---
title: "Preliminary Market Engagement: Electronic Archiving and Retrieval Solution for WHSCT"
ocid: "ocds-h6vhtk-07796b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07796b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-07796b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-07796b.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "Procurement and Logistics Service (PaLS)"
published: "2026-09-24"
---

# Preliminary Market Engagement: Electronic Archiving and Retrieval Solution for WHSCT

Buyer: Procurement and Logistics Service (PaLS)  
Current stage: Planning  
OCID: ocds-h6vhtk-07796b

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## Summary

Procurement and Logistics Service (PaLS), on behalf of the Business Services Organisation, is preparing an electronic archiving and retrieval solution for the Western Health and Social Care Trust within Health and Social Care Northern Ireland. The requirement is for document management and imaging software, including scanning, image processing and archiving, alongside related IT services such as software development, consulting and support. The solution is intended for the Trust’s electronic records and retrieval needs. The work is in Northern Ireland; the buyer is based in Belfast. This is a planned procurement, preceded by market engagement to inform the design of a future competition. Suppliers of healthcare records or document management systems, imaging and archiving platforms, and associated implementation and support services may find the requirement relevant.

The process is at planning: PaLS is conducting preliminary market engagement ahead of a future public competition, and has not invited tenders. The buyer is seeking supplier views through a questionnaire, with clarification requests expected by 8 October 2026 at 15:00. The stated planning period for the lot runs from 24 September to 15 October 2026. The buyer has not set out the expected competition procedure, evaluation criteria or contract value; the recorded £1 is not a meaningful estimate of the requirement’s commercial scale. Suppliers should note that taking part in the engagement does not commit them to participate in a later tender. The questionnaire instructions and engagement documents are available through the eTendersNI procurement portal.

This is an early opportunity for suppliers to influence how a future electronic archiving and retrieval competition is shaped. It is likely to suit providers with experience in enterprise document management, electronic records capture and retrieval, scanning and image processing, and secure digital archiving for complex organisations. Software suppliers able to provide implementation, integration, development and ongoing support could also be relevant. The buyer is seeking market input on the forthcoming requirement; businesses with practical knowledge of deploying and supporting such systems in healthcare or similarly regulated settings are well placed to offer useful responses. The eventual competition may interest both specialist software vendors and service providers able to deliver a complete solution, but engagement participation does not guarantee a role in the later competition.

## Notice

This Preliminary Market Engagement (PME) is being published by Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) for the purposes of informing and engaging with potential service providers regarding the upcoming public competition for an Electronic Archiving and Retrieval Solution for the Western Health and Social Care Trust (WHSCT) within Health and Social Care Northern Ireland (HSCNI). To this end, this market view will be obtained through the completion of a questionnaire. Instructions for the completion of the questionnaire are available via the eTendersNI CfT [Ref: 6725524] and relevant preliminary market engagement documents. Suppliers should note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

### Planning Information

Clarifications should be issued via the eTendersNI messaging portal by no later than 15:00 on the above date.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/090526-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 24 Sep 2026 - 15 Oct 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Procurement and Logistics Service (PaLS) |
| Locality | BELFAST |
| Postcode area | Northern Ireland |
| Postcode | BT12 6HU |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Blackstaff |
| Westminster constituency | Belfast South and Mid Down |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48311000 - Document management software package
- 48318000 - Scanner software package
- 48328000 - Image-processing software package
- 48329000 - Imaging and archiving system
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 24 Sep 2026 at 12:27 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/090526-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/090526-2026
  24th September 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-07796b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-07796b.json.