--- title: "Framework for Provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and Associated Services for the Surrey Estate and Sussex Estate" ocid: "ocds-h6vhtk-07779f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07779f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07779f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07779f.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "The Police & Crime Commissioner for Sussex" published: "2026-10-02" --- # Framework for Provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and Associated Services for the Surrey Estate and Sussex Estate Buyer: The Police & Crime Commissioner for Sussex Current stage: Tender OCID: ocds-h6vhtk-07779f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07779f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-07779f.json) ## Summary The Police & Crime Commissioner for Sussex is seeking contractors for planned preventative maintenance, reactive repairs, minor works and related services across the Surrey and Sussex police estates. Surrey Police and Sussex Police will use the framework, with East Sussex Fire Authority also able to use it. The work covers 17 specialist areas: air conditioning and chillers; fire alarms, suppression and access control; automatic gates and doors; building management systems; boilers and gas; general building, roofing and glazing; electrical systems, solar and EV charging; fuel pumps; generators and UPS; lifts; lightning protection; safety systems; groundworks and drainage; water treatment; civil and structural engineering; fire doors and compartmentation; and fire risk assessments and surveys. The listed delivery locations are in the United Kingdom. The buyer invited offers through an open procedure for a framework agreement. Bids were due by 6 November 2026 at 23:59, and the intended award decision date was 4 January 2027 at 23:59. The framework is planned to run from 1 June 2027 to 31 May 2031. Its stated overall value is £20 million. Suppliers could bid for one or more of the 17 lots, each covering a separate trade or service area. Evaluation is based on quality and price, weighted 70% and 30% respectively in each lot. Quality responses are assessed against weighted questions; a zero score on any question can exclude a bid. Price scoring uses the submitted rate card and planned-maintenance pricing, with the lowest price receiving the highest price score. The authority may hold clarification meetings for selected lots. The opportunity is divided into specialist lots and each is identified as suitable for small and medium-sized enterprises, so firms can focus on the trade or service area they can deliver rather than covering the entire estate-wide requirement. It suits building maintenance and repair contractors, as well as specialist providers of mechanical, electrical, fire safety, access, lift, fuel, water-treatment, drainage and engineering services. Contractors should be able to demonstrate the quality of their service through detailed tender answers and supporting evidence that they can meet the specification; the evaluation particularly rewards comprehensive responses with evidence of methods and measurement. Competitive pricing is also important, as the submitted rate card and planned-maintenance prices determine the price score. The service scope combines planned maintenance with reactive response and minor works across two police estates, making relevant operational capacity and experience valuable. ## Notice The Sussex Police and Crime Commissioner (the Authority) is seeking to appoint suitably qualified Contractors to a framework for the provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and associated services. The framework will be jointly used by Surrey Police and Sussex Police but may also be used by East Sussex Fire Authority (ESFA). ### Lot Information F-Gas and AHUs Air Conditioning / Chillers / AHUs / TM44 Maintenance & Repair Fire, Alarms and Access Control All Alarms (Fire, security, panic), Fire Dampers Monitoring, Sprinkler, Fire Extinguishers & Fire Fighting Equipment, Fire Suppression, Dry Raisers, Access control Maintenance and repair Auto Gates, Auto Door and Shutters Automatic Gates, Automatic Door Roller Shutters maintenance & Repair. BMS BMS Maintenance & Repair Boiler and Gas works Boiler & Gas Maintenance & Repair Building Works General Building works, Roofing , Glazing, Cladding Electrical EICR / Electrical Maintenance & Repair / PAT / Solar and EV charging / DEC Fuel Pumps Fuel Site maintenance pumps, tanks, gauges, Pipework etc. Generator and UPS Generators and UPS Maintenance, Repair & testing Lifts Lift Maintenance, Repair & Inspection Lightning protection Lightning protection Maintenance, Repair & Inspection Man Safe Systems Man Safe Systems Maintenance, Repair & Inspection Interceptors, Groundworks and Drainage Interceptors, Ground works, Resurfacing / Road Marking, drainage Maintenance & Repair Water Treatment Water Treatment Services Assessments, Testing & Remediation Civil & Structural Engineers Civil & Structural Engineers Consulting Fire Compartmentation and Fire Doors Fire Compartmentation and Fire Doors repairs and replacements Fire Risk Assessment, Fire Door Inspections and other Fire Surveys Fire Risk Assessment, Fire Door Inspections and other Fire Surveys, such as Compartmentation Surveys, Retrospective & Design Stage Fire Strategies ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/093444-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Oct 2026 | | Submission deadline | 6 Nov 2026 | | Future notice date | 29 Sep 2026 | | Award date | Not specified | | Contract period | 1 Jun 2027 - 31 May 2031 | | Recurrence | 2030-10-02 | ## Values | Field | Value | | --- | --- | | Tender value | £20,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | The Police & Crime Commissioner for Sussex | | Locality | LEWES | | Postcode area | Brighton | | Postcode | BN7 2FZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ22 East Sussex CC | | Local authority | Lewes | | Electoral ward | Lewes Bridge | | Westminster constituency | Lewes | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services ## Release History - 2 Oct 2026 at 15:07 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/093444-2026 - 22 Sep 2026 at 14:14 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/089678-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/093444-2026 2nd October 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/089678-2026 22nd September 2026 - Planned procurement notice on Find a Tender ## Notice URLs - https://sell2.in-tend.co.uk/blpd - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07779f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07779f.json.