---
title: "Redaction Software"
ocid: "ocds-h6vhtk-07777f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07777f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07777f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07777f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Rotherham Metropolitan Borough Council"
published: "2026-09-22"
---

# Redaction Software

Buyer: Rotherham Metropolitan Borough Council  
Current stage: Award  
OCID: ocds-h6vhtk-07777f

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07777f)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-07777f.json)

## Summary

Rotherham Borough Council procured redaction software to support its handling of Subject Access Requests under UK GDPR. The requirement is for an AI-enabled solution that can review and redact substantial volumes of documents, helping the council process requests more efficiently, meet statutory response times and reduce a backlog of overdue cases. The work is particularly relevant to complex social care requests, where records can be extensive and sensitive. The procurement covers software and information systems for the council’s services in Rotherham. It responds to growing demand for Subject Access Requests and the operational, regulatory and reputational risks associated with a resource-intensive manual process.

The procurement is complete and one contract was awarded to Gravicus Solutions Limited. The contract was signed on 20 August 2026 and runs from 3 September 2026 to 2 September 2029. Its value is £54,700 excluding VAT and £65,640 including VAT. The opportunity was treated as a below-threshold procurement using an unspecified method. It was conducted as a single lot and classified as a goods procurement. The selected supplier is an SME. The contract is active, and the award is active. The stated requirement was evaluated through the council’s procurement process for an AI-enabled redaction solution, with the award covering the software systems needed for the Subject Access Request service.

This procurement demonstrates demand from a local authority for AI-assisted document review and redaction in a regulated information-rights service. Competitors would need a reliable solution for identifying and removing personal or sensitive information while preserving records that can lawfully be disclosed. Experience with UK GDPR, Subject Access Requests and public-sector information governance would be directly relevant, particularly where social care records and other complex case files are involved. A credible supplier would also need to support high-volume processing, reduce manual effort, handle varied document sets and help users manage compliance risk. The requirement indicates value in combining practical automation with controls that public-sector teams can audit and operate confidently.

## Notice

The Council has a statutory obligation under UK GDPR to respond to Subject Access Requests (SARs) within prescribed legislative timescales. Demand for SARs has increased significantly in recent years, rising from 162 requests in 2020/21 to 235 requests in 2024/25. Whilst service performance has improved over this period, completion rates remain below the statutory requirement. The service currently manages a backlog of approximately 100 overdue SARs, predominantly complex social care requests requiring the review and redaction of significant volumes of documentation. The existing manual approach is resource intensive and presents ongoing operational, regulatory and reputational risks. The proposed procurement seeks to implement an AI-enabled redaction solution to improve processing efficiency, support compliance with statutory deadlines and reduce the existing backlog.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/089625-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Below threshold - unknown |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 3 Sep 2026 - 2 Sep 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £54,700 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Rotherham Metropolitan Borough Council |
| Locality | ROTHERHAM |
| Postcode area | Sheffield |
| Postcode | S60 1AE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE34 Rotherham |
| Local authority | Rotherham |
| Electoral ward | Boston Castle |
| Westminster constituency | Rotherham |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Gravicus Solutions Ltd |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Sep 2026 at 13:18 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/089625-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/089625-2026
  22nd September 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://smartbox.ai
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.rotherham.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07777f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07777f.json.