{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-07789e-2026-09-30T13:17:49+01:00", "date": "2026-09-30T13:17:49+01:00", "ocid": "ocds-h6vhtk-07789e", "initiationType": "tender", "parties": [ { "id": "GB-COH-12544800", "name": "CHILTERN RAIL LIMITED", "identifier": { "scheme": "GB-COH", "id": "12544800" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVZY-1382-PCNY" } ], "address": { "streetAddress": "Waterloo General Office 2nd Floor, Waterloo General Office", "locality": "London", "postalCode": "SE1 8SW", "country": "GB", "countryName": "United Kingdom", "region": "UKI45" }, "contactPoint": { "email": "Frank.Molloy@chilternrailways.co.uk", "name": "Frank Molloy" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicUndertaking", "description": "Public undertaking" } ] } }, { "id": "GB-COH-03383212", "name": "SYSTRA LIMITED", "identifier": { "scheme": "GB-COH", "id": "03383212" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PDCT-9245-NWYG" } ], "address": { "streetAddress": "3rd Floor, 1 Carey Lane", "locality": "London", "postalCode": "EC2V 8AE", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "contactPoint": { "email": "proposals@systra.com" }, "roles": [ "procuringEntity" ], "roleDetails": "Business Analyst", "details": { "url": "http://www.systra.com" } } ], "buyer": { "id": "GB-COH-12544800", "name": "CHILTERN RAIL LIMITED" }, "planning": { "noEngagementNoticeRationale": "This preliminary market engagement notice was submitted via \"The Chiltern Railways Limited\"" }, "tender": { "id": "ocds-h6vhtk-07789e", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Chiltern Rail - Train Planning & Rostering System Replacement", "description": "Chiltern Rail is seeking to procure supplier-hosted software solutions and associated services to replace its existing Train Planning and Rostering systems. The procurement is divided into two Lots: Lot 1 - Train Planning System; and Lot 2 - Rostering System. Lot 1 is for the provision, implementation, hosting, support and maintenance of a Train Planning System. The solution is required to support train planning and diagramming activities, including the creation, import, editing, validation, management and publication of timetables, schedules, rolling stock diagrams and traincrew diagrams. The solution must support planning data management, timetable change management, scenario modelling, auditability, version control, reporting, user permissions and secure data exchange with relevant operational and business systems. Lot 2 is for the provision, implementation, hosting, support and maintenance of a Rostering System. The solution is required to support base, weekly and daily rostering for relevant staff groups, including traincrew, station staff and fleet/engineering staff. The solution must support roster creation, validation, publication and management, allocation of staff to duties, management of leave, overtime, shift swaps, fatigue and risk assessment, identification of uncovered turns and roster coverage gaps, employee self-service, reporting, auditability, user permissions and secure data exchange with relevant operational and business systems. For each Lot, the successful supplier will be required to provide a fully managed, vendor-hosted solution. This includes the software, hosting, configuration, implementation, data migration, integration, testing, training, change management, documentation, support, maintenance, updates, service management, information security, business continuity, disaster recovery, contract management and exit assistance required to deliver and operate the relevant solution. Bidders may participate in respect of Lot 1, Lot 2, or both Lots. Chiltern Rail may award Lot 1 and Lot 2 to different suppliers or may award both Lots to the same supplier in accordance with the procurement documents and award methodology. The estimated value of Lot 1 is PS140,000 to PS430,000 per annum and PS1,000,000 to PS3,000,000 over the full contract term, including any optional extension period. The estimated value of Lot 2 is PS210,000 to PS500,000 per annum and PS1,500,000 to PS3,500,000 over the full contract term, including any optional extension period. The estimated combined value of Lot 1 and Lot 2 is PS2,500,000 to PS6,500,000 excluding VAT over the full contract term, including any optional extension period. The estimated contract start date is 26 July 2027. The indicative operational go-live date is 1 March 2028, being the date from which the system is expected to start being rolled out and used by Chiltern Rail staff. The indicative implementation complete date is 30 June 2028, being the date by which the system is expected to be fully implemented, tested, accepted where applicable, ready for and/or used in live operational production, and to have completed dual running with the incumbent tools. The initial contract term is expected to be 60 months, with an option for Chiltern Rail to extend for a further period or periods of up to 24 months in total.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72220000", "description": "Systems and technical consultancy services" }, { "scheme": "CPV", "id": "72250000", "description": "System and support services" }, { "scheme": "CPV", "id": "72260000", "description": "Software-related services" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72220000", "description": "Systems and technical consultancy services" }, { "scheme": "CPV", "id": "72250000", "description": "System and support services" }, { "scheme": "CPV", "id": "72260000", "description": "Software-related services" } ], "relatedLot": "2" } ], "value": { "amountGross": 7800000, "amount": 6500000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Chiltern Rail Limited will conduct the procurement using the Competitive Flexible Procedure. The process will comprise: an Invitation to Participate and assessment of Conditions of Participation; shortlisting of suppliers for ITT stage; submission and evaluation of Initial Tenders; a Demonstration Stage for selected suppliers; a Dialogue Stage with suppliers progressing from the Demonstration Stage; submission and evaluation of Final Tenders; and a Preferred Bidder Stage prior to contract award. Initial Tenders will be used to select suppliers to progress through subsequent stages. Chiltern Rail Limited may engage in dialogue and clarification with remaining suppliers and may refine the procurement requirements, contractual position and draft award criteria where permitted and as set out in the procurement documents. Final Tenders will supersede Initial Tenders for final evaluation purposes, with applicable Demonstration scores carried forward. Suppliers may be reduced between stages in accordance with the published selection and evaluation methodology." }, "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "https://marketdojo.com/ Chiltern use Market Dojo e-sourcing portal for the purposes of this Procurement. Invitation Code: 3728FE57EF", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-10-19T14:00:00+01:00", "awardPeriod": { "endDate": "2027-06-14T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Train Planning", "description": "Lot 1 is for the provision, implementation, hosting, support and maintenance of a Train Planning