--- title: "AP26089 - Security Systems RSM Contract" ocid: "ocds-h6vhtk-077981" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077981" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-077981.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-077981.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Arc Property Services Partnership Limited" published: "2026-09-24" --- # AP26089 - Security Systems RSM Contract Buyer: Arc Property Services Partnership Limited Current stage: Planning OCID: ocds-h6vhtk-077981 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077981) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-077981.json) ## Summary Arc Property Services Partnership Limited intends to procure a single-supplier service contract to maintain security systems across its managed property portfolio and projects, including properties managed for Nottinghamshire County Council. The work covers planned servicing and preventative maintenance, reactive repairs, fault rectification and round-the-clock emergency breakdown response. Systems include CCTV, access control and electronic door entry. The scope may also include inspections, testing, certification and reporting, plus installation, replacement or upgrades for maintenance, construction and refurbishment projects. The premises are primarily in Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. This is specialist security systems maintenance and installation work for public-sector buildings, combining ongoing service delivery with the ability to undertake project-related works. The process is at planning: the buyer is conducting voluntary preliminary market engagement before starting a formal procurement. It expects to use the Competitive Flexible Procedure, with a selection stage followed by an invitation to tender, subject to change after engagement and approvals. The anticipated contract start is April 2027; the lot dates give a start of 1 May 2027 and an initial end of 31 March 2029, with extension options potentially taking the term to 31 March 2033. The estimated value is £1 million excluding VAT (£1.2 million including VAT). The buyer plans to seek market feedback on contract structure, 24/7 emergency provision, standards and certifications, supply-chain resilience, engineer availability and SME access. The engagement milestone is scheduled for 11 October 2026; a future procurement notice is anticipated by 18 October 2026. The work is suited to security-system specialists able to service and repair CCTV, access-control and electronic door-entry equipment in public-sector environments. Suppliers should consider whether they can provide skilled engineers and resilient supply chains, including capacity for emergency response at any time of day, every day of the year, alongside planned maintenance and project installation or replacement work. Requirements under consideration include Central Digital Platform registration, suitable employers’, public liability and professional indemnity insurance, and health and safety accreditation such as CHAS or equivalent SSIP certification. The buyer is also considering ECA membership, NICEIC registration or equivalent, and third-party system certification from a UKAS-accredited body, such as NSI Gold, SSAIB or NSI Systems Silver. Enhanced DBS clearance may be required for site staff. The buyer confirms expectations around Real Living Wage, social value and carbon reduction, and welcomes SME and regional supplier input. ## Notice Arc Property Services Partnership Limited (the Client) is publishing this Preliminary Market Engagement Notice (UK2) in accordance with the Procurement Act 2023. The purpose of this engagement is to inform the market of an upcoming procurement opportunity and to obtain feedback from suppliers operating within the security systems sector. The information gathered will assist Arc Partnership in refining its procurement strategy, contract requirements and tender documentation before the formal procurement process commences. Participation in this engagement process is entirely voluntary. Information obtained will be used solely to support the development of the proposed procurement and will not form part of any future evaluation process. The Client intends to procure a single-supplier contract for the provision of repairs, servicing and maintenance of security systems across the property portfolio is manages on behalf of it's Customers (including Nottinghamshire County Council) and projects. The proposed contract will support the ongoing operation, compliance and maintenance of security infrastructure across a range of public sector premises located primarily within Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. The contract is expected to commence in April 2027 and will be based upon the NEC4 Term Service Short Contract. The proposed contract term is an initial two-year period with options to extend for up to three further periods of two years, giving a maximum potential term of six years. The proposed contract is expected to include, but may not be limited to: - Planned servicing and preventative maintenance of security systems. - Reactive repairs and fault rectification. - Emergency breakdown response on a 24-hour, 365-day basis. - Maintenance and support of CCTV systems. - Maintenance and support of access control systems. - Maintenance and support of electronic door entry systems. - Associated inspections, testing, certification and reporting. - Potential installation, replacement or upgrade works where required. The Client may utilise the contract for both maintenance activities and construction or refurbishment projects requiring security system installation or replacement works. The Client currently anticipates conducting the procurement under the Competitive Flexible Procedure in accordance with the Procurement Act 2023. It is anticipated that the procurement will comprise a selection stage followed by an invitation to tender stage, although the final structure may be amended following market engagement and internal approvals. Participation in any preliminary market engagement activity will not provide any supplier with an advantage in any future procurement process. The Client will take appropriate measures to ensure compliance with the Procurement Act 2023 and the principles of transparency, equal treatment and fairness. The Client particularly welcomes engagement from SMEs, suppliers within the East Midlands Combined County Authority (EMCAA) region and specialist security system providers with experience of CCTV, access control and electronic door entry systems within public sector environments. Feedback is sought to ensure the proposed procurement structure is proportionate, accessible and capable of delivering best value throughout the contract term. ### Planning Information The Client is seeking market views on the following matters: - Appropriate contract structure and service delivery model. - Approaches to delivering 24/7 emergency support services. - Industry standards, accreditations and third-party certifications relevant to CCTV, access control and electronic door entry systems. - Supply chain resilience and availability of skilled engineers. - Any barriers that could reduce SME participation and suggestions for improving accessibility of the procurement process. The Client is considering holding one or more supplier engagement events, which may include: - One-to-one supplier discussions. - Questionnaire Responses - Written requests for information and feedback. Further details regarding engagement activities, dates and registration arrangements will be communicated separately. The Client is currently considering requirements that may include: - Registration on the Central Digital Platform. (confirmed) - Appropriate levels of employers', public liability and professional indemnity insurance. - Relevant health and safety accreditations such as CHAS or equivalent SSIP certification. (confirmed) - Membership of ECA, NICEIC registration or equivalent industry-recognised accreditation. - Third-party certification for the design, installation, maintenance and servicing of CCTV, access control and door-entry systems issued by a UKAS-accredited certification body (such as NSI Gold, SSAIB, NSI Systems Silver or equivalent). - Enhanced DBS clearance for site-based personnel where required. (confirmed) - Commitment to paying the Real Living Wage (as published by the Real Living Wage Foundation). (confirmed) - Commitment to supporting social value and carbon reduction objectives. The final Conditions of Participation and award criteria have not yet been determined and may change following market engagement. Suppliers interested in participating in the market engagement activities are encouraged to register their interest through the contact details identified within this notice. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/090573-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Sep 2026 | | Submission deadline | Not specified | | Future notice date | 18 Oct 2026 | | Award date | Not specified | | Contract period | 1 May 2027 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Arc Property Services Partnership Limited | | Locality | NOTTINGHAM | | Postcode area | Nottingham | | Postcode | NG1 6BT | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Castle | | Westminster constituency | Nottingham East | | Delivery location | TLE3 South Yorkshire, TLF East Midlands (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 35 - Security, fire-fighting, police and defence equipment - 42 - Industrial machinery - 45 - Construction work - 50 - Repair and maintenance services - 51 - Installation services (except software) - 92 - Recreational, cultural and sporting services ### Codes - 32000000 - Radio, television, communication, telecommunication and related equipment - 32231000 - Closed-circuit television apparatus - 32235000 - Closed-circuit surveillance system - 35100000 - Emergency and security equipment - 42961100 - Access control system - 45000000 - Construction work - 45300000 - Building installation work - 45310000 - Electrical installation work - 50000000 - Repair and maintenance services - 51100000 - Installation services of electrical and mechanical equipment - 92222000 - Closed circuit television services ## Release History - 24 Sep 2026 at 13:29 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/090573-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/090573-2026 24th September 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-077981. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-077981.json.