTLE UPON TYNE | | Postcode area | Newcastle upon Tyne | | Postcode | NE12 8EW | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | North Tyneside | | Electoral ward | Longbenton & Benton | | Westminster constituency | Newcastle upon Tyne North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 22 Sep 2026 at 11:28 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/089528-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/089528-2026 22nd September 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://castlesandcoasts.co.uk/ - https://procontract.due-north.com/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077746. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077746.json.