System for Chiltern Rail. The solution is required to support Chiltern Railways' train planning and diagramming activities, including the creation, import, editing, validation, management and publication of timetables, schedules, rolling stock diagrams and traincrew diagrams. The solution must also support planning data management across relevant timetable periods, short-term and long-term planning, service changes, cancellations, scenario modelling, auditability, version control, reporting, configurable user roles, permissions and secure data exchange with relevant operational and business systems, including rail industry systems where applicable. The successful supplier will be required to provide a fully managed, vendor-hosted solution. This includes the software, hosting, configuration, implementation, data migration, integration, testing, training, change management, documentation, support, maintenance, updates, service management, information security, business continuity, disaster recovery, contract management and exit assistance required to deliver and operate the Train Planning System. The estimated value of Lot 1 is PS140,000 to PS430,000 per annum and PS1,000,000 to PS3,000,000 excluding VAT over the full contract term, including any optional extension period. The initial contract term is expected to be 60 months, with an option for Chiltern Rail to extend for a further period or periods of up to 24 months in total.", "status": "active", "value": { "amountGross": 3600000, "amount": 3000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical Response", "numbers": [ { "number": 55, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Demonstration", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "criteria": [ { "description": "Suppliers will be selected to tender for Lot 1 on the basis of their PSQ response. Suppliers must first pass all applicable pass/fail PSQ requirements, including exclusions and debarment checks, Core Supplier Information, Associated Persons, intended sub-contractors, economic and financial standing, insurance, data protection and other compliance requirements. Suppliers that pass the applicable pass/fail requirements will then have their Lot 1 scored technical capability responses evaluated. The scored Lot 1 questions cover relevant experience and contract examples, delivery capability, implementation, transition and delivery capability, and support capability. Chiltern Rail intends to invite up to the top five scoring suppliers for Lot 1 to the Invitation to Tender stage, subject to receiving sufficient suitable and compliant responses.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-14T00:00:00+01:00", "endDate": "2032-06-14T23:59:59+01:00", "maxExtentDate": "2034-06-14T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contract term will be 60 months. Chiltern Rail may extend the contract for a further period or periods of up to 24 months in total. The extension may be used where Chiltern Rail considers that continued provision of the relevant Train Planning System and/or Rostering System is required to support operational continuity, system stability, value for money, ongoing support and maintenance, completion of lifecycle activities, or transition planning. The optional extension may be taken as one 24-month extension or as shorter extension periods, provided that the total extension period does not exceed 24 months." } }, { "id": "2", "title": "Rostering", "description": "Lot 2 is for the provision, implementation, hosting, support and maintenance of a Rostering System for Chiltern Rail. The solution is required to support base, weekly and daily rostering for relevant staff groups, including traincrew, station staff and fleet/engineering staff. The solution must support roster creation, validation, publication and management, allocation of staff to duties, leave, overtime, shift swaps, fatigue and risk assessment, identification of uncovered turns and coverage gaps, reporting, auditability, user permissions and secure data exchange with relevant operational and business systems. The successful supplier will be required to provide a fully managed, vendor-hosted solution, including software, hosting, configuration, implementation, data migration, integration, testing, training, support, maintenance, service management, information security, business continuity, disaster recovery and exit assistance. The estimated value of Lot 2 is PS210,000 to PS500,000 per annum and PS1,500,000 to PS3,500,000 excluding VAT over the full contract term, including any optional extension period. The initial contract term is expected to be 60 months, with an option for Chiltern Rail to extend for a further period or periods of up to 24 months in total.", "status": "active", "value": { "amountGross": 4200000, "amount": 3500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical Response", "numbers": [ { "number": 55, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Demonstration", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "criteria": [ { "description": "Suppliers will be selected to tender for Lot 2 on the basis of their PSQ response. Suppliers must first pass all applicable pass/fail PSQ requirements, including exclusions and debarment checks, Core Supplier Information, Associated Persons, intended sub-contractors, economic and financial standing, insurance, data protection and other compliance requirements. Suppliers that pass the applicable pass/fail requirements will then have their Lot 2 scored technical capability responses evaluated. The scored Lot 2 questions cover relevant experience and contract examples, delivery capability, implementation, transition and delivery capability, and support capability. Chiltern Railways intends to invite up to the top five scoring suppliers for Lot 2 to the Invitation to Tender stage, subject to receiving sufficient suitable and compliant responses.", "forReduction": true } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-06-14T00:00:00+01:00", "endDate": "2032-06-14T23:59:59+01:00", "maxExtentDate": "2034-06-14T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contract term will be 60 months. Chiltern Rail may extend the contract for a further period or periods of up to 24 months in total. The extension may be used where Chiltern Rail considers that continued provision of the relevant Train Planning System and/or Rostering System is required to support operational continuity, system stability, value for money, ongoing support and maintenance, completion of lifecycle activities, or transition planning. The optional extension may be taken as one 24-month extension or as shorter extension periods, provided that the total extension period does not exceed 24 months." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "090140-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/090140-2026", "datePublished": "2026-09-23T13:42:32+01:00", "format": "text/html" }, { "id": "092360-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/092360-2026", "datePublished": "2026-09-30T13:17:49+01:00", "format": "text/html" } ], "amendments": [ { "id": "092360-2026", "description": "Updated contact email for the contracting authority \"Chiltern Rail Limited\"" } ] }, "language": "en" }