---
title: "PHS01627 Storage, Collation & Distribution of PHS Marketing Materials"
ocid: "ocds-h6vhtk-0778b7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0778b7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0778b7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0778b7.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Public Health Scotland"
published: "2026-09-23"
---

# PHS01627 Storage, Collation & Distribution of PHS Marketing Materials

Buyer: Public Health Scotland  
Current stage: Planning  
OCID: ocds-h6vhtk-0778b7

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## Summary

Public Health Scotland intends to procure a storage, collation and distribution service for its public health campaigns and publications. The work covers two strands: picking, packing and delivering individual orders from the publications catalogue, and assembling and distributing bespoke campaign materials to an address list. Publications will be supplied to the contractor by Public Health Scotland’s print contractors. The supplier must also provide an online stock management system for the Authority’s Logistics Team, with live stock levels, movement history and downloadable reports, advance notice of incoming stock, delivery evidence where possible, and information on stock being picked or marked for recycling. This is warehousing and distribution work, including print-material distribution (CPV 63120000). Delivery is in Scotland.

This is at the planning stage: Public Health Scotland has set out an intention to procure, but there is no invitation to tender yet. The buyer expects to publish a future notice on 30 November 2026. It expects the contract to be awarded in April 2027 and to start on 1 June 2027. The planned term is two years, with an option to extend for a further two years. The stated estimated value is £1,000,000. The procurement is arranged as one lot. The planned scope covers the Authority’s campaigns and publications; the buyer reports an average of around 25 campaigns and 1,000 publication orders each year. No evaluation criteria or participation requirements are set out at this planning stage.

This work is best suited to suppliers able to manage warehouse stock and fulfil both routine individual publication orders and campaign-specific bulk collation and distribution. Relevant capability includes accurate picking and packing, handling address databases, coordinating deliveries from print contractors, and distributing materials reliably to recipients across Scotland. Suppliers will also need to provide and maintain an online stock-management platform that supports real-time inventory visibility, searchable movement records and downloadable reports, incoming-stock notifications, and proof of delivery where available. The system must help the Authority track stock during dispatch and identify items for recycling. The expected workload spans recurring publications and multiple public health campaigns, so bidders should be prepared to handle varied order types and ongoing logistics alongside campaign peaks. The buyer has not yet set out specific accreditations or minimum experience requirements.

## Notice

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications which can range from order fulfilment of stock publications to specific campaigns

### Lot Information

Lot 1

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications, which can range from order fulfilment of stock publications to specific campaigns. On average, the Authority runs around 25 campaigns and receives around 1000 orders for publications per annum. Publications are delivered to the supplier by our Print contractors. The contract will be composed of two main elements: Element 1 is publication distribution - this involves picking, packing and delivery of individual single orders placed by clients from the PHS catalogue of publications. Element 2 is campaign distribution - this involves the collation and distribution of bespoke campaign materials to an address database provided. Online Reporting System The contractor will provide an online stock management system that the Authority's Logistics Team will require to have access to. The system should contain the following: Real time stock levels Historical reports on all movements of stock and ability to download The ability for the Authority to create pre-receipts or ASNs to give notification of stock deliveries into the warehouse The ability to view proof of deliveries for all orders where possible Access to miscellaneous information such as the stock line code, picked stock that is in the process of leaving the warehouse and the ability to notify of stock that is to be recycled.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/090184-2026 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | 30 Nov 2026 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Public Health Scotland |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH12 9EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 63120000 - Storage and warehousing services
- 79824000 - Printing and distribution services

## Release History

- 23 Sep 2026 at 14:34 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/090184-2026

## Notice URLs

- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000843549
- https://publichealthscotland.scot/
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=843549
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30441

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0778b7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0778b7.json